Pre-Qualification Criteria
The District Office, Backward Classes Welfare Department, Government of Karnataka, Belagavi has invited a short-term tender for providing catering services at the Defence Forces Pre-Recruitment Training Programme Centre located in Belagavi District for the financial year 2026-27. The tender will be processed through a two-bid system, consisting of a Technical Bid and Financial Bid.
- Tender Summary for SkillCouncils.com
- The tender is suitable for registered catering agencies, firms, companies, proprietorships, partnerships, trusts, societies or other registered establishments having relevant experience, statutory registrations, financial capacity and the ability to supply hygienic meals as per the prescribed weekly menu and quality standards.
Key Tender Details
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Particular
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Details
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Tendering Authority
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District Backward Classes Welfare Officer, Belagavi District
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Department
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Backward Classes Welfare Department, Government of Karnataka
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Tender No.
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BCWD/M.T/CR-01/2026-27
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Tender Date / Publishing Date
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11 May 2026
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Work Description
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Providing catering services for Defence Forces Pre-Recruitment Training Programme Centre, Belagavi
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Financial Year
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2026-27
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Estimated Tender Value
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₹72.00 lakh
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EMD
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₹1,44,000
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Bid System
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Two-bid system: Technical Bid and Financial Bid
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Submission Mode
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Online through Karnataka Public Procurement Portal
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Tender Portal
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KPPP e-Procurement Portal
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Location of Work
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Belagavi Taluk, Belagavi District, Karnataka
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Approximate Beneficiaries
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3 batches, approximately 300 candidates
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Batch Size
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Around 100 candidates + 8 staff per batch
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Training Duration
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4 months per batch
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Contract Validity
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One year from the date of work order
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Performance Security
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2% of contract value through bank guarantee
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Tender Fee
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Not specified in the document
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EMD Exemption
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No specific EMD exemption clause mentioned
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Important Dates and Deadlines
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Event
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Date
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Time
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Tender Document Available on e-Portal
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11 May 2026
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Not specified
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Last Date for Tender Submission
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10 June 2026
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5:00 PM
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Technical Bid Opening
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12 June 2026
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11:00 AM
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Financial Bid Opening
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15 June 2026
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11:00 AM
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Pre-Bid Meeting
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Date/time not specified in document
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Venue mentioned below
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Venue for pre-bid meeting and tender opening:
District Office, Backward Classes Welfare Department, Room No. 206A, 2nd Floor, Suvarna Soudha, Belagavi District – 590020.
Scope of Work
The selected catering service provider will be responsible for supplying food and catering services to candidates and staff undergoing Defence Forces Pre-Recruitment Training under the Backward Classes Welfare Department in Belagavi.
The scope includes providing meals as per the prescribed menu, including:
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Meal / Service
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Timing
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Bed Tea
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5:30 AM to 6:00 AM
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Morning Breakfast
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8:30 AM to 9:30 AM
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Morning Tea Break
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11:30 AM to 11:45 AM
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Afternoon Lunch
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1:00 PM to 2:00 PM
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Evening Tea / Snacks
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5:45 PM to 6:15 PM
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Dinner
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8:00 PM to 9:00 PM
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The menu includes tea/coffee/milk with Horlicks, sprouts, breakfast items, chapati, jowar roti, rice, dal, sambar, curd, salad, fruits, vegetarian dishes and selected non-vegetarian items such as chicken, fish and eggs as per the weekly schedule. The food must be prepared in hygienic conditions using approved or equivalent quality brands for items such as oil, milk, curd, rice, atta, dal, spices and tea powder.
Pre-Qualification and Eligibility Criteria
Bidders must meet the following eligibility requirements:
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Criteria
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Requirement
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Legal Status
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Registered company, partnership firm, proprietorship, trust, society or other registered establishment
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Registration
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Valid registration certificate issued by Central/State Government authority
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GST Registration
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Mandatory
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PAN
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Valid PAN card required
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Food Licence
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Food licence and FSSAI licence or Shop Act licence required
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Turnover
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Minimum average annual turnover of ₹25 lakh for the last 3 financial years
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Experience
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Minimum 3 years of experience in providing catering services
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Blacklisting Status
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Bidder must submit self-declaration that it is not blacklisted by Government of India, Government of Karnataka or any undertaking
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EMD
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₹1,44,000 to be paid through the e-Procurement portal
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Local Preference
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Preference may be given to local catering agencies/firms
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Financial Criteria
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Financial Requirement
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Details
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Minimum Average Annual Turnover
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₹25.00 lakh
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Applicable Financial Years
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2022-23, 2023-24 and 2024-25
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Supporting Documents
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CA-certified turnover certificate, audited balance sheet, profit & loss statement, Income Tax Returns and PAN copy
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Tender Value
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₹72.00 lakh
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EMD
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₹1,44,000
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Performance Security
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2% of contract value
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Net Worth Requirement
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Not specified in the document
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Tender Fee
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Not specified in the document
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Required Table as Requested
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Requirement
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Tender Condition
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Minimum Average Annual Turnover
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₹25.00 lakh for the last 3 financial years: 2022-23, 2023-24 and 2024-25
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Net Worth Requirement
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Not specified in the tender document
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Minimum Experience
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3 years of catering service experience
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Submission Mode
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Online through KPPP e-Procurement Portal
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EMD Exemption
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No specific exemption mentioned; EMD submission is required
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Tender Fee Required
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Not specified in the tender document
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EMD Amount
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₹1,44,000
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Estimated Tender Value
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₹72.00 lakh
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Evaluation Criteria
The tender will be evaluated in two stages:
1. Technical Evaluation
The technical bid will be opened first. Bidders will be evaluated based on eligibility criteria, registration documents, turnover, experience, GST/PAN/FSSAI compliance, EMD submission and supporting certificates.
Only technically qualified bidders will be shortlisted for financial bid opening.
2. Financial Evaluation
The financial bids of technically qualified bidders will be evaluated on an L1 basis, meaning the lowest valid quoted rate will generally be considered. The bidder must quote the rate per head per day, inclusive of all applicable taxes, duties, surcharges and transportation charges.
If two or more eligible bidders quote the same L1 rate, the committee may decide the successful bidder based on annual turnover.
Submission Guidelines
Bidders must submit their bids online through the Karnataka Public Procurement Portal. The bid must include all required technical documents, statutory certificates and financial bid details in the prescribed format.
Important submission conditions include:
- Conditional tenders are liable to be rejected.
- Technical bids must not contain commercial/price details.
- Financial bid must be uploaded only in the specified financial bid slot.
- EMD must be submitted through the e-Procurement portal using approved payment modes such as Net Banking, NEFT or OTC.
- Incomplete bids, improper EMD submission or misleading documents may lead to rejection.
- The successful bidder must execute the agreement within the prescribed timeline and submit performance security.
- Subletting of the contract is not allowed.
- TDS and GST will be deducted as applicable.
- Payment will be based on candidate attendance and availability/release of funds.
Document Checklist
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Sl. No.
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Document Required
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1
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Certificate of Incorporation / Registration
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2
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GST Registration Certificate
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3
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GST return filing details
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4
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PAN card copy
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5
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CA-certified annual turnover certificate for 2022-23, 2023-24 and 2024-25
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6
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Income Tax Returns for 2022-23, 2023-24 and 2024-25
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7
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Audited balance sheets and profit & loss statements for last 3 financial years
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8
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Food Licence and FSSAI Licence / Shop Act Licence
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9
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Work orders for similar catering services during the last 3 years
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10
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Satisfactory completion certificates from concerned departments/institutions
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11
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Details of previous contracts as per Annexure B
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12
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Details of ongoing contracts as per Annexure C
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13
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Self-declaration on ₹100 stamp paper, notarised, confirming acceptance of tender terms and non-blacklisting
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14
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EMD payment proof through e-Procurement portal
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15
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Bank account details and e-payment information
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16
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Acceptance of weekly menu terms and conditions
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17
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Technical bid form / Schedule-1
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Financial bid as per Annexure H, uploaded in the correct portal slot
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Professional Tender Advisory Note
Interested bidders should carefully review the food menu, quality requirements, manpower and logistics involved before quoting the rate per head per day. Since the rate must include taxes, duties, transportation and all related charges, bidders should calculate costs realistically. Agencies should also ensure that all registrations, licences, work orders, completion certificates and financial records are valid and properly uploaded to avoid technical disqualification.
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