Key Tender Details

Required Table for Bidder Reference

Important Dates and Deadlines

Scope of Work

The selected agency will be responsible for supplying required manpower for the Regional Administrative Training Institute, Nashik. The services include administrative, training support, clerical, reception, cleanliness and multipurpose support functions as required by the institute.

Indicative manpower/service categories include:

1. Training Coordinator services
2. Training Assistant services
3. Skilled office/clerical support services
4. Semi-skilled receptionist services
5. Cleaning, housekeeping and multipurpose support staff
6. Support for training programmes, office operations, record maintenance, coordination and related institutional activities
7. Deployment of manpower as per requirement and instructions of the tendering authority

The manpower deployed by the selected contractor must comply with applicable labour laws, EPF, ESIC, wages, attendance, discipline, conduct and institutional requirements.

Pre-Qualification Criteria

Bidders should fulfil the following basic pre-qualification requirements:

1. Bidder must be registered/enrolled on the Maharashtra e-tendering portal.
2. Bidder must have a valid Digital Signature Certificate.
3. Bidder must submit the tender in two-bid format: Technical Bid and Financial Bid.
4. Bidder should have relevant experience in providing manpower/service support.
5. Experience with government, semi-government or public institutions will be important.
6. Required documents must be valid, complete and uploaded online.
7. Bidder must submit financial bid only in the prescribed BOQ format.
8. Incomplete, unsigned or incorrectly uploaded documents may lead to rejection.

Eligibility Criteria

Eligible bidders should generally meet the following conditions:

1. Must be a legally registered firm/company/agency/service provider.
2. Must have PAN, GST, EPF and ESIC registrations, wherever applicable.
3. Must have business/professional registration documents.
4. Must have experience certificates or work orders for similar service supply work.
5. Must not be blacklisted or debarred by government/local bodies/institutions.
6. Must submit affidavit/undertaking in prescribed format.
7. Must comply with applicable labour laws and statutory requirements.
8. Must ensure that deployed manpower follows discipline, conduct and institutional norms.
9. Contractor will be responsible for employee wages, EPF, ESIC, statutory payments and related compliance.

Financial Criteria

The tender document requires bidders to submit financial and statutory documents to prove financial capacity and compliance.

Key financial requirements include:

1. Tender fee of ₹6,000 to be paid online.
2. EMD of ₹1,00,000 to be paid online.
3. Annual turnover certificate of ₹20,00,000, certified by Chartered Accountant.
4. Income Tax Returns for financial years 2023-24, 2024-25 and 2025-26.
5. GSTIN certificate copy.
6. Professional/business tax registration certificate, wherever applicable.
7. Successful bidder must submit security deposit of ₹1,50,000 within the prescribed period after work order/award.

Tender Fee and EMD

The tender fee is ₹6,000 and is non-refundable. The Earnest Money Deposit is ₹1,00,000. Both payments are required through online payment mode as per the e-tendering process. The tender document does not clearly mention EMD exemption; therefore, bidders should treat EMD submission as mandatory unless otherwise clarified by the tendering authority.

The successful bidder is also required to submit a security deposit of ₹1,50,000, generally after award/work order, as per tender conditions.

Submission Guidelines

The tender must be submitted online through the Government of Maharashtra e-tendering portal.

Bidders should follow these instructions:

1. Register/enrol on the e-tendering portal before submission.
2. Use a valid Digital Signature Certificate.
3. Upload all required documents in the technical bid section.
4. Submit the financial bid only in the prescribed BOQ format.
5. Do not quote rates anywhere outside the BOQ.
6. Ensure all documents are signed, stamped and properly scanned.
7. Submit the tender before the last date and time.
8. Keep original documents ready for verification, if required by the department.
9. Follow all time schedules mentioned in the tender notice.

Document Checklist

Bidders should prepare and upload the following documents:

1. Tender fee payment receipt of ₹6,000
2. EMD payment receipt of ₹1,00,000
3. Partnership Deed / Memorandum & Articles of Association, if applicable
4. Shop Act / establishment registration certificate
5. Relevant registration certificates/licenses
6. PAN Card
7. Income Tax Returns for FY 2023-24, 2024-25 and 2025-26
8. Business/professional tax registration certificate
9. EPF registration certificate
10. ESIC registration certificate
11. GSTIN certificate copy
12. Experience certificates/work orders from government or semi-government institutions
13. Details of completed similar work including work order number, date, department, duration, value and satisfactory completion certificate
14. Bidder information form as per Appendix A
15. Annual turnover certificate as per Appendix B
16. Affidavit/undertaking on ₹500 stamp paper as per prescribed format
17. Declaration/undertaking forms as per tender appendices
18. BOQ/Financial Bid in prescribed format.