Key Tender Details

Scope of Work

The selected service provider will be required to conduct offline professional self-defence training for women/girls under the supervision of the buyer. The training is expected to include basic practical learning in martial arts and self-defence disciplines including Judo, Karate, Wushu, Boxing and Taekwondo.

The scope includes:

1. Conducting offline training at the buyer’s location.
2. Providing one-hour training sessions as per the defined frequency.
3. Delivering basic-level self-defence training modules.
4. Covering approximately 2,887 trainees.
5. Managing training batches as per the buyer’s requirements.
6. Providing participation certificates to trainees.
7. Ensuring qualified trainers/instructors are deployed.
8. Providing post-training support as mentioned in the bid.
9. Maintaining compliance with buyer-added SOP and GeM service terms.
10. Ensuring all statutory, labour and documentation compliance.

Pre-Qualification Criteria

Bidders should meet the following pre-qualification requirements:

1. The bidder must be registered and eligible to participate on the GeM portal.
2. The bidder must have relevant experience in same or similar professional training services.
3. The bidder must submit proof of turnover through audited financial statements or CA/Cost Accountant certificate.
4. The bidder must upload experience documents such as work orders, contracts or completion certificates.
5. The agency should have valid registration/authorisation as applicable.
6. The agency/trainer should have relevant sports/self-defence training credentials as per the uploaded SOP.
7. The agency should not be blacklisted by any government or semi-government organisation.
8. Trainers should not have any adverse criminal record and should provide required character verification documents.

Eligibility Criteria

The tender is open to eligible service providers meeting GeM and buyer-specific conditions. Key eligibility conditions include:

1. Valid GeM registration as a seller/service provider.
2. Relevant experience in self-defence, martial arts, sports coaching or professional training services.
3. Office or operational presence as required in the buyer-added SOP.
4. Valid statutory registrations such as GST, TAN, PF, ESIC and Professional Tax, where applicable.
5. Valid documents supporting organisation registration.
6. Sports association or competent authority recognition/authorisation for relevant disciplines, where required.
7. Compliance with labour laws and GeM General Terms and Conditions.
8. Compliance with restrictions related to bidders from countries sharing land borders with India.

Professional Qualification Criteria for Trainers

As per the uploaded SOP, trainers/instructors should preferably meet one or more of the following qualification conditions:

1. Qualification from the National Institute of Sports (NIS) or equivalent/higher qualification; or
2. National-level medalist / state-level medalist / national-level participant in the relevant sport; or
3. Graduate or equivalent qualification with C.P.Ed / D.P.Ed / B.P.Ed or higher qualification.

Additional trainer-related conditions include:

1. Trainer should be physically fit.
2. Maximum age should generally be 40 years as per SOP.
3. Trainer should have relevant coaching/training experience.
4. CV and qualification documents should be certified/verified by competent authority.
5. Trainer should submit character certificate / police verification as required.

Financial Criteria

The GeM bid specifies a minimum average annual turnover requirement of ₹10 lakh for the bidder during the last three financial years. Documentary evidence must be uploaded in the form of certified audited balance sheets or a certificate from a Chartered Accountant / Cost Accountant.

The uploaded SOP also indicates a turnover requirement of ₹10 lakh in any one of the last three financial years, along with supporting ITR and audit reports. Bidders should carefully review the GeM bid and buyer-added SOP/ATC before submission.

Tender Fee, EMD and Performance Security

Required Details Table

Important Dates and Deadlines

Submission Guidelines

Bidders must submit their bids online through the GeM portal under a two-packet bid system. The technical and financial bids should be submitted separately as per GeM requirements.

Key submission instructions:

1. Upload all required technical documents on GeM.
2. Upload turnover proof, experience documents and certificates requested in ATC.
3. Do not include financial/price details in the technical bid.
4. Submit the financial quote only in the financial bid section.
5. Ensure all documents are valid, readable and properly certified.
6. Monitor GeM dashboard for clarifications, representations or buyer responses.
7. Technical clarifications may be allowed for 2 days during technical evaluation.
8. Reverse Auction will be applicable among eligible technically qualified bidders as per GeM rules.

Document Checklist

Bidders should keep the following documents ready before submission:

1. GeM seller/service provider registration details.
2. Organisation registration certificate.
3. PAN card and GST registration certificate.
4. TAN certificate, if applicable.
5. Bank account details / cancelled cheque.
6. Audited balance sheets for relevant financial years.
7. CA / Cost Accountant certificate for turnover.
8. Income Tax Returns for the last three years.
9. Work orders / contracts for similar training services.
10. Completion certificates / performance certificates.
11. Experience certificate for similar professional training services.
12. Sports association / authority recognition or authorisation documents.
13. Proof of office / operational presence, where required.
14. PF registration certificate, if applicable.
15. ESIC registration certificate, if applicable.
16. Professional Tax registration certificate, if applicable.
17. Trainer CVs.
18. Trainer qualification certificates such as NIS / C.P.Ed / D.P.Ed / B.P.Ed / sports achievement certificates.
19. Trainer experience certificates.
20. Trainer fitness / age-related documents, where required.
21. Police verification / character certificate for trainers.
22. Non-blacklisting affidavit.
23. Affidavit regarding no criminal case against trainers/office bearers, where required.
24. Make in India / local content self-certification, where applicable.
25. Labour law compliance undertaking.
26. Land border country compliance undertaking.
27. Any additional certificates requested in ATC and GeM bid.