Key Tender Details

Scope of Work

The scope of work includes the complete commissioning of a Smart Class Room at Government College Viratnagar. The selected bidder will be responsible for supply, installation, testing, commissioning and training for the required smart classroom equipment and related infrastructure.

The major items covered under the tender include:

1. 75-inch Interactive Flat Panel Display
2. Digital Podium with Desktop
3. 3 KVA Online UPS
4. PTZ Camera 18x
5. DSP and Audio Mixer
6. Power Amplifier
7. Handheld Microphone
8. Lavalier Microphone
9. Wall / Ceiling Speakers
10. Air Conditioner 2 Ton
11. Networking, electrification, SITC, cables, training, furnishing of room, false ceiling, wooden carpet, curtain, wall painting and other work as per site requirements

The bidder must provide onsite warranty and support as specified in the tender document. The smart classroom setup is expected to be delivered and installed within the stipulated period after issue of supply order.

Technical Scope and Service Requirements

The tender covers hardware, networking and related infrastructure work for Smart Class Room implementation. The bidder will be required to:

1. Supply and install smart classroom equipment as per specifications.
2. Undertake testing, commissioning and training.
3. Provide 3 years onsite comprehensive warranty from issuance of work order.
4. Complete required electrical and IT wiring for smart class equipment.
5. Ensure the college’s normal operations are not disrupted during installation.
6. Maintain supplied hardware and accessories at the project location.
7. Provide a setup that meets the minimum technical standards specified in the tender.
8. Ensure no fees or charges are collected from students or employees.

Pre-Qualification Criteria

Eligible bidders should meet the following pre-qualification requirements:

1. The bidder should be a related manufacturer or authorised dealer.
2. The bidder may be a proprietor firm, company or partnership firm.
3. Joint ventures are not allowed.
4. The bidder must possess valid business registration such as registration under Rajasthan Shops and Commercial Establishments Act, Company Act, Partnership Act, Udyam / Udyog Aadhaar or equivalent certificate.
5. PAN and GST registration are required.
6. The bidder must submit the latest GST return and should not have overdue taxes payable to the government.
7. Manufacturer Authorization Certificate is required, wherever applicable.
8. Brochures for all quoted items must be submitted.
9. BIS, ROHS and ISO 9001 certificates are required for relevant quoted items as per the scope of work.
10. The complete bid document must be signed and sealed on each page.
11. The bidder must submit a declaration regarding non-blacklisting and acceptance of tender terms.

Eligibility Criteria

The bidder must demonstrate professional, technical, financial and managerial capability to execute the tender. The bidder should:

1. Have necessary resources and competence required by the bidding document.
2. Have fulfilled tax obligations payable to the Union, State Government or local authorities.
3. Not be insolvent, bankrupt, under receivership or wound up.
4. Not have business activities suspended.
5. Not have been convicted for criminal offences related to professional conduct.
6. Not have been debarred or disqualified from procurement processes.
7. Not have any conflict of interest affecting fair competition.
8. Submit declaration and undertaking as required under the tender annexures.

Experience Criteria

The bidder should have experience in similar works during the last three financial years. The tender format refers to similar completed works for government departments, undertakings, autonomous bodies, boards, societies, commissions, educational institutions or banks.

The minimum experience requirement may be fulfilled through any one of the following:

Based on the estimated cost of ₹16.45 lakh, the indicative value thresholds are:

Financial Criteria

The bidder must submit an Annual Average Turnover Statement certified by a Chartered Accountant. The tender requires turnover details for the last three financial years. The document mentions turnover to be as per RTPP / tender amount; however, a specific fixed turnover amount is not clearly mentioned in the uploaded documents.

Bidders should submit:

1. Annual average turnover certificate.
2. CA certificate / audited balance sheet.
3. Income tax return copies for the last three years, as required in the tender undertaking.
4. Financial bid in BOQ format.
5. Tender fee, processing fee and EMD proof.

Tender Fee, Processing Fee and EMD

The tender requires payment of the following:

The tender notice requires physical submission of tender fee, processing fee and bid security up to 08 July 2026, 11:00 AM at the office of Government College Viratnagar.

EMD Exemption

There is no blanket EMD exemption for all bidders. However, exemption or reduced bid security may be available to eligible entities as per RTPP rules and applicable government provisions, subject to submission of valid supporting documents. Eligible bidders should carefully verify the tender conditions and Rajasthan procurement rules before claiming any exemption.

Submission Guidelines

The tender will be submitted through the Rajasthan e-procurement system. The bid process follows a single-stage, two-cover system.

Technical Bid

The technical bid must be uploaded in PDF format and should include all required certificates, declarations, authorisations and supporting documents. Scanned copies of tender fee, processing fee and bid security proof must also be uploaded.

Financial Bid

The financial bid must be submitted only in the prescribed BOQ format. Prices should be quoted as per the BOQ. The tender indicates that the L-1 bidder will be determined on the basis of the lowest rate for the complete project.

Physical Submission

The bidder must physically submit the tender fee, processing fee and bid security documents within the prescribed deadline. Failure to submit the required fee/security documents physically within time may lead to rejection of the bid.

Document Checklist

Bidders should prepare and submit the following documents:

1. Scanned proof of tender fee, processing fee and bid security.
2. Duly filled technical bid cover.
3. Bid document form with all terms and conditions signed and sealed.
4. Annexures A to N, duly signed and sealed where applicable.
5. Firm registration certificate.
6. PAN card copy.
7. GST registration certificate and latest GST return.
8. Manufacturer Authorization Certificate.
9. Brochures for all quoted items.
10. BIS, ROHS and ISO 9001 certificates, wherever applicable.
11. Annual Average Turnover Statement certified by Chartered Accountant.
12. CA certificate / audited balance sheet.
13. Experience certificate for similar work.
14. Technical undertaking.
15. Declaration regarding qualifications.
16. Code of integrity and no conflict of interest declaration.
17. Declaration regarding blacklisting and acceptance of tender terms.
18. Price charging certificate.
19. Complete signed bid document on every page.
20. BOQ / financial bid in the prescribed format.

Summary Table of Required Details