Key Tender Details

Scope of Work

The EOI covers the selection of partners for providing skill development training and training infrastructure for the end customer. The selected bidder partner will support planning, implementation, coordination, monitoring, training delivery, mobilization, infrastructure support and placement facilitation.

Scope A: Infrastructure / Equipment Provider

The selected partner will be responsible for infrastructure, equipment, operational support and project management assistance required for effective training implementation. Key activities include:

1. MIS and portal data management
2. Training infrastructure setup and management
3. Supply of equipment, tools and consumables
4. Printing and stationery support
5. Study material and tool kit support
6. Digital and classroom training facilities
7. Project monitoring and reporting support
8. Maintenance and operational coordination of training resources

Scope B: Mobilization, Publicity and Logistics Provider

The selected partner will support candidate outreach, awareness generation and logistics for smooth execution of training programmes. Key activities include:

1. Advertisement and promotional activities
2. Awareness campaigns, orientation programmes and seminars
3. Candidate mobilization and counselling
4. Community outreach and stakeholder engagement
5. Logistics and travel arrangements
6. Catering and refreshment support during training/events
7. Coordination of training schedules and participant management
8. Event execution and administrative support

Scope C: Faculty, Support Staff, Coordination and Placement Provider

The selected partner will provide qualified manpower, training coordination, certification support and placement assistance. Key activities include:

1. Accreditation and affiliation support for training centres
2. Deployment of qualified trainers and support staff
3. Training coordination and batch management
4. Assessment and certification support
5. Industry coordination and placement facilitation
6. Post-placement tracking and reporting
7. Monitoring trainee progress and performance
8. Ensuring compliance with applicable quality and training standards

Pre-Qualification / Eligibility Criteria

Common Eligibility

The bidder must be a legally registered entity in India. The bidder may apply as a sole bidder or as a consortium with a maximum of two members. A bidder or consortium member is permitted to apply for only one scope/category of work.

Required basic documents include:

1. Certificate of Incorporation / Registration Certificate
2. GST Registration Certificate
3. PAN Card
4. Authorization Letter / Consortium Agreement, wherever applicable
5. Signed and stamped EOI documents
6. Supporting financial and technical credentials

Financial Criteria and Minimum Experience

EMD, Tender Fee and Payment-Related Details

The EOI requires a token EMD of ₹2,00,000 to be submitted along with the proposal through online bank transfer only. The payment must be made in favour of Central University of Punjab, Bathinda. Bidders must share online payment transfer details such as UTR number, date and bank details along with the proposal.

Bank Details for EMD

1. Account Name: Central University of Punjab
2. Bank Name: HDFC Bank
3. Account No.: 50100058592507
4. IFSC Code: HDFC000187
5. Branch Address: Guru Kashi Marg, Near Bus Stand, Bathinda – 151001

The EOI document does not specify any tender fee amount. It also does not mention any EMD exemption. Therefore, bidders should treat the EMD requirement as applicable unless clarified through an official corrigendum or communication from the university.

Submission Guidelines

Bidders must submit the complete EOI application duly signed and stamped on each page in a sealed envelope. The envelope should be superscripted as:

“EOI from Bidder Partners for Providing Skill development, Training and infrastructure for training for End Customer”

The proposal should be addressed and delivered to:

The Registrar
Central University of Punjab
VPO Ghudda, Bathinda – 151401
Punjab

Submission may be made either in person or through registered post / speed post. All documents must be properly indexed and page-numbered. The EOI follows a single-packet system, where the technical bid and financial bid should be submitted separately but within the same envelope.

Financial Bid

The financial bid must be submitted as per the prescribed format in Annexure VII. Bidders may quote for only one scope of work category. The bidder quoting the lowest rate per candidate/hour for the respective scope of work may be considered for award, subject to fulfilment of eligibility and technical requirements.

Indicative rate structure mentioned in the financial bid format:

All applicable taxes and statutory duties, if any, should be mentioned separately by the bidder.

Evaluation Criteria

Bids will be evaluated based on eligibility criteria, technical capability, financial strength, project execution experience, manpower capability, infrastructure readiness and placement support capacity.

The evaluation will be conducted separately for each scope of work:

1. Scope A: Infrastructure / Equipment Provider
2. Scope B: Mobilization, Publicity & Logistics Provider
3. Scope C: Faculty, Support Staff, Coordination & Placement Provider

The technical evaluation carries 70% weightage and the presentation carries 30% weightage. Financial bids will be opened only for technically qualified bidders. The final financial selection will be based on L1 among technically qualified bidders.

Performance Security / PBG

The successful bidder will be required to submit a Performance Bank Guarantee / Security Deposit, if applicable, based on the agreed scope of work. If the applicable PBG amount is less than ₹2,00,000, it may be submitted through online transfer, demand draft or another mode acceptable to CU Punjab within 15 days from the date of issuance of LoI / Work Order.

Document Checklist

Bidders should prepare and submit the following documents:

1. Covering Letter as per Annexure I
2. Self-Certificate and Undertaking as per Annexure II
3. Undertaking for not being blacklisted / debarred as per Annexure III
4. Affidavit on non-judicial stamp paper of ₹100 as per Annexure IV
5. Non-Disclosure Agreement as per Annexure V
6. Power of Attorney / Board Resolution, wherever applicable
7. Consortium Agreement on ₹100 non-judicial stamp paper, if applying as consortium
8. Authorization Letter from consortium members, if applicable
9. Certificate of Incorporation / Registration Certificate
10. GST Registration Certificate
11. PAN Card
12. Audited Balance Sheets and Profit & Loss Statements
13. CA / Statutory Auditor Certificate with UDIN for turnover, net worth and profitability
14. Work Orders / Completion Certificates / Client Certificates / Invoices / Go-Live Certificates
15. CA Certificate with UDIN for ongoing projects, payments received and work completion status, if applicable
16. Proof of candidate training numbers
17. Placement tie-up documents, applicable for Scope C
18. SSC-certified trainer database / certificates / undertaking, applicable for Scope C
19. ESI Registration, EPFO Registration, LIN / Labour License and Shops & Commercial Establishment Registration, applicable for Scope C
20. Bidder profile including firm name, address, contact details, bank details and GST number
21. Financial Proposal / Price Bid as per Annexure VII
22. EMD online payment proof including UTR number, date and bank details
23. All pages of the EOI and supporting documents signed and stamped by authorized signatory

Important Dates