Pre-Qualification Criteria
Tender Overview
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Particular
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Details
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Tender Authority
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Bengaluru Solid Waste Management Limited (BSWML)
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Tender Number
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BSWML/2025-26/SE0250/CALL-3
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Tender Title
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Providing exposure visit service for Executive officials and Technical officials as part of the capacity-building programme
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Category
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Services
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Selection Method
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Least Cost Selection (LCS)
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Bid System
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Two Cover / Technical and Financial Bid
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Estimated Tender Value
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₹1,40,17,500 / ₹140.17 lakh
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Contract Duration
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06 months
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Tender Fee
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₹3,510
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EMD
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₹2,10,255
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Submission Mode
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Online through Karnataka KPP Portal only
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Location
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BSWML Managing Director Office, Bengaluru
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Tender Status
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Published / Call-3
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Source: uploaded RFP and tender metadata.
Scope of Work
The selected service provider will be responsible for end-to-end management of exposure visits for BSWML/GBA executive and technical officials. The work includes planning, coordination, logistics, travel, accommodation, meals, documentation, reporting, and post-visit learning consolidation.
Key scope components include:
- Organising exposure visits to selected high-performing ULBs in India known for best practices in solid waste management, sanitation, cleanliness, governance, and SBM U-2.0 implementation.
- Managing visits for field-level technical staff, executive staff, and senior officials.
- Arranging air travel, local transport, ground logistics, and safe movement during the visit.
- Providing suitable accommodation, minimum 3-star category or equivalent, along with clean and safe meals.
- Ensuring participant safety, emergency support, insurance where applicable, and compliance with labour, transport, and safety norms.
- Preparing visit-wise itineraries, attendance records, photo/video documentation, and consolidated post-visit reports.
- Submitting reports highlighting learnings, best practices, and replication potential for BSWML/GBA.
Objectives of the Tender
The exposure visit programme is intended to build institutional learning and capacity among officials by enabling practical exposure to successful models in sanitation and solid waste management. The major objectives are:
- Capacity building of executive officials, technical officials, and field-level personnel.
- Knowledge exchange on best practices in solid waste management and sanitation systems.
- Understanding successful city-level planning, monitoring, citizen engagement, and cleanliness governance models.
- Replication and contextual adaptation of proven models within BSWML/GBA.
- Strengthening performance under SBM 2.0 benchmarks such as ODF, GFC, Water+, and Swachh Survekshan indicators.
Pre-Qualification and Eligibility Criteria
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Criteria
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Requirement
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Legal / General Eligibility
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Bidder must not be under declaration of ineligibility for corrupt or fraudulent practices by Government of Karnataka.
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Turnover Requirement
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Minimum annual financial turnover of ₹280.35 lakh achieved in any two years during the last five financial years, i.e., FY 2020-21 to FY 2024-25.
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Similar Work Experience
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Bidder / JV must have completed at least one similar nature of work valued not less than ₹70.09 lakh in any one year during the last five financial years.
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Eligible Client Experience
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Experience should be with Government department in India/Karnataka/other state, ULBs, PSUs, or listed companies.
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Work Certificate
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Work done certificate must be uploaded and certified by an officer not below the rank of Executive Engineer and/or Deputy General Manager.
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Liquid Assets / Credit Facility
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Bidder must submit proof of liquid assets or credit facilities of not less than ₹70.09 lakh.
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Joint Venture
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JV is permitted as per RFP conditions, with maximum two entities, joint and several liability, JV agreement, and nominated partner-in-charge.
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The RFP clearly states the turnover, similar work, and liquid asset requirements as part of the qualification criteria.
Financial Criteria
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Financial Parameter
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Requirement
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Minimum Annual Turnover
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₹280.35 lakh in any two years during FY 2020-21 to FY 2024-25
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Similar Work Value
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At least one similar work of ₹70.09 lakh or more
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Liquid Assets / Credit Line
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Minimum ₹70.09 lakh
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Net Worth Requirement
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Not specifically mentioned in the uploaded RFP/tender metadata
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Security Deposit
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5% of estimated cost before award, in the form of FDR/BG as per RFP
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Bid Currency
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Indian Rupees
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Important Dates and Deadlines
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Event
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Date & Time
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Tender Document Date
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12 May 2026
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Tender Publishing Date
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13 May 2026, 14:01:26
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Last Date to Upload Pre-Bid Queries
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16 May 2026, up to 15:00 hrs
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Pre-Bid Meeting
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16 May 2026, 15:00 hrs as per RFP calendar
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Bid Submission Closing Date
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20 May 2026, up to 16:00 hrs
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Technical Bid Opening
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21 May 2026, 16:30 hrs
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Financial Bid Opening
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To be notified to technically qualified bidders
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Note: Tender metadata shows the pre-bid meeting time as 13:40:07, while the RFP calendar states 15:00 hrs. Bidders should verify the latest schedule on the KPP portal before participation.
Tender Fee, EMD and Submission Details
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Requirement
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Details
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Tender Fee
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₹3,510
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EMD Amount
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₹2,10,255
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EMD Mode
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e-Payment through KPP/e-Procurement mode; payment must be credited before bid submission deadline
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Split EMD Details
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Tender metadata indicates split EMD: ₹1,00,000 cash and ₹1,10,255 Bank Guarantee
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BG Validity
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90 days as per tender metadata
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EMD Exemption
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No explicit EMD exemption found in the uploaded document
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Submission Mode
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Online only
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Bid Portal
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Karnataka KPP Portal
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Bid Type
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Two-cover system: Technical Bid and Financial Bid
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Late Submission
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Not allowed by the electronic bidding system after the deadline
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The tender requires bidders to ensure successful credit of tender processing fee and EMD before the last date and time. EMD payment through e-payment mode must be made as one single transaction; part payments are liable for rejection.
Required Details and Compliance Table
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Requirement
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Tender Condition
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Minimum Average Annual Turnover
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The RFP states minimum annual turnover of ₹280.35 lakh in any two years during FY 2020-21 to FY 2024-25. It is not worded as “average annual turnover.”
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Net Worth Requirement
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Not mentioned
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Minimum Experience
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One similar work of minimum ₹70.09 lakh in any one year during the last five financial years
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Submission Mode
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Online only
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EMD Exemption
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Not specifically mentioned / no clear exemption stated
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Tender Fee Required
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₹3,510
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Mode of EMD
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Online/e-Payment through KPP Portal; tender metadata also indicates split EMD with cash and BG components
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Estimated Cost
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₹1,40,17,500 / ₹140.17 lakh
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Document Checklist for Bidders
Bidders should prepare and upload the required technical and financial documents through the KPP portal. The following checklist is based on the RFP and tender metadata:
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Document / Requirement
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Purpose
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Technical Proposal Submission Form
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Formal technical bid submission
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Company Registration Certificate
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Proof of legal entity registration
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Annual Turnover Certificate
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Proof of financial turnover
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Audited CA Certificate of Annual Turnover
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Supporting financial status document
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Work Done Certificate
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Proof of similar work experience
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Line of Credit / Bank Certificate
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Proof of liquid assets or credit facility of at least ₹70.09 lakh
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Contractor’s References
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Details of similar assignments completed in the last five years
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Comments and Suggestions on TOR
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Technical response to Terms of Reference
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Power of Attorney / Authorised Signatory Document
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Authorisation for bid signing and submission
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JV Agreement / MOU, if applicable
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Required for joint venture participation
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Power of Attorney for JV Partner-in-Charge, if applicable
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Required for JV representation
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Small Scale Industries Certificate
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Listed in tender metadata as a technical bid document
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Tender Fee Payment Proof
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Proof of tender fee payment
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EMD Payment Proof / BG Details
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Proof of EMD compliance
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Financial Bid / Price Schedule
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To be submitted online as per KPP format
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Any Other Documents as per RFP
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Additional statutory, eligibility, or portal-required documents
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The tender metadata lists Annual Turnover Certificate, Company Registration Certificate, Small Scale Industries Certificate, Work Done Certificate, Line of Credit, and Audited CA Certificate of Annual Turnover among the required/supporting documents.
Submission Guidelines
Bidders must submit both the Technical Bid and Financial Bid online through the Karnataka KPP portal. The bidder should be registered on the portal and must have a valid Digital Signature Certificate (DSC). The completed bid, along with scanned copies of the required certificates and documents, must be uploaded before the deadline. The electronic system will not allow late submission after the prescribed time.
Financial bids will be opened only for bidders who qualify in the technical evaluation. The final selection will be based on the lowest evaluated financial proposal among technically qualified bidders under the Least Cost Selection method. |
