Announcement
Login/Register

Tender Details

Tender ID Tender1420
Reference No. TendersTime1420
Tender Brief TP Harohalli SBM 2.0 Study Tour Tender 2026: Exposure Visit / Travel & Hospitality Services for Elected Representatives and Officials
Tender Description Town Panchayat Harohalli has invited bids for providing exposure visit and study tour services under SBM 2.0, including air travel, accommodation, meals, local transport, tour management and related logistics.
Pre-Qualification Criteria

Key Tender Details

Particular
Details
Tender Authority
Town Panchayat Harohalli, Bengaluru South District
Department
Directorate of Municipal Administration, Government of Karnataka
Tender Number
DMA/2025-26/SE7330/CALL-2
Tender Notification No.
HAR-TP/SBM2.0-CB/2025-26
Tender Category
Services
Work Description
Providing service for Exposure Visit / Study Tour under SBM 2.0 for elected representatives and officials of TP Harohalli
Estimated Cost / ECV
₹9,18,750
Quantity
10 persons / 10 trip units as per estimate
Bid Type
Lumpsum
Evaluation Type
Two Cover / Technical and Financial Bid
Bid Validity
90 days
Tender Status
Published

Important Dates and Deadlines

Event
Date / Time
Tender Publishing Date
14 May 2026, 09:16:46
Last Date for Clarification / Query Submission
25 May 2026, 11:00
Pre-Bid Meeting
Specific date not mentioned in KPP extract; tender document says as per KPP Portal / TP Harohalli instructions
Bid Submission Closing Date
28 May 2026, 17:30
Technical Bid Opening Date
30 May 2026, 16:00
Financial Bid Opening Date
To be notified to technically qualified bidders

Scope of Work

The selected agency will be responsible for arranging and managing the complete exposure visit / study tour from Harohalli to Indore and return. The services include air travel, local AC coach transport, accommodation, meals, training materials, entry charges, internal transport and tour management support. The tender document specifies that the agency must ensure safe, suitable and good-quality arrangements for the participating officials.

Major Service Requirements
Service Component
Requirement
Travel
Air tickets for officials from Bengaluru to Indore and return
Local Transport
AC coach vehicle for Harohalli to airport, return transfer and official visits
Accommodation
Minimum 4-star hotel accommodation for 4 nights / 5 days
Meals
Breakfast, lunch and dinner
Training Materials
Notepad, pen and related materials
Entry Charges
Monumental / official visit entry charges as applicable
Internal Transport
Auto / battery rickshaw charges
Tour Support
Dedicated tour manager
Taxes
GST to be included as applicable

The cost estimation page in the attached estimate document also confirms the inclusions: economy class airfare with in-flight meals, AC coach, 4-night accommodation, early check-in / late checkout subject to availability, mineral water, monument entry charges, airport transfers, tour manager and auto/battery rickshaw charges.

Eligibility and Qualification Criteria

Bidders must be eligible travel, tour or hospitality service providers and must upload all required documents through the e-procurement portal. The tender requires bidders not to be under any declaration of ineligibility for corrupt or fraudulent practices issued by the Government of Karnataka.

Technical Qualification Criteria

Criteria
Requirement
Marks
Registration / Licence
Company / agency / firm / individual registration certificate and required licence for operating travel, tour and hospitality services
20
GST Compliance
Valid GST certificate and last 6 months GST paid challans
10
Similar Experience
Similar work done certificate from any State Government department / PSU / government firm / Urban Local Body in hospitality and travel services in any one year during the last 5 years
20
Turnover
Turnover certificate not less than ₹10 lakh with UDIN number
10
Financial Capacity
Unconditional line of credit not less than ₹3 lakh
10
Certification
ISO 9001 certificate
10
Service Methodology
Attendance at pre-bid meeting as per KPP Portal and approval from concerned officer for tour package plan / facilities before quoting
20
Non-Blacklist
Non-blacklist certificate
Required

Minimum technical qualification requirement: 75 marks out of 100.

Financial Criteria

Financial Requirement
Details
Minimum Turnover
₹10 lakh turnover certificate with UDIN number
Net Worth Requirement
Not specifically mentioned in the tender document
Line of Credit
Unconditional line of credit of at least ₹3 lakh
Bid Validity
90 days
Payment Terms
Payment after successful completion of exposure tour and verification of invoice, bills, tour report, photos and attendance / participation list

Requested Details Table

Requirement
Details
Minimum Average Annual Turnover
Tender mentions turnover certificate not less than ₹10 lakh with UDIN; “average annual turnover” is not specifically stated
Net Worth Requirement
Not mentioned
Minimum Experience
Similar work done certificate in hospitality and travel services from State Government department / PSU / government firm / Urban Local Body in any one year during the last 5 years
Submission Mode
Online only through Karnataka KPP e-Procurement Portal
EMD Exemption
Not mentioned / no specific exemption found
Tender Fee Required
₹500
EMD Amount
₹22,970
Mode of EMD
Online / e-payment through e-Procurement; part payments may be rejected
Estimated Cost
₹9,18,750

Tender Fee and EMD

The tender fee is ₹500, and the Earnest Money Deposit is ₹22,970. The KPP extract states that the bidder is responsible for ensuring that both the tender processing fee and EMD are credited into the respective e-procurement receiving bank accounts before the bid submission deadline. EMD payment through e-payment must be made as a single transaction; part payments may lead to rejection.

Submission Guidelines

Bidders must submit their bids only through the Karnataka Public Procurement Portal. The bid must be submitted in electronic mode with all scanned supporting documents uploaded before the closing date and time. Physical, telex, telegram or offline submissions are not accepted.

The technical bid must contain only technical and supporting documents. Financial details must not be included in the technical bid; otherwise, the offer may be rejected. Financial bids will be opened only for technically qualified bidders, and the successful bidder will generally be selected based on the lowest quoted rate among responsive bidders. In case more than one bidder emerges as L1, selection may be made through lottery / draw of lots.

Document Checklist

Document
Requirement
Annual Turnover Certificate
Turnover not less than ₹10 lakh with UDIN
Line of Credit / Banker’s Certificate
Minimum unconditional line of credit of ₹3 lakh
Similar Work Done Certificate
From Government / PSU / Government firm / Urban Local Body for hospitality and travel services
Registration Certificate
Company / agency / firm / individual registration for travel, tour and hospitality services
GST Certificate
Valid GST registration certificate
GST Paid Challans
Last 6 months GST paid challans
ISO Certificate
ISO 9001 certificate
Approval Certificate
Approval certificate after attending pre-bid / discussion on tour package plan, if applicable as per KPP / TP Harohalli instructions
Non-Blacklist Certificate
Mandatory
Technical Bid Forms
As per tender document
Financial Bid Form
As per Annexure / prescribed format
Power of Attorney / Authorisation
If applicable, for authorised signatory
Supporting Bills / Service Records
Required after completion for payment processing

Payment and Contract Conditions

Payment will be released only after successful completion of the exposure tour and submission of required supporting documents such as travel completion report, photos of the study tour, final bills, attendance / participation list and any other documents requested by the department. The successful agency must make arrangements such as travel booking, hotel reservation, food coordination and training materials within 5 days from the date of award.

The department reserves the right to cancel the work order, forfeit EMD / PBG, blacklist the agency or take action under applicable rules in case of poor performance, fake documents, substandard services, unsafe arrangements, delay or breach of tender conditions.
Minimum Average annual Turnover ₹10 lakh
Net Worth Not Mentioned
Minimum Experience 5 Years
Submission Mode Online
EMD Exemption Not mentioned
Tender Fee (Number) ₹500
EMD (Number) ₹22,970
Mode of EMD Online
Estimated Cost ₹9,18,750
Start Date of Document Collection 14 May 2026, 09:16:46
Pre-Bid Meeting Date Not Specified
Last Date for Submission 28 May 2026, 17:30
Opening Date 30 May 2026, 16:00
Download the Document View Document

Enquire Now



Recent Tenders