Key Tender Details

Scope of Work

The selected evaluator will conduct an independent end-of-project evaluation to assess whether the project has achieved its intended objectives and generated measurable impact for tea worker communities and small tea growers.

The broad scope includes:

1. Comparing project results and progress against the baseline.
2. Assessing the validity, relevance, efficiency, effectiveness, impact, and sustainability of the project.
3. Reviewing whether project funds were used efficiently and effectively.
4. Identifying the impact of project activities and how results can be sustained.
5. Assessing the participation and benefits for women, youth, disadvantaged communities, tea workers, and small tea growers.
6. Reviewing the performance of implementing partners and project management systems.
7. Documenting good practices, innovations, case studies, and lessons learned.
8. Providing recommendations for future project design, continuation, scale-up, replication, modification, or exit strategy.
9. Contributing to organizational learning for Transform Trade, Prasari, and Grameen Sahara.

Evaluation Focus Areas

The evaluation will address the following major areas:

1. Quality and Relevance of Project Design

The evaluator will assess whether the project design addressed the needs and challenges of tea worker communities, including rights, entitlements, livelihoods, climate vulnerability, women’s leadership, youth development, and collective action.

2. Efficiency of Planning and Implementation

The evaluation will review how project resources were used, whether activities were delivered on time, and whether the roles of Transform Trade and implementing partners were effectively carried out.

3. Effectiveness

The evaluator will assess project achievements against stated objectives, indicators, target groups, geographical coverage, planned activities, and expected outcomes.

4. Impact Assessment

The assignment will examine the long-term positive effects of the project on tea workers, women, youth, communities, small tea growers, producer groups, and other stakeholders.

5. Sustainability and Replication

The evaluator will assess whether project results are likely to continue after external support and whether successful models can be replicated or scaled in other regions.

6. Findings, Recommendations and Lessons Learned

The final evaluation should identify successes, challenges, implementation gaps, strategic recommendations, and lessons for future interventions.

Project Coverage

The project covers tea worker households and small tea growers across selected districts of West Bengal and Assam.

West Bengal Coverage

The intervention in North Bengal focuses on 25 tea gardens across the districts of Jalpaiguri, Darjeeling, and Kalimpong. The project works with women and youth groups representing 3,000 tea worker households under intensive intervention, along with additional households under non-intensive interventions.

Assam Coverage

In Assam, the project is being implemented in the Bodoland Territorial Region through Grameen Sahara, targeting small tea growers and promoting sustainable tea production through agro-ecological and climate-resilient practices.

Pre-Qualification Criteria

The detailed pre-qualification requirements are not clearly specified in the provided ToR excerpt. However, based on the nature of the assignment, eligible applicants are expected to have relevant experience in:

1. Final project evaluation and endline studies.
2. Monitoring, evaluation, research, and learning assignments.
3. Social development, livelihoods, rural development, climate resilience, agriculture, or tea sector projects.
4. Participatory research methods, stakeholder consultations, interviews, and focus group discussions.
5. Assessment of women, youth, disadvantaged groups, rights, entitlements, and community-based development programmes.
6. Preparation of analytical evaluation reports with findings, recommendations, and lessons learned.

Applicants should refer to the complete RFP document for mandatory qualification requirements, team composition, technical scoring, and documentation requirements.

Eligibility Criteria

The ToR is suitable for independent evaluators, consulting firms, research organizations, development sector consultants, or agencies with demonstrated experience in project evaluation and impact assessment.

The evaluator should be capable of assessing project performance across West Bengal and Assam and engaging with project teams, implementing partners, community members, civil society stakeholders, women and youth groups, and small tea growers.

Financial Criteria

Specific financial eligibility criteria such as minimum turnover, net worth, solvency, or financial capacity requirements are not mentioned in the provided ToR excerpt. Applicants are advised to check the complete RFP document before submission.

Tender Fee and EMD Details

Required Details and Compliance Table

Submission Guidelines

Interested evaluators or agencies should submit their proposal as per the instructions provided in the complete RFP / ToR document.

The proposal should be submitted to:
surya.chakravarthi@traidcraft.org

For strategic guidance and project-related support, the ToR mentions the following contacts:

1. Dipankar Sen Gupta – dipankar.sengupta@traidcraft.org
2. Akriti Singh – akriti.singh@traidcraft.org
3. Kallol Ghosh – kallol.ghosh@traidcraft.org
4. Puja Halder – puja.prasari21@gmail.com
5. Raj Kumar Das – raj.prasari@gmail.com
6. Sikwna Branhma – sikwna@gmail.com

Applicants should ensure that the final submission is made before the deadline.

Important Dates

Suggested Document Checklist

Applicants may prepare the following documents for submission, subject to confirmation from the complete RFP:

1. Technical proposal with evaluation methodology.
2. Understanding of the assignment and project context.
3. Detailed work plan and timeline.
4. Team composition and CVs of key experts.
5. Relevant experience in final evaluation, endline study, impact assessment, or social development research.
6. Past evaluation reports or sample work, if required.
7. Financial proposal / professional fee quotation.
8. Organization profile or consultant profile.
9. Legal registration certificate, if applicable.
10. PAN, GST, and tax-related documents, if applicable.
11. Declaration of availability and conflict of interest.
12. Any other document requested in the complete RFP.