Key Tender Details

Important Dates

Scope of Work

The selected agency will be responsible for repairing and overhauling one FRONIUS Simulator Base Virtual Welding Training Machine installed at Government ITI Lunawada. The repaired machine must be made fully functional and suitable for practical training use.

The scope includes labour, technicians, transportation, site visits, tools, equipment, consumables, spare parts and any other resources required to complete the repair work. The agency must conduct testing and demonstration after repair and resolve any defects pointed out during testing by the institute’s supervisor/instructor.

The agency must submit a repair and testing report after completion. Any consumables or replacement parts used should be of ISI/BIS quality where applicable, and supporting documents such as invoice, box details, guarantee or warranty card should be included in the report. Replaced parts must be returned to the institute.

Work Completion Timeline

The agency must complete the repair work within 20 working days from receipt of the work order. The machine must be handed over in operational condition with all required functionalities.

Warranty Requirement

The repaired machine must carry a 1-year warranty from the date of successful testing, demonstration and acceptance. During the warranty period, if the machine stops functioning, the agency must restore it without any additional payment from the institute.

Payment Terms

Payment will be made after successful testing and demonstration, submission of acceptance report, satisfactory work certificate from the concerned supervisor/instructor, repair/testing report and bill. The tender terms indicate 100% payment after satisfactory completion and submission of required documents.

If the work remains pending beyond the order timeline, a penalty of 0.5% per week may be deducted. Prolonged delay may also lead to a recommendation for blacklisting as per applicable government procedure.

Pre-Qualification Criteria

Bidders must have experience in similar services. The tender requires 3 years of past experience in the same or similar services, preferably for Central Government, State Government organisations or PSUs.

The bidder should have successfully completed similar services during the current financial year and the previous three financial years as per one of the following criteria:

Relevant contracts or work orders must be uploaded with the bid.

Eligibility Criteria

Eligible bidders should be registered sellers/service providers on GeM and must upload all required documents as per the bid document, ATC and corrigendum, if any. The bidder must not be under liquidation, court receivership, bankruptcy or similar proceedings and must submit an undertaking for financial standing.

The bidder/OEM must provide an escalation matrix and dedicated/toll-free telephone number for service support. The seller must not assign or sub-contract the contract without prior written approval from the buyer.

Bidders must comply with applicable labour laws, safety rules, health and environmental guidelines, and ensure the use of PPE and safe working practices during repair work.

Startup and MSE Provisions

DPIIT-recognised startups are eligible for relaxation in experience and bidder turnover criteria, subject to meeting quality and technical specifications and submission of supporting documents.

MSE purchase preference is applicable up to L1 + 20%, with 100% quantity/amount purchase preference available to eligible MSE OEMs/service providers as per applicable public procurement policy. However, MSE relaxation for years of experience and turnover is marked as “No” in the bid document.

Financial Criteria

The bid document asks for bidder turnover documents, but the specific minimum average annual turnover amount is not clearly stated in the provided bid extract. Bidders should upload turnover documents and verify the exact turnover requirement on the GeM portal before submission.

The bid value is ₹20,000 inclusive of all taxes. The bidder must quote prices online on GeM inclusive of GST/taxes. Financial document indicating price breakup is required.

Tender Fee and EMD

No EMD is required for this bid. ePBG is also marked as not required in the GeM bid details. No tender fee is mentioned in the bid. Since this is a GeM online bid, bidders should follow the fee/EMD status displayed on the GeM portal.

Security Deposit

The buyer-uploaded terms mention that after receipt of the work order, the selected agency must submit a notarised acceptance on ₹300 stamp paper and deposit security at 5% of the order value before starting work.

Submission Guidelines

All bids must be submitted online through the GeM portal. Price bids must be submitted online only, with GST/taxes included. No document, communication or query will be accepted through mail or post.

Bidders are advised to visit the site, inspect the machine and understand the actual repair requirement before quoting. The L1 bidder, based on the lowest online price, will be considered for award of work, subject to technical and eligibility compliance.

The agency must sign and stamp every page of the buyer’s conditions, specification document and bid document, and upload them on GeM. Failure to upload required signed and stamped documents may lead to technical disqualification.

Document Checklist

Bidders should prepare and upload the following documents:

Summary for Bidders

This GeM tender is a small-value technical repair opportunity for agencies capable of repairing and restoring simulator-based welding training equipment. Interested bidders should carefully inspect the machine, upload all required documents, ensure compliance with the 3-year similar experience requirement, and submit an online quote through GeM before the closing deadline of 30 June 2026 at 05:00 PM.

Quick Tender Requirement Table