Key Tender Details

Scope of Work

The selected contractor will provide trained coordinator-type assistance for contractor HSE training sessions conducted by the BPCL Kochi Refinery HSE Department. The training is expected to be conducted through video tutorial-based sessions, and the coordinator will support classroom management, attendance, candidate verification and training evaluation.

The broad scope includes:

1. Coordinating HSE training for contract workers conducted by the HSE Department.
2. Preparing the list of training candidates from BPCL-KR’s IIMS system, preferably on the previous day.
3. Verifying candidate ID cards and permitting eligible candidates to enter the training session.
4. Maintaining the attendance register accurately and promptly.
5. Starting video-based training after a brief introduction.
6. Acting as invigilator in the training hall and maintaining discipline during the training session.
7. Providing appropriate interval or tea break as required.
8. Conducting training evaluation using question papers and answer sheets supplied by the BPCL-KR HSE Department.
9. Evaluating answer sheets using the answer key provided by the concerned authority.
10. Entering the list of qualified candidates in the IIMS system after authorisation, for preparation of entry passes.
11. Switching off electrical systems, closing the training hall and handing over the key to the designated person.
12. Ensuring payment-related documentation is based on actual days worked.

Required Competency for Training Co-ordinator

The manpower deployed by the contractor should meet the following requirements:

1. Preferably an ex-apprentice of BPCL Kochi Refinery.
2. Valid certificate to be produced wherever applicable.
3. Minimum qualification of Plus Two / VHSE or equivalent.
4. Sound knowledge of MS Excel, MS Word and MS Office.
5. Government-recognised computer proficiency certificate.
6. At least one year of relevant experience.
7. Language proficiency in Malayalam, Hindi and English.
8. Ability to handle groups of contract workers attending HSE training.

Pre-Qualification / Technical Qualification Criteria

The bidder must have successfully executed or completed similar service work during the last seven years for any Central Government, State Government, PSU or Public Listed Company.

The technical experience requirement may be met through any one of the following:

Similar service means coordinator-type service assistance through personnel having minimum educational qualification of Plus Two / VHSE or equivalent.

Bidders must submit copies of contracts, work orders and documentary proof of successful execution or completion, along with client name, address and contact details.

Financial Qualification Criteria

Eligibility Criteria

Eligible bidders should be capable of providing coordinator-type manpower assistance for HSE training operations at BPCL Kochi Refinery. The bidder must have prior experience in similar services and must meet both technical and financial qualification criteria.

The bidder must ensure that deployed personnel meet the required educational, language and computer proficiency standards. The bidder should also ensure timely deployment as per HSE Department requirements, maintain attendance records, submit bio-data of personnel before deployment and obtain necessary concurrence from BPCL-KR HSE Department before engaging new personnel under the contract.

Payment Terms

Payment will be made based on actual work executed and approved by the Engineer-in-Charge with supporting documents. The tender mentions payment against running account bills, with 75% payment released within 15 calendar days of receipt of duly certified RA bill and balance payment within 30 days after detailed scrutiny. Monthly billing and payment will be linked to actual number of days worked and approved attendance records.

Submission Guidelines

Bidders must submit their bids online through the GeM portal. The tender follows a two-part bid system consisting of:

1. Unpriced Techno-Commercial Bid
2. Priced Bid

Bidders should upload all required supporting documents for techno-commercial evaluation. The “Item wise price details of quote” must be uploaded with the price bid only. The RFQ, scope of work and all required tender documents should be signed, stamped and uploaded. Deviations from tender conditions are not acceptable unless specifically declared in the Deviation & Exception Form.

Important Dates

Tender Fee and EMD

No tender fee has been specified in the uploaded tender documents. The Earnest Money Deposit is marked as not applicable. Therefore, the EMD amount and EMD submission mode are not applicable for this bid.

Document Checklist for Bidders

Bidders should keep the following documents ready for online submission:

1. Technical Bid Qualification Criteria documents.
2. Financial Bid Qualification Criteria documents.
3. Commercial Format.
4. Signed copy of GCC / GPC / SPC.
5. GCC / GPC Acknowledgement Form.
6. Signed copy of RFQ, Scope of Work and Additional Conditions of Tender, if any.
7. Organisational Details Form / Bidders Information Form for BPCL unregistered bidders.
8. Annexure 1 to 3 for verification of BQC documents, including bidder undertaking and TPIA-related undertaking.
9. Deviation & Exception Form.
10. Declaration of Compliance to Bid Requirement.
11. Tender Acknowledgement Form.
12. CA Certificate and Udyam Registration Certificate, if applicable for MSE bidder.
13. Declaration of Holiday Listing Status.
14. Land Border Undertaking Format.
15. Bid Rejection Criteria Form.
16. “Item wise price details of quote” uploaded with the price bid only, applicable for GeM tenders.