Key Tender Details

Scope of Work

The selected agency or consultant will be responsible for creative and professional documentation of the project’s outcomes, policies, beneficiary stories and impact. The scope includes:

1. Safe Employment Comic Book
   Development of a safe employment comic book in Hindi and English for migrant workers. A policy document will be provided as reference.
2. Beneficiary Case Studies
   Documentation of beneficiary case studies from two project states, highlighting community-level outcomes, livelihood recovery, skill development, access to entitlements and resilience-building.
3. Project Impact Video
   Creation of an overall project impact video capturing the achievements, approach, beneficiary voices and wider project outcomes.
4. Additional Innovative Documentation Material
   Other creative outputs may be mutually decided, such as video modules on entrepreneurship training, booklets or similar documentation products.

Project Background

The project was launched to strengthen civil society organizations and support vulnerable households affected by the socio-economic impact of COVID-19. The programme focuses on unorganized workers, migrant labourers, women, youth and tribal communities.

Key intervention areas include skill development, access to government schemes, livelihood recovery, public entitlement support, awareness generation, safe migration, labour rights and policy engagement. The project has supported large-scale outreach, including training of more than 12,000 individuals in on-farm and off-farm trades, linking more than 140,000 households to government schemes and reaching over 200,000 individuals through awareness and risk communication activities.

Eligibility and Pre-Qualification Criteria

Agencies, consultants or creative teams applying for this RFP should demonstrate relevant experience and capability in creative documentation and development communication.

Mandatory Requirements

Financial Criteria

The RFP does not specify a minimum turnover, net worth or fixed financial eligibility threshold. However, bidders must submit a detailed financial proposal covering the complete assignment.

The financial proposal should include:

1. Professional fees per working day
2. Number of working days
3. Total consultancy / agency cost
4. Applicable taxes
5. Logistics or travel-related costs, if any
6. Any other expected costs related to the assignment

Tender Fee, EMD and Financial Requirements Table

Submission Guidelines

Interested agencies and consultants must submit their proposal by 30 June 2026 via email to:

aparna.lall@welthungerhilfe.de
CC: renita.rajora@welthungerhilfe.de

The proposal must include both technical and financial components.

Technical Proposal Requirements

The technical proposal should be limited to a maximum of 10 pages of main text and should include:

1. Clear work plan and timeline aligned with deliverables
2. Proposed methodology for creative documentation
3. Team composition and roles
4. Qualifications and relevant experience of team members
5. Feasibility assessment and risk mitigation approach
6. Full CVs of proposed team members with references
7. Examples of relevant previous assignments
8. One relevant work sample, if publicly available

Financial Proposal Requirements

The financial proposal should include:

1. Budget for the complete assignment
2. Fees per working day
3. Number of working days
4. Applicable taxes
5. Logistics or field documentation costs
6. Any other expected expenses

Important Dates and Deadlines

Evaluation and Selection Focus

While the RFP does not provide a detailed marking system, the selection is likely to consider the following areas:

1. Relevant experience in creative documentation
2. Experience in comic book development, documentary production and case study writing
3. Understanding of migrant workers, skill development, social protection and livelihood themes
4. Experience with international development organizations
5. Quality and feasibility of proposed work plan
6. Strength and suitability of the proposed team
7. Quality of previous work samples
8. Reasonableness and completeness of the financial proposal

Ethical and Compliance Requirements

The consultant or agency must follow WHH’s ethical and safeguarding standards. The selected bidder must:

1. Sign the WHH Code of Conduct
2. Follow Protection from Sexual Exploitation, Abuse and Harassment principles
3. Ensure informed consent from participants
4. Maintain confidentiality
5. Follow data protection standards
6. Arrange ethical clearance before data collection, if required

Document Checklist

Bidders should prepare and submit the following documents: