Tender / RFP Summary Table

Key Dates and Deadlines

Scope of Work

The selected organization will be expected to implement a project aligned with the SBIF LEAP framework for FPO development. The broad scope includes:

1. FPO Identification and Diagnostic Assessment
   Identification of eligible FPOs through baseline studies, commodity mapping, business analysis, and assessment of growth potential.
2. Institutional Strengthening and Governance
   Strengthening FPO governance, management systems, financial systems, compliance, and operational capacity.
3. Capacity Building and Enterprise Development
   Training FPO Board members, CEOs, and farmer members in agribusiness management, financial literacy, quality standards, value chain development, and market-oriented practices.
4. Market Intelligence and Business Planning
   Buyer mapping, value chain assessments, commodity-specific business plans, and growth planning for selected FPOs.
5. Value Addition and Product Competitiveness
   Support for grading, sorting, packaging, processing, quality assurance, certification, branding, and product diversification.
6. Digital Enablement and Technology Adoption
   Adoption of digital tools for record management, traceability, inventory management, business operations, and digital payments.
7. Market Access and Business Linkages
   Linkages with institutional buyers, processors, retailers, e-commerce platforms, exporters, and organized market channels.
8. Financial and Government Scheme Convergence
   Facilitation of working capital, bank credit, and convergence with schemes and institutions such as NABARD, SFAC, APEDA, PMFME, ODOP, and other state or central initiatives.
9. Regulatory Compliance
   Support for required registrations, licences, certifications, and statutory compliances.
10. Monitoring, Sustainability and Scale-Up
    Tracking FPO performance, business growth indicators, and development of sustainable models for long-term profitability.

Target Beneficiary Group

The project should focus on legally registered FPOs operating in agriculture and allied sectors. Eligible FPOs should preferably have:

1. Legal registration under the Companies Act, Societies Act, or other approved structures.
2. Membership base of around 300–500 farmers, or as per commodity and regional norms.
3. 50–70% small and marginal farmer membership.
4. Minimum 30% women participation.
5. Minimum yearly turnover of ₹5 lakh.
6. Clear market potential and opportunities for value addition.
7. Requirement for support in governance, business planning, market access, digitalization, value addition, and access to finance.

Pre-Qualification Criteria

Eligible applicants must meet the following broad pre-qualification requirements:

1. The applicant must be a non-profit organization, trust, or society registered in India.
2. The NGO should have at least 3 years of existence as on the date of publication of the RFP.
3. The NGO should have at least 3 years of work experience in the proposed thematic area.
4. The organization should have presence in the proposed state.
5. The agency should have experience in implementing FPO acceleration programmes and facilitating business growth of FPOs.
6. The agency should have experience in establishing and scaling FPOs in agriculture and allied sectors.
7. The organization should have experience in community mobilization, especially with rural and marginalized communities, women, youth, and indigenous groups.
8. The NGO should have demonstrated experience in FPO formation, acceleration, business development, market linkage, access to finance, technology integration, and government scheme convergence.
9. The applicant should not have been blacklisted by any government agency, PSU, central/state agency, or other authority.
10. The organization should not have religious or political associations.

Experience Criteria

The NGO must demonstrate strong experience in FPO development and market-led interventions. The RFP indicates that applicants should have:

1. Minimum 3 years of experience in the thematic area.
2. Experience in at least one relevant sector such as cereals, millets, pulses, spices, plantation crops, horticulture, fresh fruits, vegetables, specialty agricultural products, organic produce, GI-tagged products, processed foods, honey, makhana, cashew, medicinal plants, bamboo products, or other agro-based products.
3. Supported at least 20–30 FPOs or 5,000–10,000 farmers over the past three years.
4. Evidence that at least 60% of supported FPOs recorded a minimum 20% increase in turnover or member farmer income within one year.
5. Established market linkages resulting in annual business transactions of at least ₹25 lakh per FPO.
6. Completed at least 3 similar assignments or projects funded by public sector, government organizations, central/state authorities, or foundations.

Financial Criteria

Minimum Average Annual Turnover: The RFP specifies cumulative revenue instead of average annual turnover. Based on the cumulative requirement, the equivalent average would be approximately ₹66.67 lakh per year for proposals between ₹50 lakh and ₹1 crore, and approximately ₹1.67 crore per year for proposals above ₹1 crore.

Eligibility Conditions

The applicant agency may be rejected if:

1. Its cumulative annual revenue for the last three financial years is below the required threshold.
2. It has political or religious associations.
3. It fails to submit due diligence documents.
4. It has fewer than 3 board members.
5. It has fewer than 5 permanent employees.
6. Individual donors are among the top 3 donors.
7. It has been blacklisted or found involved in fraudulent, corrupt, or criminal practices.

Submission Guidelines

Applicants must submit complete proposals in English. The proposal should be direct, concise, complete, and aligned with the RFP framework.

The proposal must include:

1. Detailed implementation plan.
2. Step-by-step project approach.
3. Log frame with means of verification.
4. Work plan with clear timelines.
5. Technical proposal.
6. Financial proposal with detailed cost breakup.
7. Required annexures and due diligence documents.

Soft copies must be submitted by email to sbifleaprfp@sbifoundation.co.in by 30 June 2026 with the subject line:
“SBIF LEAP RFP ”

Only shortlisted NGOs will be contacted and may be required to submit hard copies later at the SBI Foundation office in Mumbai.

Clarification Process

Agencies may send clarification queries by email to sbifleaprfp@sbifoundation.co.in with the subject line “SBIF LEAP- RFP Queries” on or before 23 June 2026.

Queries through telephone, social media, or any other medium will not be entertained.

Evaluation and Selection Process

SBI Foundation will evaluate proposals through an internal shortlisting process. The final selection will be based on the Quality & Cost Based Selection method, with the following weightage:

The proposal will be assessed on alignment with the SBIF LEAP FPO framework, proposed solution, implementation plan, innovation, risk mitigation, monitoring and evaluation process, admin/overhead cost proportion, sustainability, and exit strategy.

Document Checklist

Applicants should prepare and submit the following documents:

1. Proposal Form – Annexure III
2. Trust Deed / Rules and Regulations / Memorandum of Association
3. Registration Certificate
4. Valid 12A Registration
5. Valid 80G Registration
6. FCRA Certificate, if applicable
7. PAN
8. Address Proof
9. Income Tax Returns for FY 2022–23, 2023–24 and 2024–25; FY 2025–26 if available
10. Audited Reports for FY 2022–23, 2023–24 and 2024–25; FY 2025–26 if available
11. Self-declaration confirming no blacklisting, no financial irregularities, no criminal activities, and no religious or political association
12. Annual Reports for FY 2022–23, 2023–24 and 2024–25; FY 2025–26 if available
13. Organization Profile
14. Brief biodata of Board Members, including education and work experience
15. Brief biodata of Top Management, including education and work experience
16. Minutes of the last two Board Meetings
17. HR / Personnel Policy, including remuneration, promotion, increment, and role assignment policies
18. Finance Policy, including procurement policy and asset/investment policy
19. Organization Organogram
20. Detailed Budget Sheet in Excel
21. Third-party Evaluation / Audit Reports / Impact Assessment Reports
22. MIS for planning, tracking, and reviewing
23. Profiles of Key Leaders and Founders
24. Media Reports and Publications related to organizational achievements
25. Awards and Recognition details with pictures or links
26. Feedback Mechanism for beneficiaries and stakeholders
27. Monitoring Mechanism / Software in place
28. GST Certificate
29. Form CSR-1