Pre-Qualification Criteria
Key Tender Details Table
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Particular
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Details
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Tender Title
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Public Cloud Infrastructure for IIT Madras
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Tender No.
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IITM/SPS/Public Cloud Infrastructure for IIT Madras/005/2026-27/SPL
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Organization
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Indian Institute of Technology Madras
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Tender Type
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Open Tender
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Tender Category
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Goods, as per schedule; cloud infrastructure and managed services in scope
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Type/Form of Contract
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Supply
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Source of Fund
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IIT Madras
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Location
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Chennai, Tamil Nadu
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Industry
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IT Infrastructure, Public Cloud, Cybersecurity, Managed Cloud Services, AI/ML, HPC
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Submission Mode
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Online only through CPP Portal
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No. of Covers
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2 Covers: Technical Bid and Financial Bid
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Multi Currency Allowed
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No
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Bid Validity
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120 days
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Contract Period
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Up to 3 years; tender text refers to initial one year with extension up to two years, and Appendix also refers to 3 years from award
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Tender Fee
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Not mentioned in the tender document
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EMD Amount
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₹4,50,000
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EMD Exemption
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Yes, subject to undertaking and relevant supporting documents as per applicable GFR provision
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Mode of EMD
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NEFT/RTGS; alternatively Insurance Surety Bond, Account Payee Demand Draft, FDR, Banker’s Cheque, Bank Guarantee/e-BG or acceptable online mode
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Performance Guarantee
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3% of purchase order value within 14 days from date of order
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Estimated Cost
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Not mentioned; price comparison will be based on BOQ/TCO submitted by bidders
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Date of Publishing
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12 June 2026
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Document Download Start Date
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12 June 2026
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Pre-Bid Meeting
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15 June 2026 at 11:00 AM
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Bid Submission Start Date
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16 June 2026 at 4:00 PM
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Document Download End Date
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19 June 2026
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Last Date for Bid Upload
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19 June 2026 up to 2:00 PM
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Tender Opening Date
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On or after 20 June 2026 at 3:30 PM
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Technical Query Contact
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Prof. Phanikumar, Head, Computer Centre, IIT Madras
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General Query Contact
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Assistant Registrar, Stores & Purchase Section, IIT Madras
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Scope of Work
The broad scope includes end-to-end public cloud infrastructure support for IIT Madras. The selected Cloud Service Partner is expected to support an organizational cloud account and enable secure, scalable, and centrally monitored cloud adoption across the Institute.
Major scope components include:
- Cloud hosting and management of existing and new applications.
- Migration of applications and data from on-premises infrastructure to cloud.
- Design and deployment of scalable and secure cloud architecture.
- Disaster Recovery setup and management.
- Cloud security services including firewall, WAF, DDoS protection, encryption, IAM, audit logs and security assessment.
- Managed database services and AI/ML cloud services.
- Ongoing cloud monitoring, optimization, technical support and cost management.
- HPC, GPU, AI/ML and research computing infrastructure.
- Data protection, encryption, data residency and compliance controls.
- Knowledge transfer and training for IIT Madras IT staff.
Pre-Qualification and Eligibility Criteria
Bidders must comply with the basic bidder eligibility and mandatory qualification criteria. Key eligibility requirements include:
- Bidder must be a company registered in India under the Companies Act, 2013 or erstwhile Companies Act, 1956, with a registered office in India.
- Bidder must not be from a country sharing a land border with India unless registered with the competent authority as required.
- Only Class-I and Class-II local suppliers are eligible under the Make in India procurement preference framework.
- Bidder should not be debarred, blacklisted, convicted, or involved in any pending criminal/economic offence.
- Bidder must be an OEM or an authorized supplier of OEM and must submit an OEM certificate/authorization letter.
- Bidder must have valid GST and PAN registration.
Financial and Technical Qualification Criteria
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Requirement
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Minimum Criteria
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Minimum Average Annual Turnover
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₹50 crore from Cloud Services during FY 2022-23, FY 2023-24 and FY 2024-25
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Net Worth Requirement
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Not mentioned in the tender document
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Minimum Experience
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At least 3 enterprise-level projects for Central Govt/State Govt/PSU/Educational Institution clients in the last three financial years
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High-Value Project Requirement
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At least one qualifying project should be ₹10 crore or above, excluding hardware components except cloud hosting costs
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Concurrent User Experience
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Experience in hosting enterprise applications handling 15,000 or more concurrent users in at least one project
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AI/ML/NLP Experience
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At least 2 projects involving AI, ML or NLP features
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Data Migration Experience
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Minimum 50 TB data migration from on-premises to cloud or cloud-to-cloud for government/PSU/educational clients
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MeitY Empanelment
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CSP must be empanelled with MeitY for DC and DR services
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Data Centre Requirement
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India-based hyperscaler infrastructure with data centres at least 100 km apart in different seismic zones
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Security Capability
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Firewall, WAF, L3/L4/L7 DDoS protection, encryption, security assessment, IAM, audit logs and managed databases
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Certified Professionals
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Minimum 25 certified cloud professionals in active employment
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Certifications
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ISO 27001, ISO 9001 and CMMi Level 5
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Blacklisting Status
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Not blacklisted/debarred by Central/State Govt/PSU/Educational Institution in last 7 years
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Evaluation Method
The tender follows a technical and financial evaluation approach. Technical qualification will be assessed first. Only technically qualified bidders will proceed to financial evaluation. The tender text refers to QCBS-based assessment involving technical and cost scoring. Bidders should check the latest corrigendum/pre-bid clarification because the tender text contains references to both 70:30 and 75:25 technical-cost evaluation models in different sections.
Submission Guidelines
Bids must be submitted online only through the Central Public Procurement Portal. Manual submission, email submission, or offline bid submission will not be accepted.
Technical Bid should be uploaded in PDF format and should include all eligibility documents, EMD proof or exemption documents, technical compliance sheet, signed tender document and supporting certificates.
Financial Bid must be submitted only in the prescribed BOQ format in XLS format. Bidders should not disclose price details anywhere in the technical bid. Any pricing information in the technical bid may lead to rejection.
Bidders should use a valid Digital Signature Certificate and ensure timely submission before the deadline. Server time on the CPP Portal will be considered for bid submission and opening deadlines.
Document Checklist
Bidders should prepare the following documents before submission:
- Signed and stamped tender document.
- Technical Bid in prescribed format.
- Compliance Sheet as per Annexure B.
- Proof of EMD payment or valid EMD exemption documents.
- Certificate of Incorporation.
- PAN card copy.
- GST registration certificate.
- Particulars of Firm/Company.
- Chartered Accountant certificate for ₹50 crore average turnover from cloud services.
- Work orders/contracts/completion certificates/customer testimonials for qualifying projects.
- Proof of at least one project worth ₹10 crore or above.
- Proof of hosting application with 15,000+ concurrent users.
- Proof of AI/ML/NLP implementation in at least 2 projects.
- Proof of 50 TB or more data migration experience.
- MeitY empanelment certificate for CSP DC and DR services.
- CSP undertaking for India-based hyperscaler infrastructure and security services.
- HR undertaking and certificates for minimum 25 certified cloud professionals.
- ISO 27001 certificate.
- ISO 9001 certificate.
- CMMi Level 5 certificate.
- Non-blacklisting/non-debarment undertaking.
- Declaration regarding land-border restrictions.
- Make in India/Class-I or Class-II local supplier self-certification.
- OEM certificate or OEM authorization letter.
- Integrity Pact or relevant declaration, wherever applicable.
- Financial Bid/BOQ in prescribed XLS format only.
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