Key Tender Details

Required Summary Table

Scope of Work

The selected service provider will deploy five Computer Qualified Data Entry Operators for FMU(V), Visakhapatnam. The operators will be required to perform data entry from handwritten and printed forms using software provided by FMU(V).

The work includes:

1. Preparation of various reports and returns.
2. Taking printouts and distributing forms to addressees / mail section.
3. Entering data related to Repair Rate Contracts into the FPMS software.
4. Entering data into budget management software.
5. Updating relevant data on a regular or scheduled basis.
6. Ensuring availability of operators at FMU(V) from 08:30 AM to 05:00 PM on all working days.

Qualification Requirements for Data Entry Operators

The deployed personnel should meet the following minimum qualifications:

Pre-Qualification Criteria

Bidders should meet the following pre-qualification requirements:

1. The bidder must be a registered service provider eligible to participate on GeM for manpower outsourcing services.
2. The bidder must have a minimum average annual turnover of ₹60 lakh for the last three years.
3. The bidder must have at least 3 years of past experience in same or similar services.
4. Similar service experience should relate to manpower services provided to Central Government, State Government, PSU, autonomous bodies or similar organisations.
5. The bidder should not be under liquidation, court receivership, bankruptcy or similar proceedings.
6. The bidder must have an office in the consignee’s state, and the ATC specifically requires service support office presence in Visakhapatnam City with documentary evidence.
7. The bidder must submit proof of past project experience, such as contract copies with invoices, execution certificates, or other valid supporting documents.
8. The bidder must submit required statutory registrations, including labour licence, EPF and ESI registration certificates.

Experience Criteria

The bid document requires 3 years of same or similar service experience. In addition, the bidder should have executed manpower service contracts with minimum values as follows:

The buyer-added ATC also requires documentary proof of three similar work experiences with all supporting documents.

Financial Criteria

The tender includes the following financial requirements:

1. Minimum average annual turnover of ₹60 lakh for the last three years.
2. Certified audited balance sheets or CA / Cost Accountant certificate must be uploaded to support turnover.
3. Bidder must submit a financial standing undertaking confirming that the firm is not bankrupt or under liquidation/court receivership.
4. Solvency certificate is required along with bid documents.
5. The service provider must pay salaries and wages to deployed staff first from its own resources and then claim payment from the buyer with statutory documents such as PF, ESIC and bank payment statements.

Tender Fee and EMD

No tender fee is mentioned in the available bid document.

The EMD amount is ₹55,577. Eligible bidders seeking EMD exemption must upload valid supporting documents as per GeM rules. For MSE category, only eligible service providers for services are covered; traders are excluded.

EMD may be submitted through:

1. Account Payee Demand Draft in favour of The Officer-in-Charge, Fleet Maintenance Unit (V) payable at OI/C.
2. Fixed Deposit Receipt made out or pledged in favour of The Officer-in-Charge, Fleet Maintenance Unit (V).
3. Scanned proof of EMD must be uploaded with the bid.
4. Hard copy must reach the buyer within 5 days of the bid end / bid opening date.

Payment Terms

The payment will be made on a monthly basis. No advance payment will be made. The service provider must submit invoices and required supporting documents after work completion and certification. Payments will be processed through CDA, Visakhapatnam / PCDA Navy, Mumbai via NEFT / RTGS after acceptance and verification.

The contractor must first pay wages and salaries to the deployed personnel and then claim payment from the buyer with statutory documents, including EPF, ESIC and bank statement proof.

Submission Guidelines

Bidders must submit their offer online through the GeM portal before the bid closing deadline. The bid is a Single Packet Bid and will be evaluated on a total value-wise basis. Financial document indicating price breakup is required.

Important submission points:

1. Upload all mandatory documents on GeM.
2. Upload proof of turnover, experience and exemption documents, if applicable.
3. Upload signed and stamped copies of the bid document and scope of work.
4. Upload scanned proof of EMD, if applicable.
5. Submit hard copy of DD/FDR within 5 days of bid end / opening date, if EMD is submitted through these modes.
6. Ensure compliance with minimum wages, EPF, ESI, EDLI and all applicable labour laws.
7. Ensure availability of local service support office at Visakhapatnam.
8. Submit financial price breakup as required by the bid.

Important Dates

Document Checklist

Bidders should keep the following documents ready for submission: