Tender Snapshot

Scope of Work

The selected agency will supply a managed technical team for EIL’s in-house PMIS development. The PMIS is expected to support 35+ major EPC and infrastructure projects and cover the complete project controls lifecycle, including:

1. Planning and scheduling
2. Progress measurement
3. Earned Value Management (EVM)
4. Material control
5. Construction management
6. Reporting and dashboards
7. AI-augmented analytics
8. Integration with existing EIL systems

The PMIS will be developed in two major phases:

Phase 1: Core Platform – Months 1 to 9 from LOA

The first phase will cover proposal schedule generation, WBS setup, functional schedule management, progress measurement, EVM, weekly update cycles, backlog and variance analysis, activity readiness assessment, area of concern management, core reporting, analytics interface, user management, role-based access control, workflow engine, and integrations with systems such as P6, EngDMS, WAMS, EPS, EngCP and EngMPR.

Phase 2: Full Platform – Months 10 to 14 from LOA

The second phase will include CPM scheduling, construction planning, contractor schedule management, material reconciliation, additional reporting templates, probabilistic completion forecasting, portfolio MIS, schedule quality assessment, mobile application development for Android and iOS, Phase 2 AI capabilities, and additional system integrations.

A stabilisation period of approximately two months is planned after active development. EIL may also trigger an Annual Maintenance Contract (AMC) after Phase 1 go-live, subject to written instruction.

Technology Stack

The document states that no EIL project data shall move outside India under any scenario.

Pre-Qualification / Eligibility Criteria

The draft Bidder Qualification Criteria (BQC) outlines the following major eligibility requirements:

1. Bidder Structure

The bidder must be an eligible agency submitting the bid independently. Consortium and Joint Venture bids are not permitted.

2. ISO Certification

The bidder must hold a valid ISO 9001:2015 or latest version certification covering IT services or software development scope as on the cut-off date.

3. Similar Work Experience

The bidder must have successfully completed similar works satisfying any one of the following:

Similar work means end-to-end custom development and go-live of a web-based multi-module enterprise application such as ERP, e-Governance platform, PMIS, enterprise workflow system, HRMS, or complex MIS with 100 or more solution users.

Standalone website development, mobile-only application delivery, SaaS product reselling, low-code/no-code implementation, and IT infrastructure-only projects do not qualify as similar work.

4. Government / PSU / Listed Client Experience

At least one similar work cited by the bidder must have been executed for a Central or State Government body, PSU, autonomous government institution, bank, or corporate organisation listed on any stock exchange in India or abroad.

5. Time and Material Manpower Supply Experience

The bidder must have deployed software development resources on a Time and Material basis aggregating at least 100 man-months within any 12 consecutive months in a single engagement within five years of the cut-off date.

6. Technical Manpower Strength

The bidder must have maintained at least 70 full-time technical personnel on permanent payroll during the 12 months preceding the cut-off date. The technical manpower may include software developers, QA engineers, DevOps engineers, and solution architects. Only employees with monthly EPF contribution deposited by the bidder to EPFO will be counted.

7. NCR Office Presence

The bidder must have an operational office in the National Capital Region, including Delhi, Gurugram, Noida, Faridabad or Ghaziabad, as on the cut-off date.

Mandatory Team Requirements

The agency must submit CVs of the proposed Technical Lead and at least two senior developers with the bid. EIL may interview proposed resources before bid evaluation is finalised.

Key roles include:

Financial Criteria

The uploaded Commercial Questionnaire seeks the following financial details from bidders:

1. Turnover for FY 2025–26
2. Turnover for FY 2024–25
3. Turnover for FY 2023–24
4. Net worth for latest financial year
5. Working capital for latest financial year
6. Financial audit reports for the immediate three preceding financial years

However, the document does not specify any minimum turnover, minimum net worth, or minimum working capital threshold. These may be clarified in the final tender document.

Tender Fee, EMD and Estimated Cost

The Schedule of Rates indicates a monthly rate-card model where bidders are expected to quote actual gross CTC and agency margin. The agency margin must not exceed 35% of the actual gross CTC. Rates are fixed for 12 months from LOA, and any annual increment thereafter is capped at not more than 8% on the resource cost component only.

Important Dates and Deadlines

Submission Guidelines

Bidders are required to:

1. Acknowledge the pre-tender notification and confirm participation through the official email IDs mentioned in the invitation.
2. Carefully examine the Draft Scope of Work and Draft SOR.
3. Submit queries on the Draft Scope of Work and Draft SOR.
4. Submit the duly filled Commercial Questionnaire along with supporting documents.
5. Submit financial audit reports for the immediate three preceding financial years.
6. Submit supporting documents meeting the Draft Technical BQC.
7. Ensure the representative attending the pre-tender meeting is senior and competent enough to discuss scope, schedule, specifications, and commercial/technical terms.

The invitation clarifies that participation in the pre-tender meeting does not automatically qualify a bidder for the tender. Qualification and techno-commercial acceptability will be evaluated strictly as per the final bid submission and bidding document provisions.

Document Checklist for Bidders