Key Tender Details

Scope of Work

The selected agency will be responsible for full-day event management and complete execution of arrangements at the buyer’s premises for mass marriage events under Mukhyamantri Samuhik Vivah Yojana.

The scope includes:

1. Complete Event Execution
   1. Planning, coordination and execution of mass marriage programme arrangements.
   2. Venue development and participation arrangements.
   3. Cluster/banquet seating arrangement.
   4. Full-day event support at programme location.
2. Venue and Stage Arrangements
   1. Stage setup and decoration.
   2. Pandal/hangar arrangements, where applicable.
   3. Entry gate decoration with flowers.
   4. Backdrop, standees, banners and programme branding.
   5. Large LED/TV screen arrangements.
   6. Welcome lamp and ceremonial arrangements.
3. Sound, Lighting and Public Address System
   1. Mike and sound setup.
   2. Sound box/public address system.
   3. Event announcement and communication support.
4. Photography and Videography
   1. Photography and videography from the beginning to the completion of the programme.
   2. Photography arrangements for couples and event activities.
   3. Printed/laminated marriage certificates as required.
5. Food and Refreshment Arrangements
   1. Lunch arrangements.
   2. High tea.
   3. Water bottles.
   4. Snacks and refreshment arrangements for bride/groom sides and guests.
   5. Separate arrangement for chief guests/resource persons, wherever required.
   6. Food quality and timely service at the venue.
6. Marriage Ceremony Materials
   1. Flower garlands/jaymala.
   2. Sehra or related ceremonial materials where applicable.
   3. Arrangements for priest/maulvi and ceremonial honorarium as per requirement.
   4. Participant kits and related materials for attendees.
7. Delivery and Logistics
   1. Delivery of all required materials to the programme site.
   2. Compliance with GST and applicable taxes.
   3. Safe transportation, loading, unloading and placement of materials.
   4. Responsibility for material loss, damage or theft during movement and execution.

Pre-Qualification Criteria

Bidders should meet the following major pre-qualification requirements:

1. The bidder/service provider must have experience in providing same or similar services.
2. Minimum 3 years’ past experience is required for similar services.
3. The bidder must have executed/completed similar services for Central Government, State Government, PSUs, Nationalized Banks or similar recognised organisations, as applicable.
4. Relevant work orders, contracts and completion certificates should be uploaded.
5. The bidder should not be blacklisted by any government or non-government department.
6. The bidder must upload an affidavit/declaration regarding non-blacklisting.
7. The bidder should hold valid registrations and statutory documents required for operating such services.
8. Food-related work should be supported by valid FSSAI registration/licence, wherever applicable.

Eligibility Criteria

1. The bidder should be a legally valid entity capable of undertaking event management, catering, venue development, logistics and allied service execution. The bidder must submit proof of business registration, tax registration and experience in similar assignments.
2. The bidder must also comply with GeM General Terms and Conditions, bid-specific additional terms and conditions, service-level requirements and all applicable labour, tax and statutory laws.

Financial Criteria

1. The tender document indicates a minimum turnover requirement of 30% of the estimated tender value, which is approximately ₹21.37 lakh. The turnover should be supported by a Chartered Accountant-certified turnover certificate with UDIN for the relevant financial years.

Past Experience Requirement

1. The bidder must have successfully executed/completed similar services as per any one of the following conditions:

Tender Fee and EMD Details

Important Dates

Submission Guidelines

1. Bidders must submit their bids online through the GeM portal. The tender follows a two-packet bid system, meaning technical and financial bids must be submitted separately.

Key submission instructions include:

1. Upload all eligibility, financial, experience and statutory documents on GeM.
2. Upload EMD proof or valid EMD exemption documents, if claiming exemption.
3. Do not mention financial price details in the technical bid.
4. Submit financial quotes only in the designated financial bid section.
5. Ensure all uploaded certificates and affidavits are valid, clear and duly signed.
6. Follow GeM GTC, buyer-added ATC, service-level terms and all applicable statutory requirements.
7. Bidders may be asked to provide technical clarifications during evaluation within the prescribed clarification period.

Document Checklist

Bidders should keep the following documents ready before submission:

1. GeM seller registration details.
2. Firm/company registration certificate.
3. PAN card.
4. GST registration certificate.
5. Aadhaar/authorised signatory details, wherever applicable.
6. CA-certified turnover certificate with UDIN.
7. Financial documents for FY 2022-23, 2023-24 and 2024-25.
8. Income Tax Returns for relevant financial years.
9. Audited balance sheets, if applicable.
10. Work orders/contracts for similar services.
11. Completion certificates/performance certificates.
12. FSSAI registration/licence for food/catering arrangements.
13. EMD DD/FDR copy or valid EMD exemption certificate.
14. Non-blacklisting affidavit on prescribed stamp paper.
15. Undertaking for compliance with GeM GTC and buyer ATC.
16. Labour law and statutory compliance undertaking.
17. GST invoice/e-way bill/product insurance compliance documents, wherever applicable.
18. Any certificate requested in ATC.
19. Additional document requested in the bid.
20. Authorisation letter/board resolution/power of attorney, if applicable.