DRDO NPOL Invites Bids for Outbound Training Programme under GeM

The Naval Physical and Oceanographic Laboratory (NPOL) under the Department of Defence Research & Development (DRDO), Ministry of Defence, has invited online bids through the Government e-Marketplace (GeM) for conducting an Outbound Training Programme for its administrative personnel.

The selected training partner will be responsible for designing, organizing, coordinating, and executing an experiential outbound learning programme aimed at improving teamwork, leadership, communication, accountability, and workplace collaboration among administrative staff. The procurement has been issued as a Custom Bid for Services under Bid No. GEM/2026/B/7676468.

Tender Summary

Scope of Work

The selected agency shall undertake end-to-end planning and execution of an Outbound Training Programme for administrative staff of NPOL.

Major responsibilities include:

1. Designing customized experiential learning modules
2. Team building and leadership activities
3. Communication enhancement exercises
4. Problem-solving simulations
5. Conducting one night and one day outbound training programme
6. Managing two batches comprising 28 participants each
7. Providing qualified trainers and facilitators
8. Venue identification and booking (Kochi/Alappuzha/Idukki preferred)
9. Accommodation arrangements (Twin Sharing)
10. Food & refreshments
11. Transportation from NPOL to venue and return
12. Training kits for every participant
13. Safety management and first-aid support
14. Program documentation
15. Feedback collection
16. Final completion report with recommendations

The programme is intended to improve teamwork, communication, ownership, leadership and workplace coordination through experiential learning activities.

Pre-Qualification Criteria (PQC)

Interested agencies should satisfy the following requirements:

Experience

1. Minimum 3 years' experience in conducting outbound or experiential training programmes.
2. Experience in similar assignments for Government Departments, PSUs or reputed organizations.
3. Conducted at least three similar programmes for Government/PSU/reputed organizations.
4. Experience certificates/work orders must be submitted.

Technical Capability

The bidder should demonstrate expertise in:

1. Team Building
2. Behavioural Training
3. Soft Skills Training
4. Certified Trainers/Facilitators

Financial Capacity

The bidder should have:

1. Average annual turnover meeting the tender requirement.
2. Audited Balance Sheets.
3. CA-certified turnover certificates.
4. Profit & Loss statements.

Statutory Compliance

The bidder should possess:

1. GST Registration
2. PAN
3. Applicable statutory registrations

Other Requirements

1. Self-declaration regarding non-blacklisting.
2. Previous work completion certificates.
3. Client feedback/reference (preferred).

Eligibility Criteria

Eligible bidders should:

1. Meet GeM eligibility norms.
2. Possess relevant experience.
3. Have financial capability.
4. Submit all required supporting documents.
5. Attend the mandatory Pre-Bid Meeting.
6. Comply with all technical specifications mentioned in the Scope of Work.

MSEs and DPIIT-recognized Startups are eligible for relaxation in turnover and experience criteria, subject to GeM guidelines and submission of valid supporting documents.

Financial Criteria

Tender Fee & EMD

Important Dates

Pre-Bid Meeting Venue:

Naval Physical Oceanographic Laboratory (NPOL), Thrikkakara, Kochi, Kerala – 682021

Important: Attendance at the pre-bid meeting is mandatory. Only firms attending the pre-bid meeting will be considered for further evaluation.

Submission Guidelines

Interested bidders should:

1. Submit bids online through GeM.
2. Upload all eligibility documents.
3. Upload financial documents.
4. Submit experience certificates.
5. Upload turnover proof.
6. Upload audited financial statements.
7. Participate in mandatory Pre-Bid Meeting.
8. Ensure compliance with Scope of Work.
9. Submit clarification documents within prescribed timelines if requested.

The bid will be evaluated under the Two Packet System followed by Reverse Auction for technically qualified bidders.

Payment Terms

• 100% payment shall be released within 30 days after successful completion of the training programme or receipt of the bill, whichever is later.

Document Checklist

Interested bidders should keep the following documents ready:

1. GeM Registration
2. GST Registration Certificate
3. PAN Card
4. Organization Profile
5. Experience Certificates
6. Work Orders
7. Completion Certificates
8. Client References (Preferred)
9. Audited Balance Sheets
10. CA Certified Turnover Certificate
11. Profit & Loss Statements
12. Self Declaration of Non-Blacklisting
13. MSE/Udyam Certificate (if applicable)
14. Startup Registration Certificate (if applicable)
15. EMD Document (or Exemption Certificate)
16. Acceptance of Scope of Work
17. Technical Proposal
18. Financial Proposal
19. Any additional documents required by the Buyer

Quick Tender Information Table