Key Tender Details

Important Dates and Deadlines

Scope of Work

The selected manpower outsourcing agency will be responsible for providing 2 qualified Data Entry Operators to the District Skill Development Office, Mysuru.

The broad scope includes:

1. Deployment of Data Entry Operators at the District Skill Development Office, Mysuru.
2. Providing candidates who meet the educational and computer knowledge requirements specified in the tender.
3. Ensuring timely salary payment to deployed staff through bank transfer.
4. Compliance with applicable labour laws, minimum wages, EPF, ESI, professional tax, GST and statutory obligations.
5. Maintaining proper employee records, identity details, attendance, salary proof and statutory contribution records.
6. Providing replacement manpower in case of leave, absence or discontinuity.
7. Ensuring that the deployed personnel maintain discipline, professional conduct and follow office instructions.
8. Supplying identity cards, uniforms or other required items where applicable.
9. Ensuring that the contract is not transferred, sublet or assigned to any third party.

Manpower Requirement

Pre-Qualification Criteria

Bidders must satisfy the following pre-qualification conditions:

1. The bidder must be a registered manpower agency / institution.
2. Registration may be under the Societies Registration Act, Companies Act, Co-operative Societies Act or other applicable legal framework.
3. The agency must have a valid registration under the Karnataka Shops and Commercial Establishments Act, 1961.
4. The bidder must possess valid ESI registration.
5. The bidder must possess valid EPF registration.
6. The bidder must have GST registration.
7. The bidder must have PAN registration.
8. The agency must have professional tax registration.
9. The agency should have experience in providing manpower services to government, semi-government or government-approved institutions during the last 3 years.
10. The bidder must not be blacklisted or debarred.
11. The bidder should have or undertake to establish a local office, as required by the tender conditions.

Eligibility Criteria

Eligible bidders should be legally registered manpower outsourcing agencies with valid statutory registrations and compliance records. The bidder must not be under any declaration of ineligibility for corrupt or fraudulent practices issued by the Government of Karnataka.

The bidder must submit all required technical documents through the e-Procurement portal. The authority reserves the right to accept or reject any or all bids without assigning reasons.

Financial Criteria

Tender Fee and EMD Details

Submission Guidelines

Bidders must submit their bids online through the Karnataka Public Procurement Portal under the Two-Cover System.

Cover 1: Technical Bid

The technical bid must include all eligibility, registration, compliance, experience and financial documents required under the tender.

Cover 2: Financial Bid

The financial bid must be submitted online in percentage format. The bidder should quote the service charge as per tender instructions.

Important financial bid conditions include:

1. Service charge must not be quoted as zero.
2. Quoting zero service charge may lead to rejection.
3. Service charge should not be less than 1% and should not exceed 4%, as per the tender condition.
4. The technically qualified bidder quoting the lowest valid service charge may be considered for award, subject to tender authority evaluation.
5. The tender authority reserves the right to negotiate, accept or reject bids as per applicable rules.

Document Checklist

Bidders should prepare and upload the following documents:

1. Registration certificate of the manpower agency / company / society / co-operative society.
2. Karnataka Shops and Commercial Establishments Act registration certificate / Form-C.
3. ESI registration certificate.
4. ESI contribution return / Form-5 for FY 2023-24, 2024-25 and 2025-26.
5. EPF registration certificate.
6. EPF challan / payment proof for FY 2023-24, 2024-25 and 2025-26.
7. GST registration certificate.
8. GSTR-3B returns for FY 2023-24, 2024-25 and 2025-26.
9. Professional tax registration certificate.
10. Professional tax payment / clearance certificate for FY 2023-24, 2024-25 and 2025-26.
11. PAN card / PAN registration proof.
12. Income Tax Return acknowledgement for FY 2023-24, 2024-25 and 2025-26.
13. CA-audited financial statements for FY 2023-24, 2024-25 and 2025-26.
14. Annual turnover certificate / turnover details for manpower services.
15. Valid trade / business licence from competent local authority, wherever applicable.
16. Experience certificate for providing manpower services during the last 3 years.
17. Affidavit on ₹200 stamp paper confirming non-blacklisting and eligibility.
18. Proof of local office or undertaking to open local office after award.
19. Any other document required in the technical bid as per the tender document.
20. Online financial bid as per the prescribed format.

Key Contract Conditions

1. The selected agency must deploy qualified manpower as per the tender requirement.
2. Salary must be paid through bank transfer.
3. Salary should be paid to employees by the 5th day of every month.
4. EPF and ESI contributions must be deposited regularly.
5. The agency must comply with minimum wages and applicable labour laws.
6. The agency will be responsible for any misconduct, negligence or loss caused by deployed personnel.
7. The contract cannot be transferred or sub-contracted.
8. The successful bidder must sign the agreement within 15 days.
9. The successful bidder must submit performance security equal to 5% of the tender amount through a nationalised bank.
10. The tendering authority may cancel or reject the tender at any stage without prior notice.