Scope of Work

The selected catering service provider will be responsible for supplying food/catering services for candidates and staff at the Veera Bahaddur Henja Naik Pre-Army Training School, Majali, Karwar Taluk, Uttara Kannada District - 581301.

Key scope includes:

1. Providing daily catering services as per the prescribed weekly food menu.
2. Serving breakfast, lunch, evening snacks/tea, and dinner.
3. Catering for approximately 3 batches during FY 2026-27.
4. Each batch may include around 100 candidates plus 8 staff members.
5. Duration of each training batch is expected to be around 4 months.
6. Service must comply with quality, hygiene, menu, timing, and departmental instructions.
7. Subletting or subcontracting of the catering contract is not allowed.

The estimated catering rate mentioned is ₹200 per head per day, and the overall tender value is indicated as ₹72.00 lakh.

Pre-Qualification / Eligibility Criteria

Eligible bidders must meet the following requirements:

1. The bidder must be a registered Company / Partnership Firm / Proprietorship / Trust / Society / MSME / UDYAM / or any other registered establishment.
2. The catering service provider must have a minimum average annual turnover of ₹25.00 lakh for FY 2024-25.
3. The bidder must have at least 3 years of work order / experience certificate in providing catering services for the years 2023-24, 2024-25, and 2025-26.
4. Experience certificates may be from departments, government institutions, institutions, Sainik schools, military canteens, railway canteens, or similar entities.
5. The bidder must have valid GST registration and GST return filing details for FY 2024-25.
6. The bidder must have a valid PAN card.
7. The bidder must have a valid Food License / Shop Act License.
8. The bidder should not have been blacklisted by the Government of India, Government of Karnataka, or any other undertaking.
9. EMD must be submitted as prescribed through the e-Procurement portal.

Financial Criteria

The tender requires the catering service provider to have an average annual turnover of ₹25 lakh for FY 2024-25, certified by a Chartered Accountant in the format provided in Annexure A. The tender also asks bidders to furnish audited financial documents such as balance sheet, profit and loss account, tax audit forms, and ITR copies in support of turnover.

No specific net worth requirement is mentioned in the tender document.

Tender Fee, EMD and Estimated Cost

Submission Guidelines

Bidders must submit their bids online through the Karnataka Public Procurement Portal: kppp.karnataka.gov.in. The tender is to be submitted under the prescribed two-cover system.

Important submission points:

1. The bidder must upload all technical qualification documents in the technical bid section.
2. The financial bid must be submitted only in the prescribed commercial bid format.
3. Financial details should not be disclosed in the technical bid.
4. Bids without proper EMD are liable to be rejected.
5. Conditional tenders may be rejected.
6. Documents submitted in the technical bid may be verified with originals before award.
7. Any false, incorrect, or misleading information may lead to rejection at any stage.
8. The bidder must accept all terms and conditions of the tender.
9. The successful bidder must execute the agreement within the prescribed period.
10. The successful bidder must furnish performance security of 2% of contract value in the form of bank guarantee within 15 days from signing the agreement.
11. Payment will be based on candidate attendance and fund availability, and bills may be claimed monthly.

Evaluation Criteria

The tender will be evaluated in two stages:

Technical Evaluation

The technical bid will be evaluated based on eligibility criteria, registration documents, turnover, GST, PAN, license, past experience, EMD submission, and required declarations.

Financial Evaluation

Only technically qualified bidders will move to financial evaluation. Financial bids will be evaluated on the L1 basis, based on the lowest quoted total value as a single package. Partial offers will not be accepted.

In case two or more bidders quote the same L1 rate, the tender committee may decide the successful bidder through a lottery process as mentioned in the tender document.

Document Checklist

Bidders should keep the following documents ready for online submission:

Important Dates