Tender Highlights – Quick Reference

The KPPP record specifically identifies the tender as an open two-cover tender, records the ₹500 tender fee, ₹11,500 EMD, submission deadline of 6 October 2026 at 5:00 PM and technical opening on 9 October 2026 at 11:00 AM.

Scope of Work

The tender covers the hiring of one air-conditioned motor car on a monthly rental basis for the office of the District Skill Development Officer, Chitradurga.

The KPPP schedule specifies:

1. Quantity: 1 vehicle
2. Contract duration: 12 months
3. Billing unit: Monthly
4. Service: Hiring of car vehicle on monthly rental basis
5. Estimated monthly rate: ₹47,200
6. Estimated total value: ₹5,66,400 according to KPPP
7. The detailed vehicle specifications are governed by the tender document.

The tender document specifies an AC vehicle with 1200 CC engine capacity, higher-end 4+1 seating configuration, suitable for official office use. The vehicle is also required to be in good condition and clean.

The tender conditions further provide for a monthly usage limit of up to 2,500 km, with the tender document specifying a monthly rental ceiling of ₹40,000 excluding applicable taxes for the stipulated mileage.

Professional / Technical Qualification Criteria

The tender does not specify an educational or professional qualification such as a degree, diploma or professional certification for bidders. Instead, qualification is primarily based on the bidder's ability to provide a compliant commercial vehicle and the required statutory and technical documentation.

Key technical requirements include:

1. The vehicle must have a minimum 1200 CC engine capacity.
2. The vehicle must be an AC motor car.
3. The required configuration is Higher-End Version, 4+1 seating capacity.
4. The vehicle should be suitable for official government/office use.
5. The vehicle should be in good working condition and properly maintained.
6. The vehicle must have a yellow registration board as specified in the tender.
7. The vehicle model should be 2024 or later/current model as specified in the tender document.
8. Where a replacement vehicle is required because of major repairs, the bidder is required to make arrangements so that official work is not disrupted.
9. The tender document requires the agency to have at least two or more vehicles for replacement/backup purposes in the relevant circumstances.
10. A minimum three-year satisfactory service certificate from the concerned organisation/department is required.

Eligibility Criteria

The available KPPP tender data states that bidders:

1. Should not be under a declaration of ineligibility for corrupt or fraudulent practices issued by the Government of Karnataka.
2. Must ensure that the tender processing fee and EMD are credited to the relevant e-Procurement accounts within the prescribed deadline.
3. Must make EMD payment as one single transaction; part payments may result in rejection.
4. Must comply with all terms, norms and conditions contained in the tender document.
5. Must quote the one-month car rate including GST in the financial bid.

The tender notice also refers to eligible registered travel agencies/authorised vehicle owners for participation.

Financial Criteria

The tender document requires the successful bidder to furnish Performance Security of 5% of the accepted tender value, in the prescribed form, within the stipulated period after the work order.

Important value discrepancy

There is a difference between the two supplied tender records:

1. The KPPP structured tender data records the estimated contract value as ₹5,66,400, based on ₹47,200 per month for 12 months.
2. The front-page tender notice states ₹5,70,000 including GST.

For a public website, it would be prudent to display both figures and clearly identify the source, rather than silently reconciling the difference.

Tender Fee and EMD Details

Tender Fee

The KPPP structured data specifies a Tender Fee of ₹500.

Earnest Money Deposit (EMD)

The EMD is ₹11,500, corresponding to 2% as stated in the tender notice.

The KPPP eligibility conditions require the EMD to be credited to the relevant e-Procurement account before the bid submission deadline and state that e-Payment EMD should be made as a single transaction.

EMD exemption: The supplied tender data does not expressly provide an EMD exemption category. Therefore, the website should state "No exemption specified in the available tender document", rather than assuming that an exemption is unavailable under every applicable government rule.

Important Tender Dates

The KPPP data confirms that no pre-bid meeting has been scheduled and gives the above submission and technical-opening dates. The tender notice separately provides the financial bid opening date as 12 October 2026 at 11:00 AM.

Submission Guidelines

Interested bidders should submit their bids through the Karnataka Public Procurement Portal (KPPP) within the prescribed deadline.

The tender follows a two-cover system, consisting broadly of:

Cover 1 – Technical Bid

The bidder must upload the required technical and statutory documents specified in the tender document.

Cover 2 – Financial Bid

The bidder must submit the financial quote in accordance with the tender format and conditions, including the applicable GST requirements.

The KPPP record specifically requires all essential technical bid documents to be uploaded in accordance with the tender bid document.

Bid submission deadline: 6 October 2026 at 5:00 PM.

Bids submitted after the prescribed deadline are liable for rejection/non-consideration under the tender conditions.

Document Checklist for Bidders

Based on the technical bid requirements in the supplied tender document, bidders should prepare the following checklist:

The tender document specifically lists GST records, income-tax returns, vehicle permit, RC book, PUC and other vehicle/statutory documents among the technical bid requirements. Additional vehicle, PAN, model and yellow-board requirements are specified in the subsequent technical conditions.

Note: The bidder should use the original tender document and KPPP portal requirements as the final checklist before submission, since incomplete, expired or missing documents can lead to non-consideration/rejection.

Minimum Experience Requirement

The tender specifies a minimum three years of satisfactory service experience, supported by a service certificate from the concerned organisation/department.

This is an important qualification point for travel agencies and vehicle owners intending to participate. Vehicle and Operational Requirements

The selected service provider will be responsible for several operational aspects associated with the vehicle, including:

1. Fuel expenses.
2. Driver salary and applicable allowances.
3. Toll charges.
4. Vehicle maintenance.
5. Repairs.
6. Insurance and statutory compliance.
7. Arrangements for a suitable replacement vehicle where required.
8. Compliance with RTO requirements.
9. FASTag-related requirements.
10. Maintaining vehicle usage/log-book records.
11. Ensuring availability of the vehicle for official duties.

The tender conditions place responsibility for fuel, driver-related expenses, maintenance and repairs on the vehicle owner/service provider.

Performance Security

The successful bidder is required to provide Performance Security equivalent to 5% of the accepted tender value.

The document provides for submission through Bank Guarantee/Demand Draft (DD) in accordance with the prescribed conditions. It is required within the stipulated period following issuance of the work order and before execution of the contract.

Tender Analysis for SkillCouncils.com

This tender is relevant to travel agencies, commercial vehicle owners and vehicle-hiring service providers capable of supplying a compliant AC vehicle for government office use.

The principal qualification focus is on:

1. Statutory compliance.
2. Vehicle eligibility and specifications.
3. Valid vehicle documentation.
4. Relevant service experience.
5. Availability of replacement arrangements.
6. Technical bid documentation.
7. Financial bid compliance.
8. Timely payment of tender fee and EMD.
9. Online submission through KPPP.

The tender data does not specify a minimum annual turnover or minimum net-worth threshold. Accordingly, these fields should not be populated with assumed values in the website listing.

Consultation & Advisory

For tender consultation and advisory, please call or WhatsApp: 9630030343
Email: [support@skillcouncils.com]