Tender Details at a Glance

The online submission deadline, physical-document deadline and pre-bid meeting schedule are stated in the RFP's tender schedule.

Important: The RFP does not specify a minimum annual turnover or an estimated project cost. It requires positive net worth and audited financial statements. The document also does not expressly state an EMD exemption provision; therefore, bidders should not assume an exemption unless a subsequent corrigendum/addendum provides one.

Scope of Work

The consultancy assignment is intended to provide comprehensive Programme Management Unit (PMU) support for SBM-Grameen and Solid Waste Management. The initial scope includes preparation of progress reports, monitoring of SBM-Grameen activities, SWM Rules compliance and compilation/monitoring of Amrit Sarovar-related data.

Major responsibilities include:

1. Rural Sanitation Planning

The consultant will support:

1. Preparation and updating of Gram Panchayat Development Plans (GPDPs) / Village Sanitation Action Plans.
2. Coordination with Village Water Sanitation Committees (VWSCs).
3. Preparation of annual action plans aligned with DDWS/SBM-Grameen milestones.
4. Preparation and appraisal support for DPRs.

2. Solid Waste Management

The scope covers:

1. Source segregation of wet, dry, special-care and sanitary waste.
2. Door-to-door waste collection and transportation.
3. Wet waste processing, including composting and bio-methanization.
4. Dry waste recovery and recycling linkages.
5. Compliance with the Solid Waste Management Rules, 2026.

3. Legacy Waste and Dumpsite Remediation

The consultant will support:

1. Bio-mining / bio-remediation reporting.
2. Reporting on reclaimed land utilisation.

4. Grey Water and Faecal Sludge Management

Responsibilities include:

1. Support for ODF Plus certification.
2. Faecal sludge management planning.
3. Planning of soak pits, leach pits and community grey-water management structures.
4. Compliance with relevant DDWS GWM/FSSM advisories and SWM Rules, 2026.

5. ODF Plus and Swachh Survekshan Grameen

The assignment includes:

1. ODF Plus gap analysis.
2. Improvement planning.
3. Documentation and certification support.
4. SSG data validation.
5. Swachh Seva Ankalan (SSA) data validation.

6. IEC, Behaviour Change and Citizen Engagement

The consultant is required to support:

1. DDWS/SBM-Grameen-aligned IEC and BCC campaigns.
2. Citizen feedback mechanisms.
3. Behaviour-change programmes for waste segregation and sanitation.

The RFP separately notes that payment for IEC and Behaviour Change Programme activities of Gram Panchayats will be according to proposed bills.

7. MIS, Monitoring and Reporting

The scope includes:

1. SBM-Grameen IMIS portal support.
2. Monthly, quarterly and annual reports.
3. Dashboards and KPIs.
4. Weekly/fortnightly/monthly progress reporting as required.

8. Capacity Building

The consultant will provide support for:

1. Training of elected Panchayat representatives.
2. Training of Gram Panchayat officials.
3. Training of Swachhagrahis and sanitation staff.
4. Preparation of SOPs, manuals and toolkits.
5. Documentation of best practices.

PMU Team Requirement

The RFP provides for a PMU comprising at least four capable resource persons, with graduate-level educational credentials for the following functions:

1. Team Leader
2. Liquid and Solid Waste Management
3. IEC and Behaviour Change
4. MIS and Data Analyst

The document specifically states that no additional manpower shall be payable or evaluated.

There is also an eligibility requirement for a Post Graduate in Civil / Environmental Engineering to handle programme management services, with a minimum of one dedicated project team member meeting the stated requirement.

Professional Qualification Criteria

Based on the RFP, bidders should note the following professional and personnel requirements:

1. The firm must have an engineer familiar with governmental schemes.
2. The firm should have programme management capabilities.
3. The project engineer should have sound knowledge of Civil / Environmental Engineering.
4. Team members should have expertise in handling Government MIS portals.
5. A Post Graduate in Civil / Environmental Engineering must handle the programme management services.
6. At least one project team member must be dedicated to the project under the specified requirement.
7. The PMU structure calls for resource persons covering Team Leadership, Liquid & Solid Waste Management, IEC/Behaviour Change and MIS/Data Analysis.

Eligibility Criteria

The RFP specifies the following key eligibility conditions:

Organisation-level eligibility

1. The bidder must be an Indian legal entity.
2. Minimum one year of experience in the Rural Sanitation / Solid Waste Management sector.
3. Experience in SBM-Grameen, SBM-Urban or State Rural Sanitation PMU is required.
4. The firm must have been in business for at least one year.
5. Joint ventures are not allowed.
6. Valid Service Tax Registration / GST Registration in the category of consultancy services is required.

Financial eligibility

The RFP requires:

1. Positive net worth
2. Audited financial statements

No minimum turnover figure is stated in the eligibility section.

Financial Criteria and Bid Structure

The tender uses a Two-Cover System:

1. Cover 1 – Technical Proposal
2. Cover 2 – Financial Proposal

The financial proposal is to be a lump-sum monthly cost for the PMU, and the RFP requires the financial proposal to be submitted online.

The quoted cost is intended to cover:

1. Professional fees
2. Salaries and statutory payments
3. Office support and logistics
4. Travel within District Panchayat, Daman jurisdiction
5. Reporting and MIS support
6. Documentation
7. Overheads and administrative expenses

The RFP states that no additional payments will be made beyond the quoted amount and that bids exceeding the applicable cost ceiling would be rejected as non-responsive.

Important financial note: The RFP text available in the document does not display a numerical estimated cost/cost ceiling. Therefore, SkillCouncils.com should not publish an estimated project value unless it is subsequently specified by the authority.

Tender Fee and EMD

Tender Fee

₹1,000

The tender fee is non-refundable and is specified in the RFP notice. The document provides for payment through an Account Payee Demand Draft, payable at Daman, drawn on a Nationalized Bank in favour of:

Chief Executive Officer, District Panchayat, Daman.

EMD

₹30,000

The scanned copy of the EMD instrument is to be uploaded online, while the original is required to be physically submitted for verification/realisation.

EMD Exemption

Not specified in the RFP.

Accordingly, the published tender summary should not state that EMD exemption is available unless the procuring authority issues a clarification/corrigendum confirming it.

Submission Guidelines

The tender has a combined online and physical submission process, with an important distinction between the bid itself and original documents.

Online submission

Bidders must submit the following electronically through https://ddtenders.gov.in:

1. Pre-qualification documents
2. Technical Bid
3. Price/Financial Bid
4. Scanned tender fee and EMD
5. Other required supporting documents
6. Digitally signed bid documents

The RFP states that bids without digital signatures will not be accepted.

Physical submission

Original documents are required for verification. The RFP requires the original DD/EMD and relevant original documents to reach the office of the Chief Executive Officer, District Panchayat, Daman, through Speed Post/Courier/Hand Delivery, within the prescribed deadline.

The address specified is:

Chief Executive Officer
District Panchayat, Dholar, Moti Daman
Daman – 396220

The RFP also provides telephone number 0260-2231059 for the office.

Critical submission conditions

1. Physical submission of the complete Technical/Price Bid is not accepted.
2. The complete bid must be submitted electronically.
3. Physical documents are primarily required for verification.
4. Late documents can result in the bid being treated as non-responsive.
5. Bidders are responsible for checking online corrigenda/amendments up to the final submission deadline.

Important Tender Dates

The tender notice expressly gives the pre-bid meeting date as 24 September 2026 at 15:00 hours onwards, online submission deadline as 28 September 2026 at 17:00 hours, and physical document deadline as 30 September 2026 at 17:00 hours.

Opening-date caution: The RFP notice calls 30 September 2026 the tentative Technical Bid opening date, while the detailed schedule also says opening will be "as per dates given." Bidders should therefore verify the portal/authority's latest update before attending the opening.

Document Checklist for Bidders

The following checklist consolidates the documents expressly identified in the RFP. Bidders should also cross-check the Technical Proposal format and any subsequent corrigendum before submission.

Mandatory / Specifically Mentioned Documents

The RFP specifically identifies valid government registration, coloured scanned copies of tender fee and EMD, latest Income Tax Return, GST registration, PAN Card and experience certificates as mandatory scanned documents; failure to submit the specified mandatory documents can make the offer non-responsive.

Evaluation Method

The RFP provides a 70:30 technical-financial evaluation structure.

Technical – 70 Marks

Financial – 30 Marks

The financial evaluation provides:

1. Lowest bid receives the highest financial score.
2. Bids up to 10% higher than L1 receive 20 marks.
3. Bids more than 10% higher than L1 receive 10 marks.

These evaluation provisions are stated on pages 20–21 of the RFP.

Key Deliverables

The selected consultant will be expected to provide, among other outputs:

1. Inception Report within 30 days
2. Gram Panchayat-wise Action Plans and DPRs
3. Monthly Progress Reports
4. ODF Plus reports
5. Swachh Survekshan Grameen reports
6. Swachh Seva Ankalan reports
7. IEC campaign outputs
8. Annual Performance Reports
9. Exit and Sustainability Report

Monthly payments are linked to approved deliverables, with penalties/deductions applicable for delay or non-performance. The RFP provides for deductions of up to 10% for non-performance or delays and proportionate deductions for prolonged absence of key experts without approval.

Tender Analysis for Consultants and Bidders

This RFP is primarily relevant to organisations working in rural sanitation, solid waste management, programme management, environmental/civil engineering consultancy, government programme implementation, MIS and behaviour-change/IEC services.

A prospective bidder should pay particular attention to the following requirements:

1. Relevant sector experience: The RFP requires at least one year's experience in Rural Sanitation/SWM and specifically refers to SBM-Grameen, SBM-Urban or State Rural Sanitation PMU experience.

2. Technical team: The assignment is structured around a PMU with resource persons covering programme leadership, liquid and solid waste management, IEC/behaviour change and MIS/data analysis.

3. Financial capacity: Positive net worth and audited financial statements are required, while no minimum annual turnover figure is stated in the RFP.

4. Online financial bid: The financial proposal/BOQ must be submitted online and is based on a lump-sum monthly PMU cost.

5. Physical originals: Although the bid is fundamentally an e-tender, original tender fee, EMD and specified verification documents must also reach the authority physically by the prescribed deadline.

6. No price escalation: The RFP states that price escalation is not permitted during the contract period.

Tender Fee, EMD & Financial Snapshot

The financial proposal is for five full-time PMU professionals and covers professional fees, salaries/statutory payments, logistics, travel, reporting, MIS, documentation and overheads.

Important Note for SkillCouncils.com Readers

There are a few points in the RFP that bidders should verify against the latest version/corrigendum on the official e-tender portal before submitting their bids:

1. Estimated Cost: No numerical estimated project cost is stated in the available RFP text.
2. Turnover: No minimum average annual turnover amount is specified.
3. EMD Exemption: No explicit exemption provision is stated.
4. Contract duration: The RFP's salient-features section mentions a 12-month completion period, while the detailed PMU terms specify an initial six-month contract extendable up to 18 months based on performance and mission continuation.
5. Technical bid opening: The notice gives 30 September 2026 as a tentative date, while the detailed schedule says opening is as per the applicable dates.

Bidders should check https://ddtenders.gov.in for corrigenda, amendments or modifications before final submission. The RFP expressly places responsibility on bidders to verify such updates.

Quick Tender Summary

District Panchayat, Daman has invited proposals for consultancy services to establish and operate programme management support for Swachh Bharat Mission-Grameen (SBM-G) and associated sanitation and solid waste management activities. The assignment covers all 16 Gram Panchayats under the District Panchayat and includes rural sanitation planning, SWM, legacy waste remediation, grey-water and faecal sludge management, ODF Plus support, SSG/SSA reporting, IEC, MIS and capacity building.

The RFP fee is ₹1,000, while the EMD is ₹30,000. Online submission is due by 28 September 2026 at 5:00 PM, followed by physical submission of specified originals by 30 September 2026 at 5:00 PM. The pre-bid meeting is scheduled offline for 24 September 2026 at 3:00 PM onwards.

The eligibility framework focuses on relevant rural sanitation/SWM experience, government programme exposure, technical expertise, positive net worth, audited financial statements and an appropriately qualified PMU team. The evaluation is based on 70 technical marks and 30 financial marks.

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