Key Tender Details at a Glance

The tender notice states that the bid is to be submitted through https://etenders.hry.nic.in, while the contract is stated to run up to 31 March 2027 and may be extended for another year.

Scope of Work

The selected consultant/agency will be responsible for implementing a District-Level Capacity Building and Training Programme across all five ULBs of Fatehabad district.

The scope is divided into five major phases:

Phase 1 – Inception, Mobilization & Training Needs Assessment

Within 15 days of issuance of the work order, the consultant is required to submit an Inception Report covering:

1. Implementation methodology
2. ULB-wise stakeholder mapping
3. Department/ward-wise training approach
4. Trainer deployment plan
5. Activity calendar
6. Reporting formats
7. Risk mitigation strategy

The agency must also undertake Training Needs Assessment (TNA) and Baseline Assessment covering stakeholder groups across all five ULBs. Areas include SBM-U 2.0, ODF/ODF+/ODF++, Water+ and GFC compliance, SWM Rules, source segregation, waste collection and processing, occupational safety, MIS reporting and grievance redressal.

Phase 2 – Curriculum, Training Modules & Materials

The consultant will develop role-specific training architecture covering four levels:

1. Strategic/Executive Level
2. Operational/Supervisory Level
3. Grassroots/Field Level
4. Facility/Processing Level

Training modules are required in English and Hindi, including learning objectives, session plans, trainer notes, practical exercises, field demonstration checklists, assessment questions and expected outcomes.

Indicative training subjects include:

1. SBM-U 2.0, GFC and ODF Framework
2. SWM Rules and Compliance
3. Source Segregation and Door-to-Door Collection
4. Wet Waste Processing and Composting
5. Dry Waste, MRF and Recycling Chain
6. Plastic Waste and C&D Waste Management
7. Occupational Health and Safety
8. Field Supervision and Inspection
9. Data Governance, MIS and Monitoring
10. Ward-Level Sanitation Action Planning
11. Bulk Waste Generator Monitoring
12. Facility-Level Operations and Record Keeping

Phase 3 – Training Delivery & Capacity Building

Training will be conducted across all five ULBs using classroom training, field demonstrations, role play, case studies, audio-visual methods and on-site mentoring.

A minimum of 95% of identified participants across the five ULBs must be trained. Pre- and post-training assessments are mandatory, and training activities must be documented through attendance records, geo-tagged photographs and feedback.

Phase 4 – Monitoring, Reporting & MIS

The selected agency must establish a district-level monitoring and reporting framework, including:

1. Monthly progress reports
2. Geo-tagged photographs
3. Unified digital MIS/dashboard
4. Attendance records
5. Pre- and post-training assessment analysis
6. Ward-wise, ULB-wise and tier-wise participant database
7. Final Completion Report
8. Outcomes, lessons learned and recommendations

Phase 5 – Technical Handholding & Mentoring

The consultant will provide continuing technical support to the District Municipal Commissioner and all five ULBs, including on-site guidance, SBM-U 2.0 compliance documentation, mentoring and support for ward-level sanitation action planning.

Professional Qualification Criteria

The RFP specifies two key consultant positions.

1. Senior SBM/SWM Technical Expert / Senior Consultant

Educational Qualification

The candidate should have:

1. Bachelor's Degree in Civil Engineering, Environmental Engineering, Environmental Science, Public Health Engineering or another relevant discipline from a recognized university/institution; and
2. Master's Degree in Environmental Engineering or Environmental Science.

Experience

1. Minimum 10 years of overall professional experience
2. At least 7 years of relevant experience
3. Relevant areas include SWM, sanitation, municipal solid waste management, SBM, wastewater management or allied sectors
4. Experience should include work with Government Departments and/or ULBs.

The position is intended to provide district-wide project leadership, coordination with the DMC and five ULBs, quality assurance, reporting and technical content.

2. Junior SBM/SWM Technical Expert / IEC Expert / Consultant

Educational Qualification

The RFP lists Bachelor's qualifications in areas including:

1. Environmental Science
2. Environmental Engineering
3. Civil Engineering
4. Public Health
5. Mass Communication
6. Social Work
7. Rural Development
8. Urban Planning
9. Other relevant disciplines

It also specifies a postgraduate degree/diploma in relevant environmental/social science/public health/urban planning subjects.

Experience

1. Minimum 7 years of professional experience
2. At least 5 years of relevant experience
3. Relevant experience includes environmental management, SWM, water supply, wastewater management, sanitation and allied sectors
4. Experience in implementation of Swachh Bharat Mission with Government Departments and/or ULBs is specified.

The consultant will support technical content, field demonstrations and compliance support across the ULBs.

Eligibility Criteria

The mandatory eligibility requirements include:

1. Legal Entity

The applicant must be a single legal entity registered under the appropriate Act in India.

The RFP expressly states that Joint Ventures are not allowed.

Documents include:

1. Certificate of Incorporation/registration
2. PAN
3. GST documentation

2. Turnover

The bidder must have a minimum average annual turnover of ₹10 crore from Indian operations over the last three financial years:

1. FY 2023-24
2. FY 2024-25
3. FY 2025-26

The RFP asks for supporting financial documentation including statutory audit reports, CA certificate/UDIN and approved turnover certificate with P&L statement.

3. Experience

The bidder must have a minimum of:

3 completed/ongoing consultancy assignments with:

1. Central Government
2. State Government
3. Urban Local Bodies

Experience of working simultaneously across multiple ULBs is stated as preferred.

4. EMD

EMD requirement is ₹1,00,000.

5. Authorized Signatory

The bidder must submit a Power of Attorney or Board Resolution authorizing the person signing the proposal.

Financial Criteria

The major financial eligibility requirement is a minimum average annual turnover of ₹10 crore from Indian operations for the specified three financial years.

The RFP also awards technical evaluation marks for higher turnover:

A positive net worth as per the audited Balance Sheet at the end of FY 2023-24 carries 5 marks.

Important: Although the scoring table assesses positive net worth, the document does not specify a minimum rupee value of net worth; the requirement is stated as positive net worth.

Tender Fee, EMD & Payment Details

Tender Fee

The bid must include:

1. ₹1,000 E-Service Fee
2. ₹1,000 Bid Document Fee

Total: ₹2,000

The tender notice states that payment can be made online through Internet Banking or by generating an RTGS/NEFT challan.

EMD

₹1,00,000 (Rupees One Lakh only).

There is an internal inconsistency in the supplied RFP regarding the EMD payment mechanism. The tender notice and terms state that EMD payment can be made through Internet Banking or RTGS/NEFT challan, whereas the mandatory eligibility table refers to an Original Demand Draft/Bank Guarantee. The bid checklist also describes EMD payment as online.

For publication purposes, the safest wording is:
“EMD: ₹1,00,000. The RFP contains differing instructions regarding EMD mode; bidders should follow the latest instructions available on the Haryana e-Procurement Portal and any clarification issued by the tendering authority.”

Tender Dates & Important Deadlines

The tender notice itself states that the publishing date, submission start date and closing date are “to be notified on portal.” Therefore, no specific calendar date should be published as the deadline unless subsequently updated by the authority.

Submission Guidelines

The tender is to be submitted online through the Haryana e-Procurement Portal:

https://etenders.hry.nic.in

The RFP requires bidders intending to participate in online tenders to register on the centralized e-Procurement Portal.

Bids submitted online must be electronically encrypted and signed using an appropriate Digital Certificate. The document refers to Class-II or Class-III Digital Signature Certificates issued by an authorized Certifying Authority.

Key submission instructions

1. Register on the Haryana e-Procurement Portal.
2. Obtain/maintain the required Digital Signature Certificate.
3. Download the complete RFP and BOQ.
4. Complete the prescribed forms and annexures.
5. Upload all required technical and supporting documents.
6. Pay the applicable tender/e-service fees.
7. Submit the EMD in the manner required by the portal/latest tender instructions.
8. Upload the financial proposal in the prescribed format.
9. Financial rates must be quoted online in the given format.
10. Financial quote must be inclusive of GST.
11. Rates must cover all five ULBs.
12. Alternative/multiple bids from one bidder are not to be considered.

The supplied BOQ is specifically described as a template that should not be modified or replaced and is to be uploaded after filling the relevant bidder fields. The financial proposal states that rates are to be quoted online in the given format and should be inclusive of GST.

Document Checklist

The following checklist can be used by prospective bidders while preparing the tender submission.

The RFP's formal bid checklist lists the covering letter, tender fee, EMD, Tender Form, Bidder Authorization Certificate, Self-Declaration, Certificate of Conformity/No Deviation and Financial Proposal.

Technical Evaluation & Selection Method

The RFP provides for a 100-mark Technical Evaluation.

A bidder must obtain a minimum of 70 marks in the technical evaluation to qualify for financial evaluation.

The technical evaluation covers:

The financial score is calculated using the prescribed formula, and the final QCBS score is:

Final Score = (Technical Score × 0.80) + (Financial Score × 0.20)

Thus, the RFP specifies an 80:20 technical-financial QCBS structure.

Estimated Tender Cost

Estimated Cost: Not specified in the supplied RFP/BOQ.

The Financial Bid format provides a field for the bidder to enter the Amount (Including GST) for the consultancy assignment, but the uploaded tender documents do not state a fixed estimated contract value.

Accordingly, SkillCouncils.com should not publish an estimated project cost unless the tender authority subsequently specifies one on the e-procurement portal or through an official corrigendum/clarification.

Key Performance Requirements

The RFP establishes several measurable performance indicators, including:

1. Minimum 95% participants trained across all five ULBs.
2. Minimum 80% post-training assessment score improvement.
3. Training modules as approved by the District Municipal Commissioner.
4. Exposure visits as per the approved district plan.
5. 100% monthly reporting compliance.
6. District-level MIS dashboard operationalized within 45 days of commencement.
7. Project duration of 12 months/up to March 2027, with extension as permitted.

Five ULBs Covered Under the Tender

The assignment covers the following Urban Local Bodies in Fatehabad district:

1. Municipal Council Fatehabad
2. Municipal Council Tohana
3. Municipal Committee Ratia
4. Municipal Committee Bhuna
5. Municipal Committee Jakhal Mandi

The RFP is designed as a district-wide assignment rather than a single-ULB engagement.

Important Compliance Points for Bidders

Prospective bidders should carefully review the complete RFP before submission. Among the important conditions are:

1. Only a single legal entity may participate; no JV is permitted.
2. The bidder must satisfy the ₹10 crore average annual turnover requirement.
3. Minimum three eligible consultancy assignments are required.
4. The bid must include the prescribed EMD and tender-related fees.
5. The proposal must be submitted online.
6. Digital signing/encryption is required for online submission.
7. Financial rates must be inclusive of GST.
8. Rates must cover all five ULBs.
9. Alternative/multiple bids from one bidder will not be considered.
10. False information, non-performance, continued delay, non-deployment of manpower and other specified breaches may lead to termination and possible forfeiture of EMD/security.

Tender Summary for SkillCouncils.com

Fatehabad SBM-U 2.0 Consultant Tender 2026

The Government of Haryana's Department of Urban Local Bodies, through the Office of the District Municipal Commissioner, Fatehabad, has invited proposals for engaging a consultant/agency for capacity building, training and technical handholding under Swachh Bharat Mission (Urban) 2.0.

The assignment covers five ULBs in Fatehabad district and includes training of municipal officials, sanitation workers and other stakeholders, development of training modules and SOPs, field demonstrations, technical mentoring, monitoring, MIS/dashboard development and reporting.

Eligible applicants must be a single legal entity registered in India, have an average annual turnover of at least ₹10 crore during FY 2023-24 to FY 2025-26, possess at least three completed/ongoing eligible consultancy assignments, and submit the required EMD and tender fees.

The tender will be processed through the Haryana e-Procurement Portal. The RFP currently states that the publishing date, bid submission start date and closing date are to be notified on the portal. The bid opening is stated to be at 15:00 Hrs as notified on the portal at the Office of the District Municipal Commissioner, Fatehabad.

Quick Facts Table

Consultation & Advisory

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