Key Tender Information at a Glance

The RFP notice specifies the above dates, fee and EMD requirements. It expressly requires online submission as well as hard copies of specified key documents.

Important: The RFP does not state an estimated project/tender value or a minimum net-worth requirement. It also does not specify a separate EMD exemption provision. These should therefore not be assumed from general government tender practices.

1. About the CM-FLIGHT Programme

The Chief Minister’s Foreign Language Initiative for Global Human Talent (CM-FLIGHT) is described in the RFP as a flagship Government of Assam initiative designed to train youth in Japanese language and facilitate ethical and structured overseas employment.

The programme provides financial support to candidates and empanelled Japanese Language Training cum Implementation Partners based on successful outcomes defined under the scheme.

ASDM is the nodal agency for implementation, including coordination, fund release, empanelment of training partners and monitoring of the scheme.

2. Scope of Work

The selected Japanese Language Training cum Implementation Partner (JLTIP) is expected to provide end-to-end services covering training and overseas placement.

Major responsibilities include:

1. Candidate Mobilization and Counselling
   Mobilize, counsel and identify candidates across Assam.
2. Japanese Language Training
   Deliver Japanese language training up to the required proficiency level.
3. Cultural Orientation and Mock Tests
   Conduct cultural orientation, mock examinations and assessments.
4. Pre-Departure Training
   Prepare candidates for overseas employment through pre-departure orientation covering relevant work culture, etiquette, legal compliance and workplace ethics.
5. Language Certification
   Arrange certification of Japanese language proficiency through recognized agencies.
6. Overseas Placement
   Facilitate international employment opportunities through tie-ups with overseas employers.
7. Visa Documentation
   Assist candidates with visa-related documentation.
8. Travel Arrangements
   Provide assistance relating to travel and destination-country arrangements.
9. Post-Placement Support
   Provide support to candidates after placement.
10. Ethical Recruitment
    Ensure recruitment activities comply with applicable Indian and destination-country regulations.
11. Loan Facilitation
    Facilitate personal, skill or education loans through banks/financial institutions where required and as per candidates' choice.
12. Coordination with ASDM and Government Stakeholders
    Work with ASDM and other relevant agencies to meet the programme's objectives and operate under a formal agreement/MoU.

3. Training and Implementation Requirements

The RFP specifies that training is to be conducted offline at the premises of the training provider.

The key operational requirements include:

1. 20 candidates per batch against 1 trainer
2. Japanese language framework of JFT-Basic or JLPT Level N4 or above
3. Mandatory biometric attendance for trainers and candidates
4. Attendance to be captured through the ASDM-MIS
5. Regular monitoring of student progress
6. Feedback and assessment reporting to ASDM.

The RFP also provides an outcome-linked payment structure for JLTIPs of ₹1,00,000 per candidate, divided into three milestones:

For candidates, the RFP states that ₹50,000 post-placement assistance may be provided by the Government of Assam upon production of the specified certification, Certificate of Eligibility, confirmed appointment offer, visa and confirmed air ticket.

4. Eligibility and Pre-Qualification Criteria

Interested companies, agencies and institutions must satisfy the eligibility requirements prescribed in the RFP.

Legal Entity

The applicant must be a legal entity registered/incorporated in India under applicable legislation, such as the Societies Registration Act, Companies Act or LLP Act.

The applicant must submit:

1. Certificate of Incorporation/Registration
2. Proof of registered office address.

PAN and GST

The applicant must possess:

1. Valid PAN
2. GST Registration

Copies of the PAN card and GST Registration Certificate are required.

5. Financial Qualification – Minimum Turnover

A major financial eligibility condition is the requirement for an average annual turnover of ₹50 lakh from:

1. Japanese language training; and
2. Japanese orientation programmes

for the last three financial years:

1. FY 2023-24
2. FY 2024-25
3. FY 2025-26

A CA certificate in the prescribed format is mandatory. The RFP specifically states that a turnover certificate submitted in a different format will not be considered.

Consortium provision

For a consortium, the lead partner should have at least 50% of the required average annual turnover from the specified Japanese language training/orientation activities during the relevant three financial years.

Net Worth

The RFP does not prescribe a specific minimum net-worth requirement in the eligibility criteria or the financial information requirements reviewed.

6. Experience Requirement

The applicant should have experience of conducting Japanese language training during the last three years.

For a consortium, combined experience may be considered, but the RFP states that the lead bidder must have the required experience.

The RFP allows experience to be established through:

1. Notarized affidavit on ₹100 e-stamp paper stating the number of candidates trained;
2. CA-certified certificate stating the number of candidates trained and completed in Japanese language; or
3. MoUs with other organizations for Japanese language training.

The document specifies that either documents 1 & 2 together or document 3 should be furnished.

The Applicant Details format also asks for institutional experience in Japanese language training and Japanese exposure visits, as well as evidence such as training calendars, annual reports or work orders.

7. Japanese Language Trainer Qualification

Applicants are required to have qualified Japanese language trainers.

The trainer should be certified at JLPT N2 or above through one of the recognized certification bodies/examination authorities identified in the RFP, including:

1. Japanese-Language Proficiency Test (JLPT), conducted by The Japan Foundation and Japan Educational Exchanges and Services (JEES)
2. NAT-TEST
3. J-Test
4. Another internationally recognized Japanese language certification authority approved by the competent authority.

8. Technical Evaluation and Selection

The RFP provides a 100-mark technical grading matrix and states that selection will be undertaken through the QBS (Quality Based Selection) method.

The evaluation areas are:

For example, the technical matrix awards higher marks for greater turnover, more training locations, a larger number of qualified trainers and a greater number of international partnerships. The technical presentation carries 30 marks and is to be made physically before the procuring entity.

9. Tender Fee and EMD

Tender Fee

1. ₹2,000
2. Non-refundable
3. To be paid through assamtenders.gov.in

Earnest Money Deposit (EMD)

1. ₹3,00,000
2. Refundable
3. To be deposited online through assamtenders.gov.in

The RFP does not state an EMD exemption category or exemption provision. Accordingly, the website listing should state that EMD exemption is not specified in the RFP, rather than assuming that exemptions are unavailable under all circumstances.

Performance Security

The successful/empanelled partner is required to deposit 5% of the awarded contract as performance security in the form of a Demand Draft favouring Mission Director, Assam Skill Development Mission, payable at Guwahati, within seven days of receipt of the Letter of Award.

10. Submission Mode and Guidelines

The RFP requires a dual submission process:

Online Submission

Applicants must:

1. Register on the e-Procurement portal.
2. Use a valid DSC.
3. Upload the scanned RFP submission within the prescribed deadline.
4. Upload documentary proof for eligibility and qualification requirements.
5. Submit the prescribed checklist along with the online proposal.

Physical / Hard Copy Submission

In addition to the online proposal, applicants must submit hard copies of the specified Key Documents.

The RFP specifically identifies:

1. Original Power of Attorney authorizing the signatory.
2. Declaration as per Annexure-V.

The hard copies must reach ASDM within the stipulated deadline. The RFP expressly warns that delayed submission will be treated as non-submission.

Non-submission of the required hard copies within the deadline may disqualify the applicant even if the online proposal has been submitted.

Each page of the RFP submission should be:

1. Serially numbered
2. Signed
3. Stamped by the authorized signatory
4. Uploaded through the e-Procurement portal.

Hard copies are to be submitted to:

Mission Director
Assam Skill Development Mission
Katabari, Garchuk
Guwahati – 781035

11. Important Tender Dates

These dates are reproduced from the Notice Inviting RFP on page 3 of the tender document.

Pre-Bid Meeting

No separate pre-bid meeting date, time or venue is mentioned in the RFP.

Instead, the tender provides for submission of pre-clarification/queries by email by 23 September 2026 at 5:00 PM.

12. Document Checklist for Applicants

The RFP's checklist on pages 10–11 identifies the following documents for submission:

The official checklist appears on pages 10 and 11 of the RFP.

Additional compliance documents to verify before submission

Based on the eligibility provisions, applicants should also ensure that their proposal adequately demonstrates:

1. Legal registration/incorporation in India
2. Registered office proof
3. PAN and GST
4. Japanese language training turnover
5. Relevant Japanese language training experience
6. Qualified JLPT N2-or-above trainers
7. Trainer qualification and experience records
8. Training infrastructure proof
9. International organisation partnerships, where being claimed for technical evaluation
10. Appropriate authorization of the signatory
11. Non-blacklisting/non-termination declarations
12. Consortium documentation, if applicable.

13. Fees Benchmark for Japanese Language Courses

The RFP also specifies maximum permissible course fee benchmarks for the empanelled training partners:

The RFP states that these are maximum permissible charges and that a Training Partner may offer a course at a lower fee, but the prescribed maximum cannot be exceeded.

14. Key Points for Prospective Bidders

Prospective applicants should pay particular attention to the following requirements:

1. ₹50 lakh turnover threshold:
The turnover must specifically relate to Japanese language training and Japanese orientation programmes, not merely general organisational turnover.

2. Prescribed CA certificate:
The CA turnover certificate must follow the format specified in Annexure-3. The RFP expressly cautions that a certificate in another format will not be considered.

3. Relevant experience:
Applicants need Japanese language training experience during the preceding three years.

4. Trainer qualifications:
The RFP requires Japanese language trainers certified at JLPT N2 or above through specified/recognized authorities.

5. Both online and physical submission:
Online submission alone is not sufficient because specified Key Documents must also be submitted physically.

6. Physical technical presentation:
The technical evaluation provides 30 marks for a physical presentation covering approach and methodology, risk mitigation strategy and work plan.

7. QBS selection:
The RFP states that shortlisted bidders for empanelment will be finalized through Quality Based Selection (QBS).

15. Tender Expert's Compliance Snapshot

For a prospective bidder, the most important compliance items can be summarized as follows:

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