Key Tender Details

Scope of Work

The selected service provider will be responsible for delivering a complete seven-day drone training and coaching programme for 20 NCC cadets.

The principal scope includes:

1. Conducting seven days of theoretical and practical drone training as specified in the RFP syllabus.
2. Providing qualified and experienced drone trainers/instructors.
3. Providing drones, simulators and other necessary training equipment.
4. Conducting practical drone flying under appropriate supervision and safety protocols.
5. Providing classroom, laboratory/simulator and practical flying sessions.
6. Conducting trainee assessment, including the prescribed final assessment.
7. Issuing an individual Drone Training Completion/Participation Certificate to eligible cadets who complete the prescribed training.
8. Maintaining trainee attendance records.
9. Preparing and submitting a training completion report to the Unit.
10. Undertaking photography and videography during the training programme.
11. Handing over complete photographs and videos to the Unit on a hard disk/hard drive after completion.
12. Ensuring compliance with applicable legal, regulatory, aviation and safety requirements.

Drone Training Syllabus

The seven-day training programme covers a broad range of drone technology and operational topics.

1. Introduction to Drones

1. Overview of drones
2. Drone safety protocols
3. Basic drone components
4. Classroom theory and laboratory sessions

2. Drone Dynamics

1. Aerodynamics principles
2. Flight mechanics
3. Simulator training
4. Introduction to flight controllers

3. Drone Operations

1. Selection of drone components
2. Drone simulation and testing
3. Step-by-step drone assembly
4. Wiring and configuration
5. Practical flying

4. Advanced Assembly Techniques

1. Troubleshooting common drone issues
2. Simulator flying
3. Drone calibration
4. Software configuration
5. Mission Planner
6. Practical flying sessions

5. Introduction to Drone Flight

1. Communication
2. Maneuvering techniques
3. Emergency procedures
4. Flying simulator exercises
5. Practical flight training

6. Advanced Flight Techniques

1. Aerial photography and videography
2. Survey planning
3. Flight planning and navigation
4. Waypoint creation
5. Maneuvering techniques

7. Maintenance, Repair and Final Assessment

• Routine maintenance practices
• PID tuning
• Drone repair techniques
• Log analysis
• Written examination
• Drone assembly and configuration
• Maneuvering test
• Future opportunities in drone technology

The RFP allows training timings and individual sessions to be adjusted according to programme requirements. Laboratory and flying sessions may also be conducted in parallel or sequentially depending on availability of resources and equipment.

Professional Qualification and Experience Criteria

The tender requires the bidder/institute to have at least three years of relevant experience in drone training/coaching.

Bidders are required to provide documentary evidence supporting their experience, such as:

1. Relevant work orders
2. Contracts
3. Completion certificates
4. Other acceptable evidence demonstrating successful delivery of similar services

The GeM bid also specifies three years of past experience in providing similar services to a Central Government/State Government organisation or PSU, with relevant contracts/orders to be uploaded as supporting evidence.

Trainer Qualification

The selected agency must deploy qualified and competent trainer(s). Trainer/Remote Pilot personnel must satisfy applicable DGCA requirements, wherever applicable.

Trainer details and relevant experience are required to be submitted with the bid.

Eligibility Criteria

Potential bidders should carefully review the complete GeM Bid, RFP and applicable ATC before submitting an offer.

The key eligibility requirements include:

1. Minimum three years of relevant drone training/coaching experience.
2. Demonstrable experience in similar services.
3. Valid PAN.
4. Valid GST Registration Certificate.
5. Valid TAN Certificate.
6. Appropriate legal permission, licence, registration or other authorisation, wherever applicable.
7. Compliance with applicable drone and aviation regulations.
8. Compliance with applicable DGCA requirements.
9. Availability of qualified/competent trainers.
10. Availability of suitable drones and training equipment.
11. Ability to conduct practical flying in legally permissible airspace.
12. Compliance with prescribed safety requirements.
13. Ability to conduct training at an acceptable location in Rajkot, Gujarat.
14. Submission of required technical, financial and statutory documents through GeM.

Financial Eligibility Criteria

The GeM Bid specifies a minimum average annual turnover of ₹6 lakh for three years.

The uploaded RFP/ATC also mentions a minimum annual turnover of ₹6 lakh, describing it as twice the estimated bid value.

The GeM system is stated to validate bidder turnover through the financial information available on the GeM portal. The tender documents also require appropriate turnover evidence/CA-certified documentation under the RFP/ATC.

Net Worth

No specific minimum net worth requirement has been identified in the uploaded tender documents.

Accordingly, bidders should not assume that a separate minimum net-worth threshold applies unless it is subsequently clarified through an amendment, clarification or official GeM communication.

Experience Requirement

The GeM bid requires three years of past experience in providing similar services.

In addition, the bid defines past-performance requirements for similar services. The bidder must have successfully completed similar services during the current financial year and the preceding relevant financial years meeting one of the following thresholds:

• Three similar completed services, each costing at least 40% of the estimated cost; or
• Two similar completed services, each costing at least 50% of the estimated cost; or
• One similar completed service costing at least 80% of the estimated cost.

Based on the estimated value of ₹3,00,000, these thresholds correspond approximately to:

• Three services of at least ₹1,20,000 each; or
• Two services of at least ₹1,50,000 each; or
• One service of at least ₹2,40,000.

Bidders should rely on the exact wording and interpretation applicable in the GeM bid at the time of submission.

EMD and Tender Fee

EMD

There is an important discrepancy between the documents:

1. GeM Bid Details: EMD requirement is shown as “No.”
2. Uploaded RFP/ATC: EMD is stated as ₹9,000, equivalent to 3% of the estimated bid value of ₹3,00,000, in favour of the Commanding Officer, 3 Guj Air Sqn NCC, Bhavnagar.

The uploaded RFP states that the EMD is to be submitted in the manner prescribed in the GeM Bid/ATC.

Because the GeM Bid Details and uploaded ATC/RFP are inconsistent on this point, bidders should seek official clarification through the GeM representation/clarification mechanism before relying on either provision.

EMD Mode

The uploaded RFP does not clearly specify a standalone payment channel/mode such as online transfer, DD or another instrument. It refers bidders to the manner prescribed in the GeM Bid/ATC.

Therefore, the EMD mode should be treated as “As prescribed in the applicable GeM Bid/ATC; clarification recommended due to the EMD discrepancy.”

Tender Fee

No tender fee is specified in the GeM Bid Details.

Further, the GeM bid's disclaimer expressly states that asking for a tender fee/bid participation fee is not permissible under the applicable GeM framework.

Therefore, Tender Fee: Nil / No tender fee specified.

Submission Guidelines

The tender is a Two Packet Bid, and submission is to be made electronically through the Government e-Marketplace (GeM) platform.

Bidders should:

1. Maintain an active and eligible GeM seller/service-provider profile.
2. Review the complete GeM Bid, technical specifications, RFP, ATC and applicable GeM GTC.
3. Ensure that the organisation meets the experience and turnover requirements or qualifies for an applicable exemption.
4. Upload all required technical, statutory, experience and financial documents.
5. Submit trainer details and relevant credentials/experience.
6. Upload PAN, GST and TAN documents.
7. Upload relevant work orders/contracts/completion certificates for similar drone training services.
8. Upload turnover evidence as required by the RFP/GeM.
9. Submit documents relating to legal authorisation/licences/permissions wherever applicable.
10. Provide evidence supporting any claim for MSE or Startup relaxation.
11. Review the EMD requirement carefully because of the discrepancy between the GeM Bid Details and uploaded RFP/ATC.
12. Submit the online bid before the specified closing date and time.
13. Ensure that the quoted price is all-inclusive as required by the RFP.
14. Retain acknowledgement/submission records generated by GeM.

Document Checklist for Bidders

The following checklist is based on the uploaded GeM Bid and RFP/ATC and should be verified against the live GeM bid before submission.

MSE and Startup Relaxation

The GeM bid provides relaxation from experience and turnover criteria for eligible entities under the applicable provisions.

MSE Relaxation

Eligible Micro and Small Enterprises may receive relaxation from the specified experience and turnover criteria, subject to meeting the required quality and technical specifications and providing supporting documents.

MSE purchase preference is also indicated in the bid.

Startup Relaxation

DPIIT-registered Startups are also indicated as eligible for relaxation from the experience and bidder turnover criteria, subject to applicable conditions, technical requirements and submission of documentary evidence.

Bidders seeking either relaxation should upload the necessary supporting documents for evaluation.

MSE Purchase Preference

The bid provides for MSE purchase preference.

The applicable purchase preference is stated as:

1. Price band: L1 + 15%
2. Maximum preference quantity/amount: 100%
3. The bidder must satisfy the applicable MSE eligibility and validation requirements.

For service procurement, the bidder must be the eligible service provider for the offered service. Traders/resellers are not entitled to MSE purchase preference under the conditions specified in the bid.

Reverse Auction

The bid has Reverse Auction enabled.

The reverse auction will generally be conducted among the technically qualified bidders falling within the specified qualifying range. The bid states that the first 50% of technically qualified bidders, arranged from lowest to highest price, will ordinarily qualify for the RA, subject to the detailed GeM rules stated in the bid.

Important Dates

Pre-Bid Meeting: No pre-bid meeting date/time has been identified in the uploaded documents. Prospective bidders should check the live GeM bid for any subsequently published clarification, amendment or meeting notice.

Key Takeaways for Prospective Bidders

This tender may be relevant to organisations operating in the drone training, UAV training, aerospace and aviation skill development, professional training and emerging technology education sectors.

The most important commercial and eligibility parameters are:

1. Estimated value: ₹3 lakh
2. Trainees: 20 NCC cadets
3. Training duration: 7 days
4. Location: Rajkot, Gujarat
5. Minimum average annual turnover: ₹6 lakh
6. Relevant experience: 3 years
7. Training domain: Aerospace & Aviation / Drone Training
8. Bid mode: Online through GeM
9. Bid type: Two Packet Bid
10. Reverse Auction: Enabled
11. Tender fee: Not specified/Nil
12. EMD: GeM Bid says Not Required; RFP/ATC asks ₹9,000 – clarification strongly recommended
13. Net worth: No specific minimum requirement stated
14. Bid closing: 24 September 2026 at 2:00 PM
15. Bid opening: 25 September 2026 at 2:00 PM

Advisory for Bidders

Bidders should not rely solely on a summary or third-party tender listing while preparing their submission. The live GeM bid, subsequent corrigenda, official clarifications, RFP/ATC and applicable GeM terms should be treated as the controlling sources.

In particular, prospective bidders should verify the EMD position because the uploaded RFP/ATC and the GeM Bid Details appear to contain different requirements.

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Conclusion

The GeM Bid No. GEM/2026/B/8034512 represents an opportunity for eligible drone training and professional training service providers to deliver a structured seven-day drone training programme for 20 NCC cadets in Rajkot, Gujarat.

The tender requires relevant experience, financial capability, qualified trainers, appropriate regulatory compliance and the ability to provide drones and associated training infrastructure. Organisations intending to participate should carefully verify their GeM profile, experience credentials, turnover, statutory registrations and trainer qualifications before submission.

With the bid scheduled to close on 24 September 2026 at 2:00 PM, prospective bidders should complete document preparation and online submission well before the deadline.

Important: This article is an informational summary prepared from the uploaded tender documents. In case of any discrepancy, the applicable official GeM bid, corrigendum, clarification, RFP/ATC and prevailing GeM terms should be referred to.

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