Key Tender Details at a Glance

The GeM bid confirms the 30 September 2026 closing date and 1 October 2026 opening date, along with 180-day bid validity.

Scope of Work

The selected agency will be responsible for a broad range of training, employability enhancement, career guidance and placement-support activities.

The key objectives include improving aptitude, technical, communication, soft skills and interview readiness of pre-final and final-year students; conducting pre-placement training; facilitating placement drives; conducting mock tests and interviews; providing career counselling; and supporting the T&P Cell with placement records and analytics.

Major components include:

1. Training & Assessment

The agency is expected to provide:

1. Company-specific mock assessments, including the specified MAANG Bundle.
2. Learning journeys with integrated tests.
3. Assessments for disciplines including CSE, ETC, EE, ChE, AE, ME, MME and CE.
4. Student practice tests.
5. AI-based proctoring.
6. Dashboards and assessment analytics.
7. Live coding and web-based compiler facilities.
8. Up to five AI mock interviews per student.

2. Training & Placement Management System

The scope includes a digital T&P management system covering:

1. Student data management.
2. Placement cycle and job-profile management.
3. Faculty, staff and administration access.
4. Live dashboards and campus-drive analysis.
5. Calendar management.
6. Feedback forms and surveys.
7. Aptitude, reasoning, verbal and programming assessments.
8. Student profiling and automated resume generation.
9. Job and internship applications.
10. Practice tests and automated performance reports.
11. Placement-preparation and upskilling content.
12. Job posting and internship opportunities.
13. Eligibility management and recruitment-drive creation.
14. Application tracking.
15. Shortlisting and offer management.

3. Reporting & Coordination

The selected agency must:

1. Submit monthly progress reports to the Training & Placement Officer.
2. Report training hours, students trained, drives conducted and placement outcomes.
3. Designate a single point of contact (SPOC).
4. Maintain confidentiality of student and institutional information.

4. Technology, Implementation & Support

The licence is required to include:

1. Android and iOS mobile applications for students.
2. Cloud hosting, servers and technical infrastructure.
3. Initial system setup and launch.
4. Data migration and implementation support.
5. Training for users.
6. An implementation manager.
7. Year-long technical and operational support.
8. In-app chat and email support.
9. Virtual training for T&P staff.
10. Dedicated account management.
11. Maintenance and free product-roadmap updates.

The GeM specification additionally identifies the service as Professional Training Services – Online, with mock-test-based training under IT and Software and an Advanced Java and Spring sub-category.

Professional Qualification Criteria

The tender does not prescribe a particular academic degree or professional qualification for the bidding company itself. However, the RFP requires the agency to have a panel of qualified and experienced trainers/facilitators with relevant industry or academic backgrounds.

The technical proposal is also expected to provide:

1. Proposed methodology.
2. Training calendar.
3. Placement strategy.
4. Profiles of proposed trainers/team.
5. Qualifications and experience of the proposed team.
6. Technical presentation demonstrating understanding of the scope.

A technical presentation on the overall understanding of the scope is included in the technical evaluation.

Eligibility Criteria

According to the RFP/ATC, bidders must satisfy the following basic eligibility conditions:

1. Legal Registration: The agency must be a legally registered entity in India under the applicable Companies Act, Partnership Act, Society Registration Act or other applicable framework.
2. Business Experience: Minimum 3 years of experience in training and/or campus placement services.
3. Similar Assignments: At least two similar assignments successfully executed with reputed engineering colleges, technical institutions or universities during the specified period.
4. GST & PAN: Valid GST registration and PAN are required.
5. Non-Blacklisting: The bidder must not have been blacklisted or debarred by a Government organisation, educational institution or PSU as on the date of bid submission.
6. Qualified Trainers: The bidder should have qualified and experienced trainers/facilitators with appropriate industry or academic backgrounds.

The GeM bid separately states that bidders must have the required experience in providing similar services to Central/State Government organisations or PSUs and must upload supporting contracts/orders.

Experience Requirement

The GeM bid specifies three years of past experience for the same/similar service.

The bid further specifies that similar-service experience can be demonstrated through:

1. Three completed similar services costing at least 40% of estimated cost, or
2. Two completed similar services costing at least 50% of estimated cost, or
3. One completed similar service costing at least 80% of estimated cost.

Since the estimated value is ₹5 lakh, these thresholds correspond to approximately:

1. 3 assignments × ₹2 lakh, or
2. 2 assignments × ₹2.5 lakh, or
3. 1 assignment × ₹4 lakh.

Important: The separate RFP eligibility section also specifically requires at least two similar assignments with reputed engineering colleges/technical institutions/universities. Bidders should therefore examine the ATC and GeM qualification criteria together before submission.

Financial Eligibility Criteria

The GeM bid lists the minimum average annual turnover at ₹15 lakh for the last three years. The bid requires documentary evidence through certified audited balance sheets or a certificate from a Chartered Accountant/Cost Accountant.

However, the uploaded PMEC RFP/ATC states a higher minimum average annual turnover of ₹20 lakh for FY 2022-23, 2023-24 and 2024-25, certified by a Chartered Accountant.

Tender Expert Observation

This is a material discrepancy in the uploaded tender documents:

1. GeM Bid: ₹15 lakh minimum average annual turnover.
2. PMEC RFP/ATC: ₹20 lakh minimum average annual turnover.

For a public-facing article, the safest wording is to report both figures rather than silently choosing one. Prospective bidders should obtain clarification from the buyer/verify the final applicable ATC on GeM before submission.

Net Worth Requirement

No specific minimum net-worth requirement is stated in the uploaded RFP, ATC or GeM bid documents reviewed for this article.

Therefore, SkillCouncils.com should not publish a numerical net-worth figure unless it appears in a subsequent corrigendum or clarification.

Tender Fee, EMD and Performance Security

Tender Fee

Tender Fee: Nil / Not specified in the bid details.

The GeM bid does not specify a tender fee or bid participation fee. The GeM terms also state that asking for a tender fee/bid participation fee through buyer-added ATC is not permitted.

EMD

EMD: Not Required.

The GeM bid clearly records the EMD requirement as “No.”

EMD Exemption

EMD Exemption: Not Applicable, because no EMD is required under the published GeM bid.

EMD Mode

Not Applicable.

ePBG

The GeM bid also states that ePBG is not required.

Submission Guidelines

The GeM bid is a Two Packet Bid. The tender documents require bidders to keep technical and financial information appropriately separated.

For the original RFP format, the technical bid includes:

1. Company profile.
2. Registration certificates.
3. PAN.
4. GST certificate.
5. Relevant experience documents.
6. Client list.
7. Work orders/completion certificates.
8. Audited financial statements/CA turnover certificate.
9. Proposed methodology.
10. Training calendar.
11. Placement strategy.
12. Trainer/team profiles.
13. Non-blacklisting declaration.

The financial bid is to be submitted in the prescribed format with the total lump-sum cost for the one-year engagement.

The RFP also provides the PMEC submission address for paper tender documentation:

Training & Placement Officer
Parala Maharaja Engineering College
Sitalapalli, Berhampur, Ganjam, Odisha – 761003

However, the GeM bid is an online bid and specifically states that envelope posting is not required for the GeM tender.

Important Submission Point

No price element should be disclosed in the technical bid. The GeM GTC states that price elements are to be submitted in the financial bid; including price information in a technical bid can result in rejection as non-responsive.

Important Tender Dates

The GeM bid dated 9 September 2026 specifies the closing and opening schedule above.

Note on the RFP: The first page of the uploaded RFP carries a last-submission date of 9 September 2026, which does not align with the GeM bid schedule. Since the corresponding GeM bid clearly specifies 30 September 2026 at 8:00 PM, bidders should rely on the live GeM bid and any subsequent official corrigendum/clarification for the operative deadline.

Document Checklist for Bidders

Mandatory/Key Technical Documents

The RFP's technical-bid format specifically asks for agency details, registration number, PAN, GST, experience, similar assignments, turnover, authorised representative and EMD details if any.

The GeM portal additionally lists experience criteria, bidder turnover, certificates requested in ATC, OEM authorisation/annual turnover and additional documents in its document-requirement section. Where such documents are prompted on the live GeM bid, bidders should upload them in the prescribed portal fields.

Technical Evaluation & Selection

The tender uses a Quality-cum-Cost Based Selection (QCBS) methodology.

The GeM bid specifies:

1. Technical Weightage: 70%
2. Financial Weightage: 30%
3. Technical qualifying score: 30 marks
4. Financial bids are considered after technical qualification.

The RFP's evaluation framework considers factors such as:

1. Similar projects.
2. Average annual turnover.
3. Running/completed T&P-related contracts.
4. ISO/equivalent certification.
5. Business-operation experience.
6. Technical presentation and understanding of the scope.

Tender Expert Caution

A separate one-page qualification document among the uploaded files contains a different marks distribution from the 70-mark technical evaluation table in the ATC/RFP. This should be treated as a document inconsistency and verified against the final live GeM qualification matrix/corrigendum before bidders prepare their technical score submission.

Commercial & Contract Highlights

The estimated contract value is ₹5 lakh for the full one-year period. The RFP states that this amount includes GST and other applicable taxes, trainer honorarium, training material and incidental expenses.

The contract duration is 12 months from the date of issue of the Work Order, with possible extension subject to mutual written consent and satisfactory performance.

The RFP provides for payment in two stages:

1. 50% after six months of issuance of the Work Order.
2. Remaining 50% after completion of the contract and submission of the final report, subject to satisfactory performance certification.

The RFP also contains a liquidated-damages provision of 1% of the half-yearly payment per week of delay, subject to a maximum of 10% of the total contract value.

Tender Summary Table – SkillCouncils.com

Tender Expert Analysis

This tender is particularly relevant for training institutes, skill-development companies, employability platforms, training and placement agencies, career-development organisations and professional training service providers with experience in higher-education or government-sector engagements.

The commercial opportunity is modest in absolute value at ₹5 lakh, but the scope is comparatively broad. The selected agency is expected to combine student training, assessments, mock interviews, placement management, recruitment coordination, career counselling, analytics and technology-enabled T&P management within a one-year engagement.

From a bid-preparation perspective, bidders should pay particular attention to the following:

1. Turnover discrepancy

The GeM bid states ₹15 lakh, whereas the RFP/ATC states ₹20 lakh. This should be clarified before submission. As a conservative bid-readiness measure, an agency with at least ₹20 lakh average annual turnover would avoid the apparent conflict.

2. Experience documentation

Simply listing clients may not be sufficient. Bidders should keep work orders, contracts, completion certificates and performance certificates readily available.

3. Trainer capability

Because the scope includes advanced assessments, mock interviews, coding assessments, employability training and placement activities, bidders should submit strong trainer profiles demonstrating relevant academic and industry experience.

4. Technology capability

The scope is not limited to classroom training. It requires mobile applications, cloud infrastructure, dashboards, analytics, AI proctoring, live coding, automated resume generation and placement-management functionality. Agencies without a credible technology platform may therefore face difficulty demonstrating capability.

5. Technical proposal quality

The tender is QCBS-based, with technical evaluation carrying 70% weightage. A bidder should therefore avoid treating the financial quotation as the sole competitive factor. Methodology, past performance, trainer capability, technology solution and understanding of the T&P ecosystem should be clearly presented.

6. Pricing discipline

The RFP states that the total bid value must not exceed ₹5 lakh, with the financial proposal to be submitted in the prescribed format. Bids exceeding the estimated value are liable to rejection.

Important Dates

1. Tender/GeM Bid Date: 09 September 2026
2. Pre-Bid Meeting: Not specified
3. Last Date for Bid Submission: 30 September 2026
4. Bid Closing Time: 8:00 PM
5. Bid Opening: 01 October 2026
6. Bid Opening Time: 8:00 PM
7. Bid Validity: 180 days

Disclaimer: This tender summary has been prepared from the uploaded PMEC RFP, buyer-added ATC and GeM bid documents. Where differences exist between the documents, bidders should verify the latest information on the official GeM tender and obtain clarification from the procuring authority before submitting a bid. This article is intended for information purposes and should not be treated as a substitute for the original tender document.

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