Key Tender Details at a Glance

The source document specifically provides the pre-bid meeting details and submission deadline on its final page.

Financial & Eligibility Criteria

The following table is particularly important for agencies evaluating whether they can participate.

The qualification section states a preference for three years of relevant experience and at least two similar assignments involving multiple batches, locations or large participant groups.

Tender alert: SkillCouncils.com recommends that prospective bidders should not assume that turnover, net worth, EMD or tender fee requirements apply merely because these fields are customary in other tenders. No such numerical requirement appears in the supplied document.

Scope of Work

The scope is comprehensive and covers the complete lifecycle of the orientation and capacity-building programme.

1. Orientation Needs Assessment

The selected agency will consult Room to Read teams to understand:

1. Role expectations
2. Knowledge and skill requirements
3. Behavioural competencies
4. Common and role-specific learning needs
5. Field and supervisory requirements

The agency will develop a structured orientation plan with learning objectives, content sequence, duration, methodology and delivery approach.

2. Development of Training Modules

The agency must develop learning content and exercises focused on practical workplace requirements, including:

1. Facilitation
2. Communication
3. Stakeholder engagement
4. Teamwork
5. Problem solving
6. Field coordination
7. Supervision
8. Professional conduct
9. Mentoring and coaching

Content is expected to be contextualised to Room to Read's operating environment.

3. Orientation Package Development

The work includes development of:

1. Orientation package index
2. Learning objectives
3. Session sequence
4. Facilitator guides
5. Participant handbooks
6. Session plans
7. Practical exercises
8. Group activities
9. Field-based scenarios
10. Simulations
11. Job aids
12. Assessment tools

The agency will also pilot selected sessions and revise the materials based on feedback before finalisation.

4. Moodle Learning Architecture

Room to Read has access to Moodle, which may be used to host the learning programme.

The agency will be expected to:

1. Design the Moodle learning architecture
2. Define learner journeys
3. Structure digital modules
4. Create knowledge checks and assessments
5. Define completion requirements
6. Convert approved content into Moodle-ready modules
7. Test modules for functionality and usability
8. Pilot and revise modules
9. Provide editable/source versions to Room to Read

5. Training Delivery

The selected agency will plan and deliver the orientation programme through appropriate training methods, including:

1. In-person training
2. Field-based learning
3. Group work
4. Demonstrations
5. Role plays
6. Case studies
7. Simulations
8. Problem-solving exercises
9. Pre- and post-training assessments
10. Participant feedback

The agency must deploy suitably qualified facilitators and resource persons.

6. Training Logistics and Coordination

Responsibilities include:

1. Training schedule coordination
2. Facilitator coordination
3. Batch planning
4. Training material preparation
5. Participant communication
6. Attendance tracking
7. Assessment documentation
8. Feedback collection
9. Coordination with Room to Read focal persons
10. Resolution of operational issues

Room to Read will separately manage participant travel, accommodation and required training logistics such as venues based on the agency's logistics plan.

7. Learning Review and Refresher Training

The agency will review participant assessments, feedback and field-level inputs to identify learning gaps.

It will also develop and deliver refresher/reinforcement interventions and update supporting resources where required. A participant progress dashboard using a tool such as Excel or Power BI is also envisaged.

8. Final Handover

At the conclusion of the assignment, the agency will hand over editable orientation and digital learning resources, including:

1. Training materials
2. Facilitator materials
3. Participant resources
4. Session plans
5. Assessment tools
6. Reinforcement materials
7. Moodle content
8. Dashboards
9. Supporting resources
10. Final reports and recommendations

Target Participants

The programme is designed for field-facing and supervisory staff associated with the Jharkhand Foundational Literacy Programme.

The role emphasis includes programme orientation, technical skills, facilitation, communication, stakeholder engagement, supervision, coaching, people management and leadership, depending on the participant category.

Professional Qualification / Experience Criteria

The document uses the wording “should preferably”, so these points should be presented as preferred qualifications rather than incorrectly converting them into absolute mandatory eligibility conditions.

A prospective agency should preferably:

1. Have 3 years of relevant experience in orientation, training or capacity-building programmes, particularly in education, development or government-facing sectors.
2. Have completed at least two similar assignments.
3. Have experience in learning-needs assessment.
4. Demonstrate adult-learning design capabilities.
5. Have experience in content development and participatory training.
6. Have experience developing facilitator guides, participant materials, simulations, assessments and job aids.
7. Be capable of delivering training in Hindi.
8. Have an adequate pool of suitable facilitators for Jharkhand.
9. Submit details and CVs of the proposed core team and key facilitators.
10. Demonstrate experience in training effectiveness assessment.
11. Have project-management, quality-assurance, documentation, progress-tracking and reporting systems.
12. Provide details of at least two relevant past clients/assignments for reference.

Technical Evaluation Criteria

The technical proposal carries 100 marks.

Agencies obtaining 75 marks or more out of 100 in the technical round will be shortlisted for presentation.

The procurement follows a technical-first approach. Only agencies that meet the minimum technical qualification and successfully complete the technical evaluation/presentation stage will proceed to financial evaluation.

Selection Process

The document describes a four-round selection process:

Round 1 – Proposal Submission

Technical and financial proposals are submitted in separate emails. Agencies shortlisted from the technical round proceed further.

Round 2 – Sample Training Module

Shortlisted agencies may be asked to complete an assignment involving development of a sample training module.

Round 3 – Interaction

Shortlisted agencies will participate in an in-person or virtual interaction to assess suitability and fit.

Round 4 – Financial Evaluation

Financial proposals of technically qualified agencies will be opened for review and final selection.

Submission Guidelines

Interested agencies must submit two separate emails to:

procurement.india@roomtoread.org

Email 1

Subject:
TECHNICAL PROPOSAL – Orientation & capacity building

Email 2

Subject:
FINANCIAL PROPOSAL – Orientation & capacity building

The document specifically instructs agencies not to copy anyone from Room to Read on the proposal submission email.

Important Submission Conditions

• Agencies should thoroughly review the ToR before applying.
• Incomplete applications may be rejected.
• Deviations from the prescribed submission process may result in rejection.
• Late proposals will not be considered.
• Only shortlisted agencies will be contacted.
• Shortlisted agencies may be asked to participate in a face-to-face or online interaction/presentation.

Pre-Bid Meeting Details

Room to Read India has scheduled an online pre-bid meeting:

Date: 14 September 2026
Time: 3:00 PM to 4:00 PM IST
Platform: Zoom
Meeting ID: 915 1781 4040
Zoom Link: https://zoom.us/j/91517814040

These details are expressly provided on page 13 of the uploaded document.

Important Tender Dates

Note for publication: The document does not provide a tender publishing date or a specific technical/financial bid opening date. SkillCouncils.com should retain these as “Not specified in the tender document” rather than inserting estimated dates.

Tender Fee, EMD and Financial Requirements

One of the most important observations from the tender document is that it does not mention a tender fee, EMD amount, EMD payment mode, EMD exemption, minimum annual turnover, minimum net worth or estimated contract cost.

Therefore, the appropriate public-facing entry is:

The financial proposal is, however, required to include an itemised breakup covering professional fees, agency personnel travel and stay, development/printing of materials, out-of-pocket expenses and applicable taxes. Training logistics such as venue, participant travel/stay and refreshments will be managed separately by Room to Read.

Document Checklist for Applicants

The source document does not provide a single formal “document checklist.” Based on the stated proposal and qualification requirements, agencies should prepare the following checklist before submission.

Technical Proposal Checklist

• Technical proposal
• Understanding of the assignment
• Proposed approach and methodology
• Detailed work plan
• Orientation/training delivery approach
• Learning-needs assessment approach
• Content-development methodology
• Moodle/digital-learning approach
• Quality-assurance approach
• Assessment and training-effectiveness methodology
• Proposed implementation schedule
• Organisation profile
• Details of relevant organisational experience
• Details of at least two relevant assignments/clients
• Relevant training/capacity-building project credentials
• Proposed core team details
• CVs of Project Manager/key personnel/facilitators
• Details of proposed facilitators and their Hindi-language capability
• Relevant samples of facilitator guides, participant materials, simulations, assessments or job aids, where available

The requirement to provide relevant samples, proposed team CVs and details of at least two relevant past assignments is specifically stated in the qualification section.

Financial Proposal Checklist

1. Separate financial proposal email
2. Professional fees
3. Agency personnel travel and stay
4. Training/content development and printing costs, where applicable
5. Out-of-pocket expenses
6. Applicable taxes
7. Itemised financial breakup
8. Total commercial quote

The financial proposal must be inclusive of costs related to the agency's scope and provide the requested itemised breakup.

Submission Checklist

1. Technical and financial proposals prepared separately
2. Technical proposal sent in separate email
3. Financial proposal sent in separate email
4. Correct subject lines used
5. Submission sent to procurement.india@roomtoread.org
6. Submission made before 17 September 2026
7. No unauthorised recipients copied on the submission email
8. All ToR requirements reviewed before submission

Implementation Timeline

The assignment is planned across two orientation cycles.

The document notes that this calendar is indicative and that timelines may change depending on conclusion of the procurement process.

Indicative Training Volume

The 2027 training plan envisages multiple participant groups and batches. For example, Program Field Coordinators are expected to number 120+, with an approximate batch size of 30 and four batches, subject to final participant numbers. The 2027 programme includes in-person, field and refresher components.

For 2028, the indicative plan includes 100+ Program Field Coordinators, 20+ Program Associates, five District Leads and up to 10 participants in other roles, again subject to final requirements.

Payment Structure

The proposed payment milestones total 100% of the contract amount:

Payments are linked to satisfactory completion and approval of the relevant deliverables.

Tender Analysis for Prospective Bidders

From a tender-consultancy perspective, this opportunity is particularly relevant to training organisations, education-sector consultancies, capacity-building agencies, learning and development firms and organisations with experience working with field-based or government-facing teams.

The technical evaluation is weighted heavily toward the bidder's proposed methodology and organisational/team capability. The largest single component is the Proposed Approach and Work Plan at 35%, followed by organisational experience and proposed personnel at 25% each. Quality assurance and training effectiveness account for the remaining 15%.

Consequently, bidders should avoid submitting a generic training proposal. A strong response should clearly demonstrate:

• Understanding of field-level implementation challenges
• Role-based learning architecture
• Adult-learning methodology
• Practical and participatory training techniques
• Hindi-language delivery capability
• Strong facilitator deployment plan
• Moodle/digital-learning capability
• Assessment and competency-tracking framework
• Refresher and reinforcement strategy
• Quality-assurance mechanisms
• Relevant experience with large or geographically distributed participant groups

The document also gives Room to Read the option to conduct discussions or request presentations from offerors if required.

Tender Expert's Key Takeaways

1. No conventional EMD/tender fee requirement is stated

Unlike many government procurement notices, the supplied document does not specify an EMD or tender fee. Bidders should therefore avoid making payments based on assumptions and should rely on official procurement communication for any subsequent clarification.

2. Turnover and net-worth criteria are not specified

There is no stated minimum average annual turnover or net-worth threshold in the supplied 13-page document.

3. Relevant experience is important

The document prefers agencies with three years of relevant experience and at least two similar assignments.

4. Technical qualification is critical

A minimum score of 75/100 is required to progress to the presentation stage.

5. Technical and financial proposals must be separated

The proposal must be submitted through two separate emails, one technical and one financial.

6. Deadline is close

The stated proposal deadline is 17 September 2026, with the pre-bid meeting scheduled for 14 September 2026.

7. The assignment is substantial and multi-phase

The programme is designed around 250+ participants across two phases, with implementation extending into 2028.

Comprehensive training and capacity-building assignment

The selected agency will be responsible for a broad range of activities, beginning with consultation and learning-needs assessment and extending through training design, content development, digital learning, classroom and field-based orientation, assessment, refresher training and final handover.

The assignment includes development of facilitator guides, participant handbooks, session plans, practical exercises, simulations, job aids and assessment tools. The agency will also work with Room to Read to develop Moodle-based learning modules and a suitable digital learning architecture.

The training will use practical and participatory approaches such as case studies, simulations, role plays, demonstrations, group exercises and problem-solving activities.

Experience requirements for agencies

The document states that agencies should preferably have three years of relevant experience in designing and delivering orientation, training or capacity-building programmes, especially in education, development or government-facing sectors.

Agencies should also preferably have completed at least two similar assignments involving multiple batches, locations or large participant groups.

Experience in adult-learning design, learning-needs assessment, content development, training effectiveness assessment and participatory methodologies will be relevant to the assignment. Agencies are also expected to have an adequate pool of facilitators capable of delivering training in Hindi across Jharkhand.

Technical evaluation carries significant weight

Room to Read will first assess the technical proposals. The technical evaluation includes the proposed approach and work plan, organisational experience and capacity, proposed team and key personnel, and quality assurance/training effectiveness.

The technical criteria carry weightages of 35%, 25%, 25% and 15%, respectively. Agencies securing at least 75 marks out of 100 will be shortlisted for presentation.

Only technically qualified agencies that successfully complete the technical evaluation and presentation stage will move forward to financial evaluation.

Separate technical and financial submissions required

Interested agencies must submit their technical and financial proposals through two separate emails to procurement.india@roomtoread.org.

The technical proposal email should use the subject line:

TECHNICAL PROPOSAL – Orientation & capacity building

The financial proposal should use:

FINANCIAL PROPOSAL – Orientation & capacity building

Room to Read has cautioned applicants that incomplete applications or deviations from the prescribed process may result in rejection and that proposals received after the deadline will not be considered.

Pre-bid meeting on September 14

A pre-bid meeting has been scheduled for September 14, 2026, from 3:00 PM to 4:00 PM IST through Zoom. The meeting ID is 915 1781 4040.

The final date for receiving proposals is September 17, 2026.

Tender fee, EMD and turnover requirements not stated

Prospective bidders should note that the supplied Scope of Work does not state a tender fee, EMD amount, EMD payment mode, EMD exemption, minimum annual turnover, net-worth requirement or estimated contract cost.

The financial proposal is required to provide an itemised breakup of professional fees, agency personnel travel and stay, development/printing of materials, out-of-pocket expenses and applicable taxes.

Assignment extends into 2028

The indicative implementation calendar begins with inception and needs assessment in October 2026, followed by orientation design and material development through January 2027. The first orientation rollout is planned for February-March 2027, followed by field application, learning review and refresher training.

A second orientation cycle is planned for February-March 2028, with final review and handover scheduled for April 2028. The tender document clarifies that these timelines are indicative and may shift depending on the procurement process.

Opportunity for specialised training and education agencies

The assignment may be of interest to organisations specialising in education consulting, training and development, capacity building, adult learning, instructional design, digital learning, field workforce training and organisational development.

Given the technical evaluation structure, agencies intending to participate should focus on demonstrating relevant experience, a robust methodology, appropriately qualified personnel, quality-assurance systems and the ability to deliver consistent training across multiple cohorts.

Prospective bidders are advised to carefully review the complete Scope of Work and follow the prescribed submission procedure before submitting their proposals.

Contact for Tender Queries

Room to Read Contact:
Vivek Shrawat
Email: vivek.shrawat@roomtoread.org

Consultation & Advisory Support

For consultation and advisory services, please call or WhatsApp:
📞 9630030343

Email:
📧 support@skillcouncils.com