Tender Highlights at a Glance

The GeM bid document records the bid number, publication date, 120-day validity, two-year contract period, ₹5 lakh turnover field and seven-year experience field. The detailed BPCL BQC separately specifies ₹4.10 lakh as the minimum average annual financial turnover and positive net worth.

Important editorial note: There is a turnover figure discrepancy between the GeM bid summary (₹5 lakh) and the detailed BPCL BQC (₹4.10 lakh). For a public tender listing, it is advisable to display both and flag the detailed BQC as the tender-specific qualification provision rather than silently choosing one figure.

Scope of Work

The tender covers API certification training, examination and re-certification for BPCL Mumbai Refinery for 2026-28.

The principal objective is to train BPCL engineers on relevant American Petroleum Institute (API) standards and prepare them for online API examinations covering inspection-related disciplines including pressure vessels, pipelines, tanks, refractory and Risk-Based Inspection (RBI). The specified API standards include API 510, API 570, API 653, API 936, API 982 and API 580.

Major scope components

1. API 510 and API 570 classroom training
   • Classroom preparatory training.
   • Training may be conducted at the vendor's premises or BPCL premises.
   • Vendor may propose a training location anywhere in India.
2. CPD online training
   • API 510
   • API 570
   • API 653
   • API 580
3. API examination arrangements
   • The agency must arrange formalities associated with the online examinations conducted by the American Petroleum Institute, USA.
   • Examination fees are to be paid to API in US dollars and subsequently charged to BPCL in Indian rupees at the applicable conversion rate, together with applicable bank transaction charges.
4. Training deliverables
   • Six-day classroom preparatory training for API 510 and API 570.
   • 24 hours of CPD online training for API 510, API 570 and API 653.
   • Eight hours of CPD online training for API 580.
   • CPD training certificates.
   • Training material in hard and soft copy.
   • Evaluation question papers and master solution copies.
   • Training certificates for candidates undertaking new certification and re-certification.

New certifications and re-certifications

New Certification:

• API 510
• API 570
• API 982

Re-certification:

• API 510
• API 570
• API 653
• API 580

Vendor and BPCL responsibilities

BPCL's scope includes local/outstation conveyance, transport, lodging and boarding for trainees and laptops for mock-up tests.

The vendor is responsible for training materials, trainer travel/accommodation and other requirements necessary for successful classroom and online training. If training is conducted at the vendor's centre, the vendor must provide classroom facilities and related equipment and lunch for trainees. Where training is conducted at BPCL Mumbai Refinery, BPCL provides the classroom equipment and lunch facilities specified in the scope.

Pre-Qualification / Professional Qualification Criteria

Technical Experience

The bidder must have successfully executed/completed similar services within the last seven years from the original tender due date for Central Government/State Government organisations, PSUs or public listed companies.

The bidder must satisfy one of the following experience combinations:

The values are basic values excluding taxes. Documentary evidence such as purchase/work orders and successful completion evidence, together with client details, must be submitted. The definition of similar service is completion of a Certification Training Program on American Petroleum Institute (API) Standards.

For contracts having a duration of less than one year, the executed basic value is treated as the annualized basic value.

Financial Qualification Criteria

Minimum Average Annual Turnover

The detailed BPCL BQC requires a minimum average annual financial turnover of ₹4.10 lakh during the last three financial years ending 31 March of the previous financial year.

The bidder must provide certified audited balance sheets or a Chartered Accountant/Cost Accountant certificate confirming turnover. For entities incorporated for less than three years, completed financial years after incorporation are considered.

Net Worth

The net worth of the bidder/OEM must be positive as per the latest audited financial statement.

Financial documents

The BQC specifically calls for audited financial statements for FY 2023-24, FY 2024-25 and FY 2025-26, including audited Profit & Loss Account, Balance Sheet/Statement of Assets & Liabilities and related financial records.

Other Eligibility Conditions

The tender includes several additional eligibility requirements:

• Joint Venture/Consortium offers are not acceptable.
• Company registration certificate, partnership deed or applicable constitution documents must be submitted.
• Valid GST registration is required.
• PAN must be submitted.
• Relevant purchase orders/contracts and client certification for completed work must be provided.
• The bidder must submit a declaration confirming that it is not currently under BPCL/MOPNG Holiday Listing.
• The bidder must not be under liquidation or similar proceedings.
• BPCL reserves the right to assess bidder capability and capacity.
• BPCL may verify completed qualifying jobs and seek feedback from end users.
• Authenticity of submitted documents may be independently verified.
• Self-certified BQC and MSE documents are required at bid submission.

TPIA Verification Requirement

TPIA verification is an important feature of this tender.

At the bidding stage, bidders are required to submit the prescribed undertaking and self-certified copies of relevant BQC documents. The successful bidder must subsequently provide TPIA-verified documents within five days of notification from BPCL.

Failure to provide the required TPIA-verified documentation within the stipulated period can result in action under BPCL guidelines, including possible Holiday Listing consequences. The cost of third-party verification is to be borne by the bidder.

A previously approved TPIA-verified document may be reused where it meets the present qualification requirements and the underlying information has not changed.

EMD, Tender Fee and Performance Security

EMD

The tender's RFQ clearly states:

EMD: Not Applicable.

Therefore, bidders are not required to submit an EMD for this particular tender.

The tender nevertheless contains provisions explaining EMD exemption for eligible MSE service providers holding valid Udyam Registration and qualifying Startup entities.

Tender Fee

No tender fee amount is specified in the supplied tender documents. In addition, the applicable GeM framework states that asking bidders for a Tender Fee/Bid Participation Fee through ATC is not permitted. Accordingly, this listing should state:

Tender Fee: Not specified / No tender fee indicated in the tender documents.

Performance Security / PBG

A 5% performance/security requirement is specified, subject to the conditions in the tender. The detailed payment/security document states that PBG is applicable where the total contract value including taxes exceeds ₹10 lakh, with security generally structured around 5% of contract value.

Submission Guidelines

The bid is to be submitted online through the GeM portal. The tender uses a Two-Part/Two-Packet Bid, comprising the techno-commercial bid and price bid.

Important submission instructions

1. Register and maintain an active seller/service-provider profile on GeM.
2. Review the complete GeM bid, BPCL BQC, scope of work, payment terms and ATC before submission.
3. Upload all required technical, financial and statutory documents.
4. Submit the prescribed TPIA undertaking with the bid.
5. Submit the price through the GeM price-bid mechanism.
6. The financial document/price breakup spreadsheet must also be completed as required.
7. Quoted rates should be inclusive of applicable taxes as required by the tender/GeM.
8. The GeM quoted total price will prevail in case of mismatch between the GeM price and BOQ breakup.
9. Do not submit new qualification work orders after bid submission; only permitted historical shortfall documentation may be sought.
10. Any CA certificate/report submitted should contain the mandatory UDIN where applicable.

Bid validity

The GeM bid provides a 120-day offer validity from the bid closing date.

Important Tender Dates

The GeM bid document expressly records 28 September 2026 at 14:00 as the bid end time and 29 September 2026 at 14:00 as the opening time.

The RFQ also records the quotation due date as 28 September 2026 and the RFQ date as 07 September 2026.

Pre-Bid Meeting: I did not find a specified pre-bid meeting date, time or venue in the supplied tender documents. It should therefore not be published as a confirmed event unless subsequently added through a GeM corrigendum.

Key Tender Requirement Table

The GeM bid confirms ₹5 lakh as its displayed three-year turnover parameter, seven years of experience, no MSE or Startup relaxation, and the GeM bid number/date. The detailed BPCL BQC, however, states ₹4.10 lakh turnover and positive net worth.

Estimated Cost

Estimated Tender Cost: Not disclosed/available as a reliable figure in the supplied documents.

The GeM Availability Report contains the field “Estimated Value of Procurement: ₹ x.x”, which is a placeholder rather than a usable monetary estimate.

The supplied Excel price schedule also contains blank unit-rate and total-cost fields, meaning an estimated contract value cannot responsibly be calculated from the provided BOQ without inventing rates.

For SkillCouncils.com, the recommended wording is:

Estimated Cost: Not disclosed in the available tender documents. Bidders should refer to the GeM bid and official tender documents for the applicable commercial requirements.

Document Checklist for Bidders

The tender's bidder checklist requires the following documents/forms to be uploaded or completed as applicable:

1. Proof of EMD submission/exemption – Not applicable for this bid because EMD is not required
2. Technical Bid Qualification Criteria documents
3. Financial Bid Qualification Criteria documents
4. Signed copy of GCC/GPC/SPC
5. GCC/GPC Acknowledgement Form
6. Signed copy of Scope of Work
7. Organizational Details Form
8. Annexure 1 to 3 – Verification of BQC Documents / Undertakings
9. Technical Deviation Format
10. Commercial Deviation Format
11. Declaration of Compliance to Bid Requirements
12. Tender Acknowledgement Form
13. CA Certificate & Udyam Registration Certificate – where applicable for MSE bidder
14. Declaration of Holiday Listing Status
15. Declaration/Undertaking for Purchase Preference under PPP-MII
16. Signed copy of DMI&SP Policy
17. Undertaking regarding Contract Labour Engagement – Age Limit
18. Land Border Undertaking Format
19. Integrity Pact
20. Safety Competency Form

This checklist is reproduced from the bidder document checklist supplied with the tender documents.

Tender Analysis: Key Risks for Bidders

1. Turnover discrepancy

The GeM summary says ₹5 lakh, whereas the detailed BQC says ₹4.10 lakh. Bidders should review the live GeM bid and applicable ATC/corrigendum before submission.

2. Experience must be genuinely relevant

The tender does not merely require generic training experience. The specified similar service is Certification Training Program on American Petroleum Institute (API) Standards.

3. TPIA compliance is critical

The successful bidder has only five days after notification to provide the required TPIA-verified documents.

4. Incomplete documentation can result in rejection

BPCL reserves the right to reject bids where required documents are missing, ambiguous or incomplete.

5. Price submission requires care

The tender provides for total-value-wise evaluation and states that the price quoted on GeM, including applicable GST, will prevail in case of a mismatch with the BOQ breakup.

For consultation and advisory, please call and WhatsApp: 9630030343 | Email: support@skillcouncils.com