Tender at a Glance

The tender advertisement specifically states that the detailed tender notification can be viewed/downloaded free of cost from https://hptenders.gov.in.

Scope of Work

The principal scope involves providing catering and related support services for 12-day residential training programmes at the HPSEBL Skill Development Centre, Solan.

According to the item-wise BOQ, the major components include:

1. Food and Catering Services

The contractor is required to provide and serve:

1. Breakfast with snacks
2. Lunch
3. Dinner
4. Morning tea with snacks
5. Evening tea with snacks
6. Meals and beverages as per the prescribed menu and directions of the Engineer-in-Charge.

For the trainee component, the BOQ provides for 4,800 one-day packages, based on 40 trainees × 10 batches × 12 days. It also provides for faculty meals/tea packages.

2. Training Course Books

The scope includes providing, designing, typing and editing a set of REC specification reference course books in Hindi, containing approximately 450 pages, including coloured front and back pages.

3. Certificates

The contractor is required to print and supply digital printed multi-coloured certificates with trainee names and other details.

4. Group Photographs

The BOQ includes provision of group photographs of specified size, with the required logo, names and details.

5. Tool Kits

The BOQ includes supply of ISI-marked Pye/Taparia-type tool kits, including insulated cutting plier, nose plier, screwdriver set and test pen, along with a tool bag.

6. Drinking Water

The scope includes supply of extra water for the residential training through 2,000-litre tankers, as specified in the BOQ.

7. Laundry Services

The work also covers washing/dry cleaning and pressing of linen items, including:

1. Bedsheets
2. Quilt covers
3. Pillow covers
4. Bathing towels
5. Hand towels
6. Curtains
7. Blankets

8. Stationery

The BOQ includes stationery items for trainees, such as:

1. A4-size notebooks
2. Ball pens
3. A4-size paper
4. Printer toner cartridge refilling
5. Whiteboard markers
6. Document folders
7. Office file covers

The item-wise BOQ records a total before GST of ₹28,42,550, GST at 18% of ₹5,11,659, and a grand total of ₹33,54,209.

Professional / Pre-Qualification Criteria

Prospective bidders should carefully distinguish between the general commercial qualification requirements and the additional conditions introduced through the Additional Terms & Conditions (ATC).

Catering Registration / Enlistment

The tender terms require the contractor to provide proof of enlistment as a caterer with competent authorities and a certificate from the Health Department of Himachal Pradesh Government for quality food, wherever applicable.

Food Safety Qualification

The ATC further requires the contractor to possess a valid FSSAI Licence/Registration, as applicable, and comply with applicable food safety and hygiene requirements.

Catering Experience

The ATC specifies a minimum of 5 years' experience in catering/food services, preferably with a Government Department, PSU, reputed institution, catering agency, restaurant or food chain. Relevant work orders, completion certificates and experience certificates are to be submitted.

Important: The general commercial section of the Terms & Conditions also contains an alternative experience/turnover route, including experience in similar work with Government/Semi-Government agencies. Because the ATC separately states five years' experience, bidders should treat the ATC as an important additional qualification condition and verify the final tender conditions on the portal before submission.

Eligibility Criteria

The tender is aimed at experienced/reputed bidders capable of undertaking catering and associated training-support services.

The tender notice refers to participation by experienced/reputed bidders, joint venture firms and a Co-operative Society of retired employees of HPSEB Ltd., subject to the prescribed tender requirements.

Key eligibility-related requirements include:

1. Appropriate caterer enlistment/registration with competent authorities.
2. Applicable FSSAI Licence/Registration.
3. Required experience in catering/food services.
4. Relevant work orders/completion and experience certificates.
5. Evidence of financial soundness.
6. Compliance with the tender's EMD requirements.
7. Submission of the prescribed online bid and BOQ.
8. Acceptance of the e-Reverse Auction procedure, where applicable.
9. Submission of the prescribed Reverse Auction Undertaking by technically qualified bidders.

Financial Criteria

The tender contains specific financial qualification requirements.

Average Annual Turnover

The commercial pre-qualification provision requires the bidder to have an average annual turnover of ₹40.00 lakh in the same nature of work, calculated for the past two years out of the last five years.

Alternative Experience-Based Route

The same provision states an alternative route under which the bidder should have experience of at least one similar nature work/job having turnover of ₹30.00 lakh, along with three years' experience in catering work with a Semi-Government/Government agency.

Liquid Assets / Financial Resources

The bidder is required to have credit facilities extended by a nationalized or State Co-operative Bank equivalent to 25% of the estimated cost of the NIT, supported by documentary evidence from the scheduled bank.

On the estimated tender value of ₹33,54,209, 25% works out to approximately ₹8,38,552.25.

Net Worth

No specific minimum net-worth figure is stated in the supplied tender documents. Therefore, SkillCouncils.com should not publish a numerical net-worth requirement unless it is subsequently confirmed from the official tender portal/addendum.

Tender Fee and EMD

Tender Fee

The tender notice specifies the cost of tender documents as ₹1,180, inclusive of 18% GST.

Earnest Money Deposit

The EMD is specified at 1% of the tendered amount, and the tender notice states the EMD as ₹33,542.

The Terms & Conditions expressly state that the EMD is to be submitted through online mode, with proof of EMD uploaded in the e-tender. Bids without the prescribed EMD are liable to be rejected.

EMD Exemption

No EMD exemption is stated in the supplied tender documents. The published terms instead state that the bid must be accompanied by the prescribed EMD.

Key Tender Dates

The publication letter dated 05 September 2026 instructed publication of the tender advertisement preferably on 07 September 2026.

Editorial note: A Pre-Bid Meeting date is not visible in the supplied tender notice, Terms & Conditions, BOQ, ATC or Reverse Auction documents. It should therefore be shown as “Not specified in the available tender documents”, rather than assuming that no pre-bid meeting will be held.

Submission Guidelines

This is an e-Tender Mode Only procurement. The bid is to be submitted online in accordance with the prescribed procedure.

Important submission instructions include:

1. Register/login on the designated e-tendering portal.
2. Pay the prescribed tender document cost.
3. Submit the required EMD through online mode.
4. Upload proof of EMD with the e-tender.
5. Upload all required technical, eligibility and supporting documents.
6. Complete the prescribed BOQ.
7. Do not modify or replace the BOQ template.
8. The BOQ specifically states that bidders are allowed to enter the bidder name and relevant values only; modification/replacement may lead to rejection.
9. Submit the complete bid before 4:00 PM on 16 September 2026.
10. Late bids are not accepted under the stated conditions.
11. The bidder should ensure that all uploaded documents are legible and valid.

The Terms & Conditions also caution that HPSEBL will not accept bids after the prescribed date and time and does not take responsibility for delay/failure attributable to network problems.

e-Reverse Auction Requirement

An important feature of this procurement is the e-Reverse Auction (e-RA) mechanism.

The Reverse Auction Guidelines state that only technically qualified vendors who submit the prescribed undertaking can participate in the e-Reverse Auction.

Key points include:

1. Bidders must accept the e-Reverse Auction rules.
2. A prescribed Annexure-A1 Undertaking is required.
3. Bidders receive unique login IDs and passwords.
4. Bidding is conducted online.
5. The auction generally operates with a one-hour bidding period.
6. If a lowest bid is received within the final 10 minutes, the auction may automatically extend by another 10 minutes.
7. The process can therefore continue through successive extensions under the prescribed mechanism.
8. Bids once placed through the assigned login credentials are binding.
9. The bidder must honour bids placed during the auction; failure can have consequences relating to the EMD and future tender participation.

The prescribed undertaking confirms acceptance of the NIT, e-Reverse Auction rules and the obligation to honour bids placed during the auction.

Document Checklist for Bidders

The following checklist can be used by prospective bidders while preparing the bid. The exact document list on the live e-tender portal should be checked before final submission.

Mandatory / Key Documents

1. Completed online tender application/bid
2. Tender fee/payment proof, as applicable
3. EMD of ₹33,542 through online mode
4. EMD transaction/proof uploaded with e-tender
5. Bidder/firm/company registration documents
6. Proof of caterer enlistment/registration with competent authority
7. FSSAI Licence/Registration, as applicable
8. Himachal Pradesh Health Department certificate for quality food, as required
9. Relevant catering/food-service experience certificates
10. Relevant work orders
11. Completion certificates/performance certificates
12. Documents establishing required catering experience
13. Financial/turnover supporting documents
14. Evidence supporting financial soundness
15. Scheduled Bank certificate/documentary evidence regarding credit facilities/liquid resources
16. Declaration on appropriate Non-Judicial Stamp Paper regarding experience, infrastructure and staffing
17. Required affidavit/declaration concerning food quality/food poisoning responsibility
18. Annexure-A1 e-Reverse Auction Undertaking, duly signed and stamped
19. Properly completed BOQ in the prescribed format
20. Other declarations/undertakings prescribed in the NIT and tender annexures
21. Digital signature/authorized signatory credentials required for online submission

The Reverse Auction Undertaking specifically requires the authorized signatory's signature and company seal.

Important Operational Requirements

The tender places considerable emphasis on food quality, hygiene and service standards.

The ATC requires fresh, hygienic and wholesome food according to the prescribed 12-day training menu and quantities. It also requires appropriate food-handling and hygiene practices.

Other notable requirements include:

1. Red Label tea or equivalent.
2. Amul or equivalent milk.
3. Reputed-brand or equivalent packaged drinking water.
4. Rice of prescribed quality.
5. Specified quality atta and fresh vegetables.
6. Clean and hygienic crockery, including cups, saucers, plates, bowls and spoons.
7. Daily inspection of cooked food, raw materials, drinking water, quality and hygiene by an HPSEBL-nominated officer.
8. Replacement of rejected/substandard food or materials at the contractor's own cost.
9. Responsibility for maintaining kitchen, cooking, storage and serving hygiene.
10. Contractor responsibility for damage to the training-centre infrastructure caused during catering operations.
11. Additional water required for cooking, food preparation and washing/cleaning utensils is to be arranged by the contractor without separate payment.

Tender Analysis: Quick Qualification Matrix

Important Disclaimer for Website Publication

This tender summary has been prepared from the tender documents supplied for review. Where a particular requirement is not stated in those documents—such as a Pre-Bid Meeting date or a specific net-worth threshold—it has been identified as “Not specified” rather than inferred. Bidders should verify the latest NIT, corrigenda/addenda and live tender information on the official HP Government e-tender portal before submission.

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