WAPCOS SAP Tender 2026 – Key Details at a Glance

The GeM bid document records bid number GEM/2026/B/8035604, dated 14 September 2026, with the bid closing on 28 September 2026 at 19:00 and opening on 29 September 2026 at 19:00.

Important date note: The RFP itself states that the tender invitation date, pre-bid meeting and opening/submission milestones are to be taken as per the GeM Portal. Therefore, bidders should verify the live GeM listing and any subsequent corrigendum before submission.

Scope of Work

The assignment is designed as a comprehensive, end-to-end SAP transformation project for WAPCOS and NPCC. The selected implementation partner is responsible for the complete turnkey scope, including modules, licences, customisation, data migration, integration, testing, training and support.

Major components include:

1. SAP Project Management / Projects

The proposed solution is required to support consultancy, DPR, PMC, construction and EPC-support projects, including:

1. Project coding and WBS structures
2. Project budgeting and cost control
3. Project billing milestones
4. EOT and bank guarantee expiry alerts
5. Project delay alerts
6. Integration with Finance, SCM, Legal and Billing
7. Integration with MS Project / Primavera
8. Project performance and status reporting

2. Supply Chain Management & Procurement

The procurement component covers:

1. Tender engineering
2. Procurement planning
3. Vendor registration and evaluation
4. NIT/tender reference linkage
5. BG and security-deposit tracking
6. Material and service procurement
7. Purchase/work requisitions and orders
8. Asset capitalization
9. Vendor performance monitoring
10. Procurement integration with Finance and GST

The RFP specifically envisages a project-linked and digitally controlled procurement framework rather than a standalone procurement function.

3. Finance & Accounting

The SAP solution is expected to provide:

1. IND-AS-compliant accounting
2. GST and Income Tax compliance
3. General Ledger
4. Accounts Payable and Receivable
5. Project-wise and location-wise accounting
6. Fixed asset accounting
7. Multi-currency accounting
8. Cash flow management
9. Billing and revenue management
10. Treasury and payments
11. GST/TDS controls
12. Consolidation and group reporting
13. Audit trail and edit logs

The system is also expected to provide real-time financial reporting, including Trial Balance, P&L, Balance Sheet and Cash Flow statements.

4. HR & Administration

The scope includes employee master management, payroll-related processes, recruitment, internal movements, employee self-service, training and capacity building, project-wise manpower cost booking and other HR/administrative functions.

5. Business Development / CRM

The system is expected to support:

1. EOI and RFP/tender preparation
2. Bid preparation and approvals
3. EOI/bidding tracking
4. EMD tracking
5. Bid-result analysis
6. Business pipeline analysis
7. New-business analysis
8. Win/loss analytics

6. Document Management & E-Office

The solution will cover document management for agreements and drawings, workflow-based approvals and integration with e-Office.

7. Analytics, MIS, Dashboards & AI Assistance

A major element of the tender is management analytics and AI-enabled reporting, including:

1. Real-time dashboards
2. CMD/Board-level MIS
3. Project S-curves
4. Cash flow and receivables
5. Debtor ageing
6. Financial forecasting
7. Legal exposure summaries
8. State/sector performance
9. New-business analytics
10. HR dashboards
11. Vigilance-related information
12. AI dashboard and AI assistance for reports

These requirements are expressly identified in the RFP's broad scope.

Data Migration, Integration, Training & Support

The implementation partner is required to undertake data collection and migration, acceptance testing and change-management activities. The RFP also requires bilingual English/Hindi reports where required and integration through a single sign-on.

Training responsibilities include preparation of a detailed training strategy, training schedules and course material, along with functional, technical and end-user training. Product overview training is also required for management, core team members and domain experts.

The support component includes handholding and Annual Technical Support (ATS), including upgrades, patches, bug fixes, performance monitoring, statutory changes, additional user training and transition/knowledge transfer to WAPCOS and NPCC teams.

Professional Qualification Criteria

The tender is targeted at experienced SAP system integrators. The NIT specifically describes eligible participants as experienced SAP System Integrators who are SAP Platinum Partners and Tier-1 System Integrators with CMMI Level V Certification.

Key professional/technical requirements include:

1. Indian-registered eligible business entity.
2. SAP implementation/system integration capability.
3. SAP Platinum Partner status as specified in the NIT.
4. Tier-1 System Integrator status as specified in the NIT.
5. CMMI Level V Certification.
6. Minimum 7 years' experience in relevant consulting services for Central/State Government organisations, undertakings and large corporates.
7. Demonstrated experience in relevant SAP assignments.
8. Appropriate experienced technical personnel and SAP specialists.
9. No JV/Consortium participation.

The RFP also defines "similar work" around SAP assignments involving design, development, implementation, maintenance and training of SAP S/4HANA/SAP Ariba Cloud Private solutions, including configuration, integration, migration, testing, Go-Live, post-Go-Live support and applicable IND-AS/GST compliance.

Eligibility Criteria

The tender specifies that the bidder should be an Indian registered company/entity, including eligible proprietorship, LLP, partnership, private/public limited company, corporation or large corporate. Joint Ventures are not accepted.

The bidder must also not have been blacklisted by any Central/State Government organisation or PSU during the preceding three years.

Minimum Experience

The GeM bid specifies 7 years of past experience for the same/similar service, with similar-service experience marked as required.

The RFP further requires successful completion of similar services during the last seven years under one of the following combinations:

1. Three similar completed services costing at least 40% of estimated cost each, or
2. Two similar completed services costing at least 50% of estimated cost each, or
3. One similar completed service costing at least 80% of estimated cost.

With an estimated value of ₹19.50 crore, these thresholds correspond approximately to:

The underlying RFP specifies the percentage thresholds and requires work orders/LOIs/agreements and client completion certificates as supporting evidence.

Financial Eligibility Criteria

The GeM bid records minimum average annual turnover of ₹19.50 crore (₹1,950 lakh) and 7 years of required past experience. It also states that MSE and Startup relaxation for experience and turnover is No.

The RFP requires average annual turnover of at least ₹19.5 crore for the three years ending March 2025, supported by CA/statutory-auditor certification and UDIN. It additionally requires positive net worth during the last three years and audited financial statements.

Important: The RFP does not specify a separate minimum rupee amount for net worth. It requires the bidder's net worth to be positive.

Tender Fee, EMD and Performance Security

Tender Fee

Tender Document / Processing Fee: NA.

EMD

The required EMD is ₹39 lakh.

The RFP permits the EMD through:

1. Account Payee Demand Draft
2. Fixed Deposit Receipt
3. Bank Guarantee
4. Acceptable online payment

The original EMD, where applicable, is required to be submitted in a sealed envelope before the last date of technical bid submission. The RFP also records an EMD exemption provision as per the GeM Portal.

EMD Exemption

Yes – subject to applicable GeM rules and submission of valid supporting documentation.

The GeM bid specifically states that a bidder seeking EMD exemption must submit valid supporting documents for the relevant category.

Performance Bank Guarantee

The RFP specifies ₹58.5 lakh, equivalent to 3% of the total awarded contract value.

Consolidated Tender Requirement Table

The technical evaluation carries 100 marks, and only bidders achieving at least 75 marks proceed to financial-bid opening.

Technical Evaluation & Selection

The tender follows a two-stage evaluation approach. First, bidders must satisfy the mandatory technical and financial eligibility requirements. Bids that are incomplete, non-responsive, unsupported by required documentation or inconsistent with the tender conditions may be rejected.

The subsequent performance evaluation includes:

1. Relevant consulting experience
2. Average annual turnover
3. Experience in SAP assignments
4. Proposed technical team/CVs
5. Presentation on understanding of assignment
6. Approach and methodology
7. Work plan and resource deployment

The RFP allocates 100 marks in total and requires a minimum 75 marks for financial-bid consideration.

The financial selection is based on Least Cost Selection (LCS) among technically qualified bidders.

Document Checklist for Bidders

The following checklist is compiled from the RFP's General Conditions, technical/financial eligibility requirements and evaluation provisions.

A. Legal & Registration Documents

1. Certificate of Incorporation / Registration
2. Relevant registration documents applicable to the bidder's legal structure
3. Address proof
4. PAN Card
5. GST Registration Certificate
6. GST undertaking, where applicable
7. Proof of SAP Platinum Partner status, as applicable
8. Evidence of Tier-1 System Integrator status, as applicable
9. CMMI Level V Certification
10. GeM registration/eligibility documentation as applicable

B. Mandatory Forms

1. Annex-A – Letter of Transmittal
2. Annex-B – Declaration by Bidder
3. FORM-C – Structure & Organisation
4. FORM-D – Undertaking Regarding Blacklisting / Non-Debarment
5. FORM-E – No Deviation Certificate
6. FORM-F – Integrity Pact
7. FORM-G – Litigation History, Liquidated Damages & Disqualification
8. FORM-H – Technical Personnel Proposed with Bio-Data
9. FORM-I – Approach, Methodology & Work Plan
10. FORM-J – Undertaking under Rule 144(xi), GFR 2017
11. FORM-K – Correspondence Details of Issuing Authority

The RFP's document table specifically identifies the above forms and supporting documents, including notarisation requirements for Form G.

C. Financial Documents

1. Average Annual Turnover certificate for last three financial years
2. CA/Statutory Auditor certification
3. UDIN details
4. UDIN verification report as required
5. Balance Sheets for the last three financial years
6. Profit & Loss Statements
7. Positive net worth certificate
8. Proof of profitability/PAT as required
9. Supporting financial information in FORM-A

D. Experience Documents

1. FORM-B – Statement of Experience of Similar Works
2. Work Order / LOI / Agreement for each claimed project
3. Client-issued Completion Certificate
4. Evidence establishing project value
5. Evidence demonstrating that the work qualifies as "similar work"
6. Completion certificates for relevant SAP assignments
7. Supporting documents for Government/PSU/large corporate experience

E. Technical Proposal

1. Proposed organisation structure
2. CVs/Bio-data of proposed technical personnel
3. Team Leader/SAP Project Manager profile
4. SAP FI/CO Consultant profile
5. SAP PS/Project Consultant profile
6. SAP MM/SCM Consultant profile
7. SAP Technical/ABAP/Integration/Basis Consultant profile
8. SAP HCM/CRM/Business Process Consultant profile
9. SAP Data Migration/Analytics/MIS/Change Management Consultant profile
10. Technical approach and methodology
11. Project implementation plan
12. Resource deployment plan
13. Risk mitigation strategy
14. Training approach
15. Data migration/integration approach
16. Proposed SAP implementation methodology

F. EMD & Bid Submission

1. ₹39 lakh EMD or valid exemption documentation
2. EMD instrument/payment proof as applicable
3. Original EMD instrument submitted in the prescribed manner, where applicable
4. Technical bid uploaded on GeM
5. Financial bid uploaded on GeM
6. Price breakup in the prescribed financial format
7. Signed and stamped bid documents
8. Integrity Pact
9. No Deviation Certificate

The RFP's financial bid format separately identifies software licences/template, implementation and maintenance components and requires financial pricing information in the prescribed format.

Submission Guidelines

Bidders should submit the tender online through the GeM Portal only. The RFP expressly states that no other mode of bid submission will be accepted.

Key submission instructions

1. Register and ensure eligibility on the GeM platform.
2. Download and carefully review the complete RFP, GeM bid, ATC/STC/SLA and applicable GTC.
3. Complete all mandatory forms.
4. Upload legal, financial, experience and technical supporting documents.
5. Ensure turnover and net-worth certificates contain the required UDIN.
6. Submit EMD or applicable GeM exemption documents.
7. Submit the technical and financial bids within the GeM deadline.
8. Ensure that all mandatory documents are uploaded and properly indexed.
9. Monitor GeM for corrigenda/addenda until bid submission.
10. Avoid deviations from the tender conditions.

WAPCOS advises bidders to regularly check the specified websites for amendments, corrigenda and addenda, which may become part of the tender before submission.

Important Tender Dates

The GeM document confirms the 28 September 2026 closing date and 29 September 2026 opening date, while the RFP leaves the pre-bid meeting and detailed portal milestones to GeM.

Important Points for Prospective Bidders

The RFP contains several important compliance provisions:

1. JV/Consortium participation is not permitted.
2. Bids with deviations/reservations contrary to the tender instructions may be treated as non-responsive.
3. False or misleading representations can result in rejection.
4. Incomplete bids or bids without supporting documents may be rejected.
5. Bidders should not submit multiple applications in violation of the tender provisions.
6. WAPCOS reserves the right to accept or reject bids in accordance with the tender conditions.
7. Signing/acceptance of the Integrity Agreement is an important condition of participation.

Tender Expert's Assessment

From a tender-compliance perspective, this is a high-value, highly specialised ERP/SAP implementation opportunity rather than a conventional IT services tender.

The most significant qualification barriers are:

1. ₹19.50 crore minimum average annual turnover
2. Seven years of relevant experience
3. SAP Platinum Partner / Tier-1 System Integrator / CMMI Level V positioning
4. Demonstrated SAP implementation experience
5. Substantial comparable-project experience
6. Positive net worth
7. Strong proposed SAP technical team
8. Minimum 75/100 technical evaluation score
9. ₹39 lakh EMD unless valid GeM exemption applies
10. Online GeM submission within the prescribed deadline

The tender is therefore likely to be most relevant to established SAP implementation partners, enterprise technology companies and large system integrators with demonstrated Government, PSU or large-corporate SAP transformation experience.

Conclusion

WAPCOS Limited's ₹19.50 crore SAP S/4HANA, SAP Ariba/SuccessFactors Cloud Private Solution tender represents a significant Government-sector ERP and digital-transformation opportunity. The project covers end-to-end procurement, design, development, implementation, migration, integration, training, handholding and technical support for WAPCOS and NPCC.

Interested bidders should pay particular attention to the ₹19.50 crore turnover requirement, seven-year experience criterion, comparable SAP project requirements, positive net worth condition, technical team qualifications, ₹39 lakh EMD requirement and 75-mark technical qualification threshold.

The bid closes on 28 September 2026 at 7:00 PM, with opening scheduled for 29 September 2026 at 7:00 PM, according to the GeM bid document.

Because the RFP directs bidders to GeM for the live tender schedule, pre-bid details and amendments, bidders should verify the current GeM listing immediately before submitting their bids. WAPCOS also advises bidders to monitor the tender portal for corrigenda and addenda.

Consultation & Advisory

For tender consultation and advisory, please call or WhatsApp: 9630030343
Email: support@skillcouncils.com