Tender at a Glance

The GeM bid records a minimum average annual turnover of ₹5 lakh for three years and one year of past experience in similar services. It also states that MSEs and DPIIT-registered startups may receive relaxation from experience and turnover criteria subject to the applicable conditions and supporting documentation.

Scope of Work

The tender primarily covers the provision of hotel-based meeting halls and rooms for official meetings, training programmes and related activities of the CMHO Bilaspur office.

According to the buyer-added scope and conditions, participating hotels/service providers are expected to provide suitable meeting and accommodation facilities. The scope document specifies requirements including:

1. Meeting halls located within a hotel.
2. Meeting hall capacity for approximately 30–40 persons and 60–80 persons, as specified in the buyer's conditions.
3. Hotel accommodation facilities with a minimum specified room inventory.
4. Meeting hall and hotel room details, including capacity, size and available facilities, to be submitted with the technical bid.
5. Availability of telephone, internet and other additional facilities.
6. Parking facilities for two-wheelers and four-wheelers as specified by the buyer.
7. Timely arrangement of rooms and meeting halls after receiving departmental requirements.
8. Quality, cleanliness and health-related standards to be maintained during meetings and training programmes.
9. Inspection/evaluation of the facilities by authorised officials/committees may be undertaken.
10. The selected service provider must maintain the required service quality throughout the contract period.
11. Rates quoted for the services are subject to the conditions contained in the tender documents.

The buyer's scope document also states that service requirements may be sourced from one or more listed service providers depending upon requirement, availability, quality, quantity and other operational considerations.

Pre-Qualification / Eligibility Criteria

1. Minimum Annual Turnover

The GeM bid requires a minimum average annual turnover of ₹5 lakh for the last three years.

The bid states that the turnover requirement is subject to verification by the buyer during technical evaluation. Audited financial statements or an appropriate Chartered Accountant/Cost Accountant certificate supporting turnover are required.

2. Similar Experience

The bidder must have at least one year of experience in providing similar services.

The bid further requires experience in providing similar services to a Central Government/State Government organisation or PSU, with relevant contracts/orders supporting the claimed experience.

3. Past Performance / Similar Service Requirement

The bid specifies additional past-experience criteria. Similar services successfully completed during the relevant preceding financial years may be demonstrated through:

1. Three similar completed services costing at least 40% of the estimated cost; or
2. Two similar completed services costing at least 50% of the estimated cost; or
3. One similar completed service costing at least 80% of the estimated cost.

With the estimated bid value of ₹5.01 lakh, bidders should carefully calculate the applicable documentary thresholds before submission.

4. Hotel Location and Operational Requirement

The buyer-added conditions require the bidder's hotel/motel establishment to be operational in an accessible area of Bilaspur district headquarters and to have been operating for the specified minimum period. The buyer's document also contains a requirement relating to prior experience in the relevant field.

5. Statutory/Quality Documents

The scope document requires relevant government-issued certificates, food licence and other applicable quality-related certificates to be uploaded with the bid.

Professional Qualification Criteria

The uploaded GeM bid does not prescribe a specific educational or professional qualification such as a degree, diploma or professional licence for the proprietor/director as an eligibility condition.

The qualification focus is instead on:

1. Eligible legal entity/service provider registration on GeM.
2. Relevant hotel/service infrastructure.
3. Similar-service experience.
4. Minimum turnover.
5. Statutory licences/certificates.
6. Compliance with technical specifications and scope of work.
7. Required supporting documentation.

The GeM GTC recognises eligible service providers including proprietorships, partnership firms, LLPs, private/public companies, societies and other eligible legal entities registered on GeM.

Financial Criteria

Minimum Average Annual Turnover

₹5,00,000 per annum, calculated as the minimum average annual turnover for the specified three-year period.

Net Worth

No specific minimum net worth requirement is mentioned in the uploaded GeM Bid Document.

Therefore, bidders should not treat any separate net-worth threshold as mandatory unless subsequently introduced through an official corrigendum or applicable bid-specific document.

Estimated Tender/Bid Value

₹5,01,000/- inclusive of all taxes.

The bid document clarifies that the estimated value is primarily for purposes such as determining eligibility criteria and EMD and does not itself determine the price that bidders must quote.

Tender Fee and EMD

Tender Fee

The uploaded GeM Bid Document does not specify a separate tender fee.

Further, the GeM bid's disclaimer states that buyer-added conditions requiring a Tender Fee/Bid Participation Fee are not permissible under the applicable GeM conditions.

Tender Fee: No separate tender fee specified.

Earnest Money Deposit – EMD

The GeM bid specifies:

EMD Amount: ₹10,000/-

The beneficiary is:

Store Officer,
Chief Medical and Health Office,
Nutan Chowk Sarkanda, Bilaspur, Chhattisgarh – 495001.

The bid also states that a surety bond may be accepted.

EMD Exemption

Yes, EMD exemption is available subject to the applicable GeM rules and submission of valid supporting documents.

For MSEs, the bid states that eligible service providers can claim EMD exemption in accordance with the applicable GeM policy; traders are excluded from this specific MSE exemption provision.

EMD Mode

The GeM bid does not describe the EMD simply as an "online-only" payment. The buyer-added/custom tender conditions also refer to FDR/Banker's Cheque, while the GeM bid states that a surety bond is acceptable.

Accordingly, bidders should follow the exact EMD mechanism displayed in the live GeM bid at the time of submission and upload/submit supporting proof in the manner prescribed there.

Submission Guidelines

The tender is to be submitted online through the GeM portal.

The buyer's custom tender conditions specifically state that bids will be accepted through the online GeM portal only and will not be accepted through other modes.

The GeM bid is structured as a Two-Packet Bid, meaning bidders should carefully separate technical and financial information in accordance with the GeM submission process.

The tender documents also require technical and financial documents to be uploaded separately and state that financial bid information should not be included in the technical bid.

Important Tender Dates

The GeM bid document provides the closing and opening dates/times above.

Important: The scanned buyer-added document contains blank fields for the original tender invitation/opening dates and mentions a 3:30 PM opening time in its general conditions. Because the actual GeM Bid Document specifically records 09 October 2026 at 1:00 PM as the closing time and 10 October 2026 at 1:00 PM as the opening time, these GeM bid fields should be used for the current online submission schedule.

Document Checklist for Bidders

Bidders should prepare and verify the following documents before submitting the GeM bid:

Mandatory/Relevant Technical Documents

1. GeM Seller/Service Provider registration details
2. Experience certificate/documentation
3. Copies of similar service contracts/work orders
4. Past performance documents, wherever applicable
5. Turnover certificate
6. Audited Balance Sheets/financial statements for relevant financial years
7. CA/Cost Accountant certificate supporting turnover, where applicable
8. MSE/Udyam Registration Certificate, if claiming MSE benefits
9. DPIIT Startup recognition certificate, if claiming Startup relaxation
10. EMD supporting document / exemption document, as applicable
11. Government-issued certificate/licence relevant to the service
12. Food Licence/FSSAI or applicable food-related licence
13. Other quality certificates, if available/applicable
14. Hotel ownership/proprietor-related documentation, where required by the buyer's conditions
15. Details of hotel premises and location
16. Meeting hall capacity details
17. Hotel room inventory/details
18. Meeting hall size and infrastructure details
19. Internet/telephone and other available facility details
20. Parking facility details
21. Technical compliance statement
22. Compliance with Scope of Work
23. Compliance with STC/SLA/ATC
24. Price/rate catalogue in the prescribed format
25. Signed and stamped financial rate schedule/Excel format, as required by the buyer
26. GST and applicable tax details
27. Any additional document requested under ATC
28. Undertaking required for Custom Bid creation, where applicable

The GeM bid specifically lists experience criteria, bidder turnover, certificates requested under ATC, OEM annual turnover and an additional document among the seller documents.

Special Conditions Bidders Should Note

MSE Relaxation

The bid provides relaxation for eligible MSE bidders from experience and turnover requirements, subject to meeting quality and technical specifications and submitting the necessary supporting documentation.

Startup Relaxation

DPIIT-registered startups may receive relaxation from experience and turnover requirements subject to the conditions specified in the bid and submission of supporting documents.

MSE Purchase Preference

MSE purchase preference is enabled in the bid. The bid specifies a 15% price band for the applicable MSE purchase preference mechanism.

ePBG

No ePBG is required according to the GeM bid.

Reverse Auction

Reverse auction is not enabled for this bid.

Tender Requirements Summary Table

What Hotels and Service Providers Should Check Before Bidding

Potential bidders should conduct an internal compliance check before uploading their bid. In particular, the hotel should verify that its meeting halls, room capacity, parking arrangements, location, internet/telephone facilities, statutory licences and other infrastructure satisfy the buyer's requirements.

The buyer-added conditions also provide for inspection/evaluation of meeting halls and hotel rooms. The tender document states that inadequate quality or non-compliance may result in rejection/non-selection or other contractual action.

Bidders should also ensure that the financial rate schedule is prepared exactly in the prescribed sequence and format. The buyer's conditions refer to separate rate details for meeting/training halls and accommodation and require applicable taxes to be identified separately as prescribed.

Consultation & Advisory

For tender consultation and advisory, please call or WhatsApp: 9630030343
Email: support@skillcouncils.com