Key Tender Details

The EOI fact sheet confirms online-only submission, the pre-bid schedule, closing and opening times, ₹10,000 tender document cost and ₹1.40 crore EMD.

Important Financial & Eligibility Requirements

The minimum turnover requirement is ₹20 crore, while the qualifying government assignment alternatives and 1 lakh training-manday requirement are expressly set out in the preliminary eligibility criteria.

Important note on Net Worth: The EOI requires turnover and financial information but does not state a separate minimum net-worth threshold. The bidder organization format asks for financial information including turnover for FY 2023-24, FY 2024-25 and FY 2025-26. Therefore, a specific net-worth figure should not be added to the website unless a subsequent corrigendum specifies one.

Scope of Work

The selected Training Agency will undertake activities specifically authorized under the approved FY 2026-27 programme and through individual work orders.

1. Training Planning & Calendar

The agency will prepare a detailed training calendar aligned with the approved Annual Action Plan (AAP), targets and authorizations in consultation with the Department, RETCs, District and Block authorities.

2. Capacity Building & Training

The scope includes approved orientation, refresher, GPDP/BPDP/DPDP, LSDG thematic, specialized, digital governance, financial management, leadership, SHG-PRI convergence, Own Source Revenue (OSR), spatial planning and other approved training programmes.

3. Training Content Development

The agency will develop/adapt training modules, presentations, case studies, handouts, exercises and audio-visual material in English, Hindi, Urdu and/or relevant regional language, depending on the target group and approved training plan.

4. Training of Trainers

The agency will provide resource persons and support Training of Trainers/Master Trainers. Trainers are expected to have appropriate subject knowledge and participatory adult-learning capabilities.

5. Participant Mobilization

The agency will coordinate with State/UT, District, Block and Panchayat officials for scheduling, batching, nominations, reminders and participation.

6. Venue & Logistics Management

Where required, the agency will arrange appropriate venues and facilities such as projectors, audio systems, computers, internet, power backup, stationery, refreshments, meals and accommodation, subject to approved norms.

7. Digital/TMP Compliance

Training programmes are to be scheduled and recorded on the Training Management Portal (TMP) or another platform prescribed by the Ministry of Panchayati Raj. The agency will support nominations, attendance, assessments, feedback, uploading of training material and photographs, and e-certificate generation.

8. Training Delivery & Documentation

The agency must maintain attendance records, trainer reports, geo-tagged photographs and video documentation as prescribed.

9. Exposure Visits

Approved exposure visits may be conducted within or outside J&K, including identification of model Panchayats/institutions, itineraries, permissions, transportation, accommodation, learning sessions, attendance, feedback and post-visit reporting.

10. Reporting & Monitoring

Monthly or assignment-wise reports will cover targets, achievements, participant profiles, training days, locations, trainer deployment, assessment results, feedback, photographs, TMP status and corrective actions.

11. Post-Training Activities

Supporting documentation and consolidated reports are to be submitted within the prescribed period. Data generated under the assignment must be made available to the Department in usable/editable form.

12. Quality Assurance

The agency must maintain consistent training quality, deploy approved personnel, conduct trainer briefings, monitor sessions, respond to feedback and replace under-performing personnel when directed for recorded reasons.

Professional / Technical Qualification Criteria

The EOI uses a two-stage evaluation process: preliminary eligibility screening followed by technical evaluation. The technical evaluation carries 100 marks, with a minimum qualifying technical score of 70 marks.

Key professional and technical requirements include:

Organisation

1. Legally constituted entity registered/incorporated in India.
2. Minimum 10 years' existence as of the bid submission deadline.
3. Must not be blacklisted/debarred by specified government bodies.
4. Directors/responsible office-bearers must meet the stated integrity requirements.
5. Valid PAN and GST and applicable EPF/ESIC registrations.
6. Disclosure of conflicts of interest.
7. Submission of proposed key personnel CVs and availability undertakings.

Key Personnel

The technical evaluation specifies the following team profiles:

These team requirements form part of the technical evaluation.

Technical Evaluation Structure

Financial capability is assessed using average annual turnover for the three financial years ending 31 March 2026. Firm experience considers qualifying government CB&T assignments and large-scale PRI training experience. The business presentation covers understanding of the scope/RGSA-PRI context, methodology and quality assurance, and work plan/mobilization/deployment/risk mitigation.

Tender Fee & EMD Details

Tender Fee

₹10,000 (Rupees Ten Thousand only)

The tender document cost is to be deposited through RTGS/NEFT into the bank account specified in the EOI.

EMD / Bid Security

₹1.40 crore

The EOI describes this as approximately 2% of the estimated cost of ₹70.17 crore and specifies deposit through RTGS/NEFT.

The EOI also states that bid security/EMD is governed by applicable GFR/procurement instructions and exemptions, if any. Consequently, the website should not state an unconditional "EMD exemption available" unless a bidder falls under an applicable rule or a later corrigendum provides an exemption.

Submission Guidelines

1. Proposals must be submitted electronically through the notified procurement portal.
2. Submission is online only.
3. Proposals must use the prescribed formats.
4. The proposal must be complete, signed by an authorized signatory and supported by the required documents.
5. The proposal and correspondence must be in English.
6. Training content may be required in English, Hindi, Urdu and/or relevant vernacular language.
7. Late proposals will not be accepted.
8. Pre-bid queries must be submitted in the specified manner and within the prescribed deadline.
9. Any corrigendum/addendum will be issued through the notified procurement portal.
10. The proposal remains valid for 180 days from the date of opening.

Procurement portal: The provided EOI refers to the "notified procurement portal" but does not name the portal in the fact sheet. Therefore, the website article should avoid inserting a portal name unless it is independently verified from the official tender listing/corrigendum.

Document Checklist for Bidders

Based on the EOI's Annexure 2, proposal formats and eligibility provisions, bidders should prepare the following documents:

A. Basic Legal & Constitutional Documents

1. ☐ Certificate of Incorporation / valid registration certificate
2. ☐ Constitutional documents applicable to the entity
3. ☐ Registration details
4. ☐ Proof of registered office/establishment in India
5. ☐ Details of legal status/constitution
6. ☐ Incorporation/establishment date demonstrating minimum 10 years' existence

B. Statutory Registrations

1. ☐ PAN
2. ☐ GST registration
3. ☐ EPF registration, where applicable
4. ☐ ESIC registration, where applicable
5. ☐ Relevant exemption documentation, where legally applicable

C. Financial Documents

1. ☐ CA certificate for average annual turnover
2. ☐ Audited financial statements
3. ☐ Permitted provisional FY 2025-26 financial statements, if used, duly certified by a Chartered Accountant
4. ☐ Turnover details for FY 2023-24
5. ☐ Turnover details for FY 2024-25
6. ☐ Turnover details for FY 2025-26
7. ☐ Financial information in the prescribed Annexure 3 format

D. Government CB&T Experience

1. ☐ Work orders/contracts
2. ☐ Completion certificates
3. ☐ Substantial completion certificates, wherever applicable
4. ☐ Evidence for one ₹40 crore assignment; or
5. ☐ Two ₹30 crore assignments; or
6. ☐ Three ₹20 crore assignments

E. Training Manday Experience

1. ☐ Client/completion certificates
2. ☐ Authenticated training records
3. ☐ Evidence demonstrating at least 1 lakh training mandays in a qualifying 12-month period

F. Exposure Visit Experience

1. ☐ Work orders
2. ☐ Completion/client certificates
3. ☐ Evidence of exposure/study/field-learning programmes across multiple locations/States/UTs

G. Integrity & Eligibility Undertakings

1. ☐ Non-blacklisting/non-debarment declaration
2. ☐ Declaration relating to convictions involving fraud/corruption/moral turpitude as specified
3. ☐ Code of Integrity undertaking
4. ☐ Conflict-of-interest declaration

H. Key Personnel

1. ☐ CV of State Head – CB&T
2. ☐ CV of Provincial Coordinator – Jammu
3. ☐ CV of Provincial Coordinator – Kashmir
4. ☐ CV of Content Specialist
5. ☐ Signed availability undertakings
6. ☐ Supporting qualification and experience documents, where required

I. Tender/Proposal Documents

1. ☐ Covering Letter – Annexure 1
2. ☐ Eligibility & Technical Form Checklist – Annexure 2
3. ☐ Bidder Organization Details – Annexure 3
4. ☐ Financial information
5. ☐ Proof of tender document fee payment
6. ☐ Proof of EMD payment
7. ☐ Technical proposal/presentation material as required
8. ☐ Any corrigenda/clarifications duly considered in the proposal

Annexure 2 specifically identifies the principal eligibility evidence, including incorporation documents, 10-year existence, declarations, turnover evidence, government work orders/completion certificates, training records, exposure-visit experience, statutory registrations, integrity undertaking and key-personnel CVs/availability undertakings.

Estimated Tender Value & Activity Coverage

The EOI's indicative programme covers a broad range of training activities, including:

1. General orientation for elected representatives
2. Panchayat Development Plan training
3. Localization of Sustainable Development Goals (LSDGs)
4. Carbon Neutral Panchayat training
5. ISO certification-related training
6. Women Leadership in Governance
7. Women Elected Representatives programmes
8. Own Source Revenue (OSR)
9. Panchayat Advancement Index
10. E-Governance and portal training
11. GIS-based planning
12. AI tools and applications
13. Women-friendly Gram Panchayat initiatives
14. Disaster Management
15. Cyber Security, Data Privacy and Cyber Fraud
16. Water Conservation and Water Budgeting
17. Media and Communication
18. E-Market Linkages, Packaging and Branding
19. Women and Child Protection Laws
20. Exposure visits within and outside Jammu & Kashmir

The detailed activity schedule in Annexure 6 provides the participant/target numbers, duration, applicable rate/norm and estimated financial implication for individual activities.

The proposed CB&T component is ₹56,93,68,000, while exposure visits account for ₹13,22,97,500, giving a combined tentative financial implication of ₹70,16,65,500.

The EOI expressly cautions that these targets and financial implications are indicative and subject to the latest MoPR/RGSA approvals, actual work orders, availability of funds and administrative requirements.

Tender Timeline

The dates and times above are taken from the EOI fact sheet.

Consultation & Advisory

For consultation and advisory, please call and WhatsApp: 9630030343
Email: [support@skillcouncils.com]