Tender at a Glance

The draft specifies that tender document fee and bid security will be as notified in the final NIT/e-procurement portal. It also states that the bid schedule will be finalized before issue.

Detailed Scope of Work

The RFP seeks an agency to undertake IEC and BCC activities for solid waste management, sanitation communication and citizen participation under SBM-U 2.0 in Municipal Committee Tauru.

The principal objectives include:

1. Promoting source segregation and responsible handover of waste.
2. Reducing littering, open dumping and waste burning.
3. Promoting reduction, reuse and recycling.
4. Discouraging avoidable single-use plastics.
5. Mobilising residents, markets, educational institutions, sanitation workers and community groups.
6. Supporting transformation of Garbage Vulnerable Points (GVPs).
7. Supporting awareness and compliance among Bulk Waste Generators (BWGs).
8. Promoting RRR – Responsible Reuse/Recycle activities.
9. Maintaining monthly monitoring, documentation and reporting systems.

Major Activities and Minimum Targets

These requirements are detailed in the activity and deliverables sections of the RFP.

Professional Qualification & Manpower Requirements

The bidder is required to deploy an appropriate project team.

1. Project/Programme Coordinator – 1

Minimum qualification includes a Master’s degree in one of the following or a related discipline:

1. Environmental Science
2. Environmental Management
3. Social Sciences
4. Mass Communication
5. Development Studies
6. Urban Planning
7. Public Policy
8. Management

Relevant experience in SBM/SWM/UWM/IEC/BCC/community mobilisation is required, with 3+ years stated as preferable.

2. Community Mobilisers – 4

1. Minimum qualification: 12th pass
2. Relevant field/community mobilisation experience.
3. Responsibilities include ward-level mobilisation, household coverage, events, stakeholder engagement and field documentation.

3. Graphic Designer – 1

1. Bachelor’s degree in any field or diploma in graphic design.
2. Minimum 2 years relevant experience.
3. Experience in IEC/BCC creative materials such as banners, posters, flyers and digital media content.

Eligibility Criteria

The draft RFP establishes the following principal eligibility requirements:

Supporting documents include registration/incorporation documents, PAN, GST certificate, audited financial statements/CA certificate, work orders and completion/performance certificates or equivalent evidence.

Financial Criteria

Minimum Average Annual Turnover

The bidder must have an average annual turnover of at least ₹30 lakh during the last three financial years.

The turnover is to be supported through audited financial statements and/or a CA certificate.

Net Worth

No minimum net-worth requirement is specified in the uploaded draft RFP.

Financial Evaluation

The tender uses QCBS with a 70:30 technical-to-financial weighting.

For technically qualified bidders, the financial score is calculated using:

Financial Score = (Lowest Evaluated Financial Bid / Bidder's Evaluated Financial Bid) × 100

The final score is:

Final QCBS Score = (Technical Score × 0.70) + (Financial Score × 0.30)

A bidder must obtain at least 70 out of 100 marks in technical evaluation for its financial proposal to be considered.

Tender Fee, EMD and Bid Security

Tender Fee

Not specified in the draft RFP. The document states that the tender document fee will be notified in the final NIT/e-procurement portal.

EMD / Bid Security

Not specified in the draft RFP. The amount is to be notified in the final NIT/e-procurement portal.

EMD Exemption

Not specified in the draft RFP.

EMD Payment Mode

Not specified in the draft RFP.

Accordingly, bidders should not rely on an assumed tender fee, EMD amount or exemption until the final NIT/e-procurement listing is published.

Estimated Tender Value / BOQ Analysis

The accompanying BOQ spreadsheet provides estimated unit rates for the activities. Based on the quantities and estimated rates in the supplied BOQ:

1. Activity cost for Items 1–16: ₹40.90 lakh
2. Monitoring, documentation & reporting @ 10%: ₹4.09 lakh
3. Indicative total: ₹44.99 lakh

Therefore, SkillCouncils.com can state:

Indicative Estimated Cost: Approximately ₹44.99 lakh, based on the estimated rates and quantities in the accompanying BOQ. The final tender value should be verified against the final NIT/e-procurement BOQ.

The RFP itself provides a financial bid summary but leaves the final quoted amount blank, requiring bidders to quote through the prescribed e-procurement BOQ.

Important Tender Dates

The RFP specifically states that all dates are to be finalized in the final NIT/e-procurement portal.

Submission Guidelines

Bidders should submit their proposal online through the Haryana e-Procurement Portal.

The RFP follows a two-cover system:

Technical Cover

The technical proposal should include, among other documents:

1. Covering letter
2. Bidder profile
3. Eligibility compliance matrix
4. Registration/statutory documents
5. PAN/GST documents
6. Organisation profile
7. Relevant experience
8. Understanding of Tauru and SBM-U 2.0
9. IEC/BCC strategy
10. Six-month work plan
11. Ward-wise/month-wise mobilisation strategy
12. Proposed team structure and CVs
13. Monitoring and KPI plan
14. Risk management plan
15. Required declarations and undertakings

Financial Cover

The financial proposal must be submitted separately in the prescribed BOQ/financial format.

The technical proposal must not contain rates, prices, fees or other financial information. Late bids will not be accepted by the e-procurement system.

Document Checklist for Bidders

The RFP's Annexure X provides the following bid submission checklist:

Additional Experience Documentation

The relevant experience annexure requires details such as:

1. Client/Department/ULB
2. Assignment
3. Period
4. Contract value
5. Status
6. Evidence reference

Copies of work orders and completion/performance certificates or equivalent documentary evidence are required.

Tender Requirements – Quick Reference Table

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