Key Tender Information

The turnover, experience, bid value, EMD and bid dates are expressly recorded in the GeM bid document.

Scope of Work

The principal requirement is to provide offline Judo-Karate / women’s self-defence training under the Safety Setu Society initiative in Dahod district.

The buyer's Gujarati scope document states that training is intended for women under the self-defence programme, covering approximately 5,400 women, with 300 women per police station across 18 police stations. The buyer-issued scope document describes training at one hour per day for 17 days.

The GeM technical specification separately records:

1. Mode of training: Offline
2. Training frequency/quantity: 5,400
3. Training duration: 1 hour per day
4. Training premises: Buyer’s location
5. Number of trainees: 5,400
6. Training category: Judo-Karate
7. Certification: No
8. Approximate batches: 18
9. Trainees per batch: 300

Important Scope Observation

There is a duration difference between the documents:

1. The separate Gujarati buyer-issued scope document states 17 days of training at one hour per day.
2. The GeM consignee details state approximately 15 days per training.

This should not be silently reconciled by prospective bidders. Bidders should verify the applicable requirement with the buyer/GeM before quoting if the distinction affects deployment, manpower or pricing. The underlying buyer documents contain both figures.

Professional Qualification Criteria

The separate buyer-issued Gujarati document specifies several professional and trainer-related requirements.

Bidder/Agency Requirements

The bidder is expected to have:

1. Appropriate registration/authorization and permission to undertake the proposed activity.
2. Recognition/affiliation with the Gujarat State Olympic Association, Sports Authority of Gujarat, or a recognized Gujarat/State-level sports association, as specified by the buyer.
3. At least 3 years' experience in Karate-related work.
4. At least 5 years' experience in sports coaching, as stated in the buyer's additional conditions.
5. The prescribed financial turnover.
6. Relevant statutory registrations and certificates.
7. Professional Tax registration.

The buyer's scanned Gujarati conditions contain these requirements, including the sports-association recognition and experience conditions.

Trainer Qualification Requirements

The buyer-issued conditions additionally specify that trainers should meet prescribed sports qualifications/achievements, including:

1. Class 12 qualification;
2. The specified state-level medalist/national-level participation or prescribed sports-education qualification route;
3. NIS or equivalent higher sports qualification / national-level medalist requirement as specified;
4. National-level sports medalists are to be given preference;
5. Trainers must be physically fit;
6. Maximum trainer age specified is 40 years;
7. Fitness certificate from the District Health Officer is required;
8. Relevant certificates are subject to verification by the competent authority;
9. Trainers are required to demonstrate their self-defence techniques before/for the required process.

The buyer's document also requires a suitable coordinator with a character/police verification certificate where specified.

Eligibility Criteria

The GeM bid establishes the following core eligibility requirements:

1. Minimum Turnover

The bidder must have a minimum average annual turnover of ₹30 lakh for the last three financial years.

The GeM system is to validate turnover using financial information available through GeM.

2. Similar-Service Experience

The bidder must have 3 years of experience in providing similar services.

The GeM terms specify that relevant contracts/orders are to be uploaded as evidence of experience with Central/State Government organisations or PSUs.

3. Past Performance / Similar Work

The bidder must have successfully completed similar services in the relevant three-year period through one of the following routes:

1. Three similar completed services, each costing at least 40% of estimated cost; or
2. Two similar completed services, each costing at least 50% of estimated cost; or
3. One similar completed service costing at least 80% of estimated cost.

Based on the ₹10 lakh estimated value, these thresholds correspond to:

4. Financial Standing

The GeM ATC requires that the bidder:

1. should not be under liquidation;
2. should not be under court receivership or similar proceedings; and
3. should not be bankrupt.

An undertaking to this effect is required with the bid.

Net Worth

No specific minimum net-worth amount is stated in the available tender documents.

Therefore, SkillCouncils.com should not publish a numerical net-worth threshold for this tender.

Financial Criteria

The principal financial qualification is the ₹30 lakh minimum average annual turnover for the specified three-year period.

The GeM bid states that the turnover is subject to GeM verification, while the buyer-issued Gujarati document also asks for supporting financial records, including turnover-related certification, ITR and audit-related documents.

The bid also requires a financial price breakup, although evaluation is stated to be total-value wise.

Tender Fee and EMD

Tender Fee – ₹2,500

The separate Gujarati buyer-issued document states a ₹2,500 tender form fee, with the amount to be submitted through the prescribed instrument in favour of Suraksha Setu Society, Dahod, at the specified office.

Important GeM Compliance Note

There is a material compliance point for bidders and publishers.

The GeM bid itself incorporates the GeM disclaimer stating that asking for a Tender Fee / Bid Participation Fee is prohibited under the cited GeM provisions, and such a clause may be treated as invalid.

Accordingly, the safest public-facing wording is:

Tender Fee: ₹2,500 is mentioned in the separate buyer-issued Gujarati document. However, bidders should verify the applicability of this requirement on the GeM portal because the GeM GTC cited in the bid states that tender/bid participation fees should not be demanded through ATC.

This is an important tender-review observation rather than an assumption about which condition will ultimately prevail.

EMD – ₹30,000

The GeM bid specifies an EMD of ₹30,000, with HDFC Bank shown as the advisory bank.

The buyer-issued Gujarati document states an EMD requirement of 3% and specifies submission in favour of Suraksha Setu Society, Dahod.

EMD Mode

For this tender, bidders should treat the EMD requirement as involving physical submission of the prescribed instrument, together with the online GeM process:

1. Scan/upload the EMD-related document with the online bid.
2. Where applicable, submit the original/hard copy to the buyer.
3. GeM GTC provides that for bids above ₹5 lakh, the scanned bid-security document is uploaded online and the hard copy is submitted directly to the buyer within 5 working days of bid opening.

The buyer's bid also expressly permits EMD through a surety bond where applicable.

EMD Exemption

EMD Exemption: Yes, subject to eligibility.

The GeM bid states that bidders seeking EMD exemption must provide valid supporting documents. Under the cited GeM policy, eligible MSE service providers and other prescribed exempt categories can claim exemption subject to validation. Traders are excluded from the MSE service-provider exemption described in the bid.

The GeM GTC further identifies eligible exemption categories such as qualifying MSEs, DPIIT-recognised startups and other specified categories, subject to the applicable conditions and supporting documents.

Important: EMD exemption should not be confused with exemption from the ₹30 lakh turnover or 3-year experience requirement. The bid specifically shows No relaxation for MSEs and No relaxation for startups for experience and turnover.

Key Dates and Tender Timeline

The bid document records the closing date as 21 September 2026 at 12:00:00 and opening as 22 September 2026 at 12:00:00. It also provides for a 3-day automatic extension, with a maximum of two extensions, if the specified participation conditions are triggered.

The GeM GTC also states that an e-bidding invitation should generally provide at least 10 clear days after publication before the relevant submission/closing deadline.

Document Checklist for Bidders

Prospective bidders should prepare the following documents based on the GeM bid and buyer-issued additional conditions:

Mandatory / Key Documents

1. GeM Seller/Service Provider registration details
2. Experience certificates / relevant work orders / contracts
3. Evidence of 3 years' similar-service experience
4. Documents supporting the applicable past-performance criteria
5. Turnover/financial records
6. CA-certified turnover documentation where required
7. Relevant ITR documents
8. Relevant audited financial statements / audit reports
9. PAN Card
10. GST Registration Certificate
11. TAN certificate, where applicable/required by the buyer
12. Professional Tax Registration Certificate
13. Registration/incorporation certificate of the agency/organisation
14. Required sports association recognition/affiliation certificate/letter
15. Proof of required Karate/sports coaching experience
16. Trainer qualification certificates
17. Trainer sports achievement/medalist certificates, wherever applicable
18. NIS/equivalent qualification documents, where applicable
19. Trainer educational qualification documents
20. Trainer fitness certificate
21. Trainer age/identity documentation
22. Coordinator's police/character verification certificate, as specified
23. Undertaking confirming that the bidder is not under liquidation, bankruptcy, court receivership or similar proceedings
24. Signed Integrity Pact
25. EMD document / proof, or valid EMD exemption certificate
26. Tender fee instrument, if the buyer confirms that the ₹2,500 requirement is applicable
27. Financial bid/price breakup
28. Any Certificate requested in ATC
29. Additional Document 1 requested in ATC
30. Additional Document 2 requested in ATC
31. Any documents supporting a claimed exemption from experience/turnover criteria
32. Compliance undertaking relating to applicable GeM requirements
33. Compliance with restrictions concerning bidders from countries sharing a land border with India, where applicable.

Submission Caution

The tender is fundamentally an online GeM procurement, but the EMD requirements can require physical submission of the prescribed security instrument. GeM also specifically states that documents other than EMD and the signed Integrity Pact should not be mandated in physical form as a pre-condition to qualification.

Important Tender Expert Observations

1. Tender Fee Conflict Requires Verification

The separate buyer-issued Gujarati document mentions ₹2,500 tender fee, whereas the GeM bid's own ATC/GTC framework states that asking for a tender fee or bid participation fee is not permissible. This is the most significant compliance point identified during document review.

2. Training Duration Should Be Clarified

The buyer-issued Gujarati scope states 17 days, while the GeM consignee section states approximately 15 days per training. Bidders should obtain clarification before finalising deployment and pricing.

3. No Minimum Net-Worth Threshold Found

The tender does not state a specific minimum net-worth figure. The financial-standing requirement instead focuses on the bidder not being bankrupt, under liquidation, court receivership or similar proceedings.

4. No MSE/Startup Turnover or Experience Relaxation

The GeM bid explicitly records No for MSE and Startup relaxation in respect of experience and turnover.

5. Buyer May Modify Quantity/Duration

The GeM bid contains a 25% option clause, under which the buyer can increase or decrease contract quantity or duration by up to 25%, subject to the conditions stated in the bid.

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