Key Tender Details at a Glance

The bid itself records the one-year contract period, MSE and Startup relaxation for experience/turnover, and the requirement to upload supporting evidence where exemption is claimed.

Financial & Eligibility Criteria Table

Important Financial Observation

The tender document does not provide a numerical minimum average annual turnover or net worth threshold in the portions supplied. Therefore, SkillCouncils.com should not publish an assumed turnover percentage or net-worth figure as a mandatory criterion.

The bid does, however, expressly provide MSE and DPIIT Startup relaxation from experience and turnover criteria, subject to meeting the required quality and technical specifications and uploading supporting documents.

Scope of Work

The tender covers an Annual Maintenance Contract for Membrane Fabrication Machine Assemblies, specifically the HF machine set-up and Melt Spinning set-up, including associated sub-systems at the BARC facilities in Trombay, Mumbai.

The job site is identified as DMTD, BARC, Trombay, Mumbai – 400085.

Major Maintenance Activities

The preventive maintenance schedule includes:

1. Maintenance and upkeep of the chiller unit, washing tank and rollers – weekly.
2. Manual cleaning of the complete assembly, including opening piping and fittings, reassembly/refitting and drain-line cleaning – weekly.
3. Cleaning and greasing of Linear Motion Guides – once every two weeks.
4. Extruder cleaning, heater maintenance and insulation replacement – monthly.
5. Liquid distributor cleaning, damage inspection and refitting – once every two months.

Further maintenance responsibilities include:

1. Peristaltic pump calibration for flow rate and checks for noise/vibration.
2. Centrifugal pump inspection, including leakage, operating-load current and impeller condition.
3. Gear pump lubrication and mechanical-seal leakage checks.
4. Gasket, washer and O-ring cutting/replacement when required.
5. Fastener tightening and replacement.
6. Lifting/shifting pumps and other equipment between laboratory and maintenance areas.
7. Storage/shifting of equipment to laboratory areas as required.

The contractor is required to arrange the necessary tools. Water and electricity will be provided by the user department at no cost. Spare parts and consumables are not included in the contractor's scope, with BARC providing the necessary spare parts and consumables for maintenance work.

Equipment Covered Under the AMC

The equipment-details document identifies two principal machine assemblies.

1. Hollow Fibre Machine Assembly

The assembly includes:

1. Dope Solution Tank with accessories
2. Bore Fluid Tank with accessories
3. Cleaning Tank System
4. Dope Solution Feed Pump
5. Spinneret/Die Assembly
6. Coagulation Bath Assembly
7. Wash Bath Assembly
8. Take-up Winder Assembly
9. Storage Bath

The document records one set with an original product value of ₹44,10,000 and purchase date of 25 March 2022.

2. Melt Casting/Spinning Machine Assembly

The assembly includes:

1. Extruder
2. Die Assembly
3. Coagulation Assembly
4. Winder & Nip Roller Assembly
5. Lab Chiller
6. Control Panel and Skid
7. Heaters
8. Motors with drive
9. Metering pump
10. Lamination Assembly
11. Two Roller Assembly

The equipment-details document records one set with an original product value of ₹27,86,588, purchased on 08 February 2024.

Professional Qualification & Eligibility Criteria

The most important specific eligibility condition is that the bidder must have satisfactorily completed at least one similar work in fabrication/maintenance of mechanical equipment or piping for a total period of one year. A copy of the relevant work order is required as evidence.

Other key eligibility conditions

1. Mumbai Metropolitan Region presence:
   The bidder should have at least one station/office in the Mumbai Metropolitan Region to enable prompt response to breakdown or emergency calls.
2. Experienced manpower:
   The contractor is responsible for providing the manpower required for maintenance and experienced personnel with valid certificates.
3. Police Verification Certificates:
   Supervisors and workers are required to possess valid Police Verification Certificates (PVC). The manpower list and PVC details are to be submitted with the quotation/bid.
4. Age and site requirements:
   Personnel engaged for the work must be between 18 and 60 years, be physically and mentally fit, and persons below 18 years are not permitted at the site.
5. Safety compliance:
   Personnel must use appropriate PPE, including safety helmets, safety glasses/face shields, safety shoes, safety belts, gloves and other required safety equipment.
6. Security and BARC rules:
   Contractor personnel must comply with security, transportation and safety rules applicable at BARC, Trombay.

MSE and Startup Benefits

The GeM bid provides complete relaxation for MSEs and DPIIT-registered Startups from the experience and turnover criteria, subject to compliance with quality and technical specifications.

MSE bidders seeking relaxation must upload supporting documents. The same requirement applies to DPIIT-registered Startups seeking experience or turnover relaxation.

The tender also provides MSE purchase preference. Eligible MSEs must have a valid Udyam Certificate and satisfy the applicable validation requirements. For service bids, the bidder must be the service provider of the offered service; traders/resellers do not receive the stated MSE purchase preference.

EMD and Tender Fee

EMD

The GeM Bid Details explicitly state:

EMD Required: No

and

ePBG Required: No.

Therefore, bidders are not required to submit an EMD for this particular bid.

Tender Fee

No tender fee or bid participation fee is specified as payable. In fact, the bid's GeM ATC provisions state that asking for a Tender Fee / Bid Participation Fee is among the clauses that would conflict with the applicable GeM framework.

Tender Fee: Nil / Not Applicable.

Submission Guidelines

The tender is a Two Packet Bid and bids are to be submitted through the GeM portal. Reverse Auction is not enabled.

Bidders should:

1. Maintain an active and compliant GeM seller/service-provider profile.
2. Submit the bid online through GeM before the closing deadline.
3. Upload the required additional documents specified by the buyer.
4. Upload the work order supporting the required one-year similar-work experience.
5. Provide evidence of the Mumbai Metropolitan Region office/station.
6. Submit the manpower list along with PVC details for supervisors/workers.
7. Upload appropriate supporting documents if claiming MSE or Startup relaxation from experience/turnover.
8. Ensure all technical and commercial information is accurate and consistent with the GeM profile.
9. Quote the complete price as required in the GeM price schedule.

The bid identifies Additional Document 1, Additional Document 2 and Additional Document 3 as seller documents requested under the ATC.

The bid also allows two days for technical clarifications during technical evaluation.

Tender Schedule and Important Dates

The bid document is dated 02 September 2026, and the specified closing and opening times are 4:00 PM and 4:30 PM respectively on 23 September 2026.

Pre-Bid Meeting

No pre-bid meeting date, time or venue is stated in the uploaded GeM bid document. SkillCouncils.com should therefore avoid publishing a pre-bid date unless a subsequent corrigendum or GeM update provides one.

Document Checklist for Bidders

A. Bid-Stage Documents

The buyer specifically requires supporting documentation where bidders seek exemption from experience or turnover criteria.

B. Contract/Execution and Compliance Documents

The Special Terms also require operational and statutory documentation, including maintenance reports, invoices/service reports, GST-related documentation where applicable, income-tax filing declaration and relevant records.

Before commencement, the contractor is also required to submit an industrial safety undertaking and carry out a job hazard analysis identifying hazards and control measures.

Key Contractual Conditions

The contract will run for one year, although the buyer reserves the right to terminate it by giving one month's notice, with payment for services already performed being made on a pro-rata basis.

The contractor is responsible for housekeeping and removal/transportation of scrap or garbage generated during execution. Site clearance and satisfactory completion are linked to issuance of the job completion certificate.

The tender includes a penalty provision under which failure to meet contractual obligations, delays or lack of prompt response may result in recovery/deduction of penalty up to 10% of the contract value, with the Engineer-in-Charge/issuing authority being the final authority for determining the penalty.

Important Disclaimer

This tender summary is intended for general information and website publication purposes and is based on the tender documents provided for review. It should not be treated as a substitute for the original GeM bid, corrigenda, clarifications or applicable contractual terms. Tenderers should verify the latest information on the GeM portal before submitting a bid. In particular, the supplied documents do not state a numerical minimum turnover, net-worth criterion or pre-bid meeting schedule, so these have not been estimated or assumed.

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