Tender Overview

A government institution in Karnataka has invited e-tenders for providing housekeeping and manpower services, including deployment of housekeeping staff and maintenance personnel. The tender is published through the Karnataka Public Procurement Portal (KPPP).

Scope of Work

1. Deployment of housekeeping personnel (200+ workers)
2. Facility cleaning, sanitation, and maintenance services
3. Supply and management of manpower including supervisors
4. Compliance with labour laws, EPF, ESI, GST, and minimum wages
5. Execution of services across institutional premises
6. Maintaining hygiene standards and operational efficiency
7. Submission of work reports and adherence to service-level requirements

1. Valid Labour License with minimum 200 workers capacity
2. Registration certificates:
   1. EPF
   2. ESI
   3. GST
3. Minimum 5 years of IT returns submitted
4. Proof of work experience in Government/Semi-Government organizations
5. Police verification certificate (recent – within 6 months)
6. Professional Tax Registration & clearance
7. No blacklisting declaration (on stamp paper)
8. Compliance certificate for labour laws

1. Must be a registered agency/company
2. Experience in housekeeping/manpower services
3. Should have executed at least one similar contract in last 3 years
4. Must have provided manpower to government or semi-government institutions
5. Availability of required infrastructure and workforce

1. Minimum Line of Credit: ₹11 Lakhs (from Nationalized Bank)
2. Financial stability proof through CA-certified statements
3. Submission of turnover details for last 3 years (2022–23, 2023–24, 2024–25)
4. Profit & Loss statements required
5. EPF/ESI payment compliance records

1. Earnest Money Deposit (EMD): ₹5,55,000
2. Tender Fee: Not clearly specified in document (assumed as per KPPP norms; bidders should verify on portal)
3. EMD to be submitted as per e-procurement guidelines

1. Mode of Submission: Online only via KPPP Portal
2. Upload all required documents in prescribed formats
3. Ensure digital signatures and compliance with portal requirements
4. Financial bid and technical bid to be submitted separately
5. Incomplete submissions will be rejected

1. Company Registration Certificate
2. Labour License (minimum 200 workers)
3. EPF & ESI Registration Certificates
4. GST Registration
5. IT Returns (last 5 years)
6. Work Completion Certificates (Govt/Semi-Govt)
7. EPF/ESI Payment Proof (last 3 years)
8. Bank Credit Line Certificate (₹11 Lakhs minimum)
9. Police Verification Certificate
10. Professional Tax Clearance
11. Declaration of Non-Blacklisting
12. CA-certified Financial Statements
13. Experience Certificates
14. Work Plan & Training Methodology

1. Manpower capacity (200–299 / 300+ workers)
2. Experience duration (3–5 years / >5 years)
3. Financial strength (turnover, credit line)
4. Government project experience (Universities preferred)
5. Training and work plan submission

This tender is ideal for established housekeeping and manpower service providers with strong financial backing, government project experience, and compliance with statutory regulations. Agencies must ensure complete documentation and strict adherence to KPPP submission norms to qualify.