Tender Overview

The tender document specifies an EMD of ₹50,000 and tender fee of ₹5,000, with specific concessions for MSMEs registered in Odisha.

Key Tender Dates

Pre-Bid Meeting: The tender's calendar specifies a deadline for submission of pre-bid queries, but does not specify a separate physical/online pre-bid meeting date or time. Bidders are required to pay the tender fee before submitting pre-bid queries; queries from bidders who have not paid the tender fee will not be considered for clarification.

Scope of Work

The tender covers a Safety Capability Development Training Program under a performance-based service arrangement. The selected Business Associate (BA)/training agency will be responsible for planning, conducting and measuring the effectiveness of the training program.

The scope includes the following major requirements:

1. Training across TPNODL locations

The program is to be implemented across 16 locations/divisions, with the training agency responsible for planning and execution at designated TPNODL locations.

2. Training target

TPNODL has stated an objective of achieving approximately 24,000 man-days through structured safety training and interventions.

3. Daily training program

Training sessions are required at the designated locations according to the approved plan. The tender also specifies that the training agency is required to ensure training for 26 days in a month, subject to the tender's requirements.

4. Centralised monitoring and MIS

The agency is required to maintain records covering:

1. Attendance
2. Man-days completed
3. Training effectiveness
4. Location-wise progress
5. Trainer/faculty attendance
6. Assessment scores
7. Pending training coverage
8. Weekly and monthly progress reporting

The assessment and feedback records are to be submitted to the relevant TPNODL Safety officials.

5. Trainer/faculty requirements

The scope specifies that the relevant trainer qualification should be an Engineering Graduate/Diploma holder with a full-time Post Diploma in Industrial Safety and 3–5 years of relevant experience in delivering or educating safety training modules relating to critical processes.

Faculty/trainers are subject to selection/approval by the TPNODL Corporate Safety Department.

6. Assessment and evaluation

The training process includes:

1. Pre-test
2. Post-test
3. Participant evaluation
4. Assessment results/mark sheets
5. Feedback collection
6. Submission of assessment documentation to the relevant Safety Officer

7. Training language

Training presentations are required in Odia, Hindi and English, with delivery generally in Odia. Executive-level training may be conducted in English or Hindi. Training presentations require approval from the TPNODL Safety Department.

8. Training modules

The tender's scope includes modules such as:

1. Comprehensive SHE
2. SHE L1, L2 and L3
3. Non-technical modules for low-risk work employees
4. Critical SOP Training
5. Training on Wheel

9. Training duration

The specified training duration is 8 hours for the listed training modules, except where otherwise specified for Training on Wheel.

10. Practical demonstrations

The scope includes practical demonstrations involving areas such as:

1. Fire extinguisher demonstration
2. Safety PPE
3. Neon tester
4. Discharge rod
5. Housekeeping and 5S activities

The relevant practical/demo sessions are to be incorporated into the training program as specified by TPNODL.

Professional Qualification & Experience Criteria

The tender contains qualification requirements at both bidder/agency level and trainer/faculty level.

Bidder-level qualification

1. Average Annual Turnover:
   The bidder should have an average annual turnover of ₹50 lakh in any three financial years from FY 2022-23, FY 2023-24, FY 2024-25 and FY 2025-26.
2. Relevant Experience:
   The bidder should have successfully completed safety training services or similar services with cumulative work orders of ₹50 lakh during the last three financial years.
3. Performance Certificate:
   Satisfactory performance certificates for similar services from reputed organisations are required.
4. Tata Power experience:
   Where the bidder has previous relevant experience with Tata Power group companies, including TPNODL and specified group entities, the tender states that the relevant performance feedback will be considered.
5. Mandatory registrations/certificates:
   1. EPF Registration Certificate
   2. ESI Registration Certificate
   3. Labour License
   4. PAN
   5. GST
6. Blacklisting/debarment:
   Bidders currently under debarment or blacklisting by TPNODL, Tata Group Companies, Government of Odisha or another organisation in India for supply/service-related reasons are stated to be ineligible. An undertaking regarding non-blacklisting is required.

Financial Qualification Criteria

The turnover criterion is expressly stated in Clause 1.7.1, while the relevant experience requirement is stated in Clause 1.7.2.

Odisha MSME relaxation

For MSMEs registered in Odisha, the tender states that the financial turnover qualification requirement will be reduced to 20% of the existing criterion. On the stated ₹50 lakh criterion, this corresponds to ₹10 lakh, subject to the tender's MSME conditions and applicability. The document also provides specific treatment of past performance for eligible Odisha MSMEs.

Tender Fee and EMD

Tender Fee

1. General tender fee: ₹5,000
2. Odisha-registered MSMEs: ₹1,000 including GST
3. Tender fee is non-refundable.
4. Tender fee is to be deposited through NEFT/RTGS into the specified TPNODL bank account.

The tender fee must be paid by the specified deadline, including before submission of pre-bid queries.

EMD

1. E MD: ₹50,000
2. Odisha-registered MSMEs: EMD exempted
3. EMD may be submitted through:
   1. Online NEFT/RTGS, or
   2. Bank Guarantee from a scheduled bank.
4. Bank G uarantee EMD must have the validity prescribed in the tender.

The tender specifies that the EMD should be valid for 210 days from the due date of bid submission.

Where EMD is submitted as a Bank Guarantee, the original BG is required to be submitted in hard copy at the specified TPNODL address, while the main bid is submitted through the e-procurement platform.

Submission Guidelines

The tender requires bidders to submit their bids in three parts:

Part 1 – EMD

The EMD is to be submitted as applicable in the prescribed form. Online NEFT/RTGS transfer or Bank Guarantee is permitted subject to the tender conditions.

Part 2 – Technical Bid

The technical bid should include, among other documents:

1. Qualification documents
2. Technical literature, where applicable
3. Details of qualified resources
4. Testing facilities, where applicable
5. Schedule of Deviations
6. Acceptance of commercial terms
7. Quality Assurance/Inspection Test Plan, where applicable

The technical bid is to be submitted through the TPNODL e-tender/ARIBA platform, and hard copy of the technical bid is not required.

Part 3 – Price Bid

The price bid must contain only price details in the prescribed Annexure I format, including applicable taxes, duties, freight and other specified price components.

Bidders are required to quote against the relevant fields/items in the Schedule of Items.

Important submission point

TPNODL specifically states that bids must be submitted through its online e-procurement/ARIBA platform and bids submitted through another route will not be accepted.

Document Checklist for Bidders

The tender's Annexure V – Checklist of all the documents to be submitted with the Bid identifies the following documents:

The official checklist is contained in Annexure V of the tender document.

In addition, the main tender provisions specifically call for the applicable EMD, tender fee, qualification documents, Schedule of Deviations, Schedule of Commercial Specifications, authorisation/Power of Attorney, PAN, GST, EPF and ESI documents.

Estimated Cost

Estimated Tender Cost: Not specifically stated in the available tender document.

The tender provides a Schedule of Items showing 5,000 batches for the Safety Capability Development Training Program, but it does not state a consolidated estimated project/tender value in the tender information reviewed. Therefore, an estimated contract value should not be inferred from the 5,000-batch quantity.

Contract Period and Important Commercial Conditions

The rate contract is stated to remain valid for one year/12 months from placement of the contract. Release Orders will be placed according to TPNODL's requirements. Training services are to start within 15 days from issuance of the Release Order, with the delivery period determined according to the Release Order and scope requirements.

The tender also states that:

1. Prices are to remain fixed during the contract period.
2. 100% payment is generally released within 60 days from certified bill submission.
3. For eligible MSME Business Associates, the stated payment period is 45 days.
4. Performance Bank Guarantee is 5% of the rate contract value, subject to the applicable MSME provisions.
5. TPNODL may split order line items/circles among more than one bidder.
6. Quantities are not guaranteed and work is to be performed as and when required through Release Orders.

Evaluation Process

The tender states that bids will undergo safety, technical and techno-commercial evaluation. Commercial evaluation is based on the overall lowest cost of the BOQ for bidders qualifying technically and on safety requirements.

TPNODL also reserves the right to conduct a reverse auction instead of a conventional public price-bid opening. Technically qualified bidders may be eligible to participate in the reverse auction subject to the tender conditions.

Tender Highlights at a Glance

Important Notes for Prospective Bidders

1. Tender fee payment is important before submitting pre-bid queries. Unpaid bidders' queries will not be considered for clarification.
2. The bid must be submitted through the specified TPNODL ARIBA e-procurement platform.
3. Missing mandatory documents can result in rejection.
4. The bidder should carefully complete the Schedule of Deviations and Commercial Specifications.
5. Price information should not be included in the technical bid.
6. Where EMD is submitted as a Bank Guarantee, the original BG has to be delivered as prescribed.
7. Bidders should verify the latest tender/corrigendum information before submission.
8. The tender document states that TPNODL may reject bids that do not comply with mandatory qualification, EMD, tender-fee, technical and submission requirements.

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