Key Tender Details

The bid specifically records an EMD of ₹10 lakh, no ePBG requirement, and provisions for EMD exemption where the bidder submits valid supporting documentation under applicable GeM provisions.

Important note on estimated cost

The bid document refers to an “Estimated Bid Value” for purposes including EMD guidance and eligibility determination, but the numerical estimated bid value is not stated in the extracted/uploaded bid details available for this tender. It should therefore not be presented as a confirmed tender value on the website.

Scope of Work

The tender covers the establishment of an integrated educational laboratory environment at Government ITI Bhagalpur.

The GeM item description specifies:

1. Design of the educational laboratory/centre
2. Vocational laboratory development
3. Site preparation
4. Supply of hardware
5. Installation of hardware
6. Configuration and integration, wherever applicable
7. Testing and commissioning
8. Demonstration of supplied systems
9. Teacher/institute personnel training
10. E-content
11. Necessary accessories and installation materials
12. Warranty and after-sales support
13. Repair and replacement support during the warranty period

The core service requirement is identified as Vocational Lab, with service inclusions covering site preparation, supply and installation of hardware, teacher training and e-content.

The RFP identifies the procurement as covering Electronics System Design & Manufacturing Lab, Smart City Simulation Lab and Agri-Tech IoT Lab.

Major Technical Scope

1. Electronics System Design & Manufacturing Lab

The RFP includes equipment such as:

1. PCB Prototype Lab Machine
2. PCB PTH Machine
3. Stencil Printer
4. Pick and Place Machine
5. Re-Flow Oven
6. CAD/CAM Workstation
7. Soldering Workstation
8. Electronic Testing Workbench
9. Fume Extraction System
10. Dry Cabinets

The PCB laboratory specifications include equipment for PCB artwork, curing, photoresist coating, developing, etching, drilling, tinning, UV exposure and PCB shearing. The PTH section includes dry-film lamination, ammoniacal etching, through-hole plating and developer/stripper systems.

The Pick and Place machine specification includes support for components such as 0201, 0402, 5050, SOP, QFN and BGA, with vision-based component placement and specified placement precision.

The CAD/CAM workstation specification requires, among other features, an Intel Core i7-14700K processor, minimum 32 GB RAM, 1 TB SATA SSD, NVIDIA RTX A1000 graphics, multiple expansion bays and specified networking/port configurations. OEM manuals/datasheets and relevant compliance documentation are required with the technical bid.

2. Smart City Simulation Lab

The technical RFP includes Smart City/IoT-oriented systems such as:

1. LP-WAN/LoRaWAN-based centralized utility management
2. IoT server setup
3. AI-based CCTV surveillance
4. Firewall/VPN networking
5. Edge AI learning equipment

These components are intended to form part of the Smart City Simulation Lab environment.

3. Agri-Tech IoT Lab

The Agri-Tech IoT scope includes systems such as:

1. Wireless outlet management
2. Automatic backflush filtration
3. LoRaWAN wireless remote systems
4. Automatic sensor-based agricultural monitoring
5. HMI-based irrigation and pump management
6. Hydroponics test bed
7. Irrigation Web SCADA workstation

The SCADA platform is specified as a centralized browser-based and mobile-compatible system for monitoring and controlling agricultural water-management systems. The RFP also requires a valid authorization/hosting confirmation from a MeitY-empanelled Cloud Service Provider for the proposed platform.

Professional Qualification / Experience Criteria

The tender contains specific qualification requirements for bidders and OEMs.

The GeM bid also lists Experience Criteria, Bidder Turnover, Certificate as requested in ATC, OEM Authorization Certificate, OEM Annual Turnover and additional ATC documents among the documents required from the seller.

Financial Criteria

Minimum Average Annual Turnover

Bidder: ₹500 lakh, equivalent to ₹5 crore, averaged over the last three financial years.

OEM: ₹1,000 lakh, equivalent to ₹10 crore, averaged over the last three financial years.

Net Worth

The tender does not specify a minimum numerical net-worth amount. Instead, the buyer-added ATC requires the bidder to submit a positive Net Worth Certificate certified by a Chartered Accountant.

Financial Requirement Table

EMD and Tender Fee

Earnest Money Deposit

The EMD requirement is:

₹10,00,000 (Rupees Ten Lakh only).

The advisory bank shown in the GeM bid is State Bank of India, and the beneficiary is the Principal, LDN Govt ITI Barari, Bhagalpur, Bihar. The bid also states that EMD may be accepted in the form of a surety bond.

EMD Exemption

EMD exemption is available subject to the applicable GeM provisions and submission of valid supporting documents. The bid specifically states that, under the MSE category, manufacturers for goods and service providers for services can qualify for EMD exemption; traders are excluded from this particular policy provision.

Tender Fee

No tender fee is specified in the uploaded bid.

Further, the GeM disclaimer/ATC provisions state that asking for any Tender Fee / Bid Participation Fee is prohibited under the applicable GeM framework. Therefore, the website listing should not show a payable tender fee unless a subsequent official corrigendum changes the requirement.

Submission Guidelines

The procurement is a GeM Two Packet Bid, meaning bidders should submit the required technical and financial information through the GeM procurement system.

The bid specifies:

1. Online submission through GeM
2. Two Packet Bid system
3. Technical evaluation before financial bid opening
4. Financial price breakup is required
5. Total-value-wise evaluation
6. Technical clarification period: 2 days
7. Reverse auction: Not enabled
8. Bid validity: 90 days from the bid closing date
9. Technical bid documents must include the certificates, authorizations and supporting records prescribed in the bid and ATC.

The bid document also specifies that documents required from sellers include experience documentation, bidder turnover documents, certificates requested in ATC, OEM authorization, OEM annual turnover and additional ATC documents.

Document Checklist for Bidders

The following checklist consolidates the requirements appearing in the GeM bid and buyer-added ATC.

Mandatory/Key Technical and Qualification Documents

1. Experience certificate/documents for same or similar services
2. Proof of minimum 3 years' relevant experience
3. Documents proving required ₹2 crore past project experience
4. Bidder turnover certificate for the last three financial years
5. OEM turnover certificate for the last three financial years
6. OEM Authorization Certificate for all applicable bid items
7. Product technical datasheets
8. Technical compliance documents
9. BIS certificate/license wherever applicable
10. CE certification wherever applicable
11. RoHS certification wherever applicable
12. Type-test/approval certificates wherever specified
13. Required OEM certifications
14. MII/Make in India certificate on OEM letterhead
15. Positive Net Worth Certificate certified by a Chartered Accountant
16. Solvency Certificate from a scheduled/nationalized bank
17. GST returns for the last three months
18. Proof of Bihar office establishment before bid publication
19. Proof of functional service centre in the consignee's state
20. Toll-free service/support details
21. One-year warranty affidavit on ₹100 stamp paper, notarised
22. Installation/commissioning/training affidavit on ₹100 stamp paper, notarised
23. Self-declaration regarding technical service personnel/service response
24. Self-declaration regarding warranty-period repair and replacement support
25. Notarised non-blacklisting/non-debarment affidavit
26. Declaration regarding non-liquidation, bankruptcy or similar proceedings
27. Required GeM/MSE documents, wherever exemption or preference is claimed
28. EMD documents, or valid EMD exemption documents where applicable
29. MeitY-empanelled CSP authorization/hosting confirmation for the applicable SCADA solution
30. OEM manuals and maintenance/service documentation, where applicable
31. Software/licence documentation wherever applicable

The bid requires bidders seeking exemption from experience or turnover criteria to upload supporting documents demonstrating eligibility for the claimed exemption.

Important Compliance Conditions

The buyer-added ATC places several implementation obligations on the successful bidder.

The bidder must complete, wherever applicable:

Installation → Commissioning → Testing → Configuration → Integration → Demonstration → Training

at the consignee's premises, with the supplied equipment/system made operational without additional cost to the Institute.

The scope also includes necessary lab flooring where required and safety gear for end users. The bidder is responsible for supplying essential accessories, cables, connectors, adapters, mounting hardware, installation accessories and initial consumables/chemicals required for commissioning, with the associated cost included in the bid price.

The tender requires a one-year warranty, commencing from successful installation, commissioning, testing and acceptance.

Payment is specified as:

1. 60% after successful supply of all equipment
2. 40% after successful installation, testing and commissioning

The GeM bid separately states payment to the seller within 15 days of issue of the service delivery acceptance certificate and online submission of bills.

Tender Important Dates

The bid may be automatically extended under the GeM settings if the specified bid-count conditions are triggered: the document records a threshold of 3 bids, a 3-day extension period and up to 3 automatic extensions.

Tender Industry / Sector

Primary Industry: Education, Skill Development & Vocational Training

Associated Sectors:

1. Electronics & PCB Manufacturing
2. Technical Education
3. Vocational Training
4. Smart City & IoT
5. Artificial Intelligence
6. Networking & Cybersecurity
7. Agri-Tech
8. Irrigation Automation
9. SCADA
10. Embedded Systems
11. Laboratory Equipment
12. Educational Technology

Key Points for Prospective Bidders

1. The procurement is being conducted through GeM.
2. The bid is for an integrated educational/vocational laboratory solution rather than a simple standalone equipment supply.
3. The bidder needs an average annual turnover of ₹5 crore over the last three financial years.
4. The OEM needs an average annual turnover of ₹10 crore over the last three financial years.
5. Minimum relevant experience is 3 years.
6. Relevant past supply experience of ₹2 crore to a Central/State Government organisation or PSU is required during the last three financial years.
7. A positive CA-certified net worth certificate is required.
8. OEM authorization is required for all bid items.
9. The EMD is ₹10 lakh.
10. Valid EMD exemption can be claimed subject to applicable GeM conditions.
11. The bid does not specify a tender fee.
12. A numerical estimated tender value is not stated in the uploaded bid document and should not be independently assumed.
13. The bidder or OEM must have a Bihar office established before bid publication for service and assistance.
14. Technical datasheets and required certificates must accompany the bid.
15. MSE purchase preference is available subject to the conditions specified in the bid.
16. MSE and Startup relaxation for experience and turnover is expressly marked No.

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