Tender at a Glance

The portal record lists the bid amount for the food-arrangement bid as ₹5,00,000, with one required cover and services/food arrangements as the bid classification.

Scope of Work

According to the uploaded NIB, the procurement relates to arrangements required for a non-residential teacher training programme during 2026–27. The notice refers to arrangements for participants including food and breakfast, tent/meeting arrangements and stationery.

The NIB contains the following three broad components:

1. Food and Breakfast (भोजन एवं नाश्ता)
2. Tent/related arrangements (टेंट व्यवस्था)
3. Stationery (स्टेशनरी)

The item-wise estimated values shown in the NIB are:

Important: The figures above are reproduced from the item-wise table visible in the scanned NIB. The portal separately identifies the food-arrangement bid as having a bid amount of ₹5,00,000.

Key Financial & Eligibility Details

Financial criteria clarification

The available one-page NIB does not state a minimum annual turnover, net-worth threshold or minimum experience requirement. The portal summary also does not provide those qualification parameters. Therefore, these should not be presented as “Nil” or “Not required”; they should be described as “Not specified in the available NIB; bidders should verify the complete Bid Document.”

Professional Qualification Criteria

The available NIB does not prescribe detailed professional qualification criteria such as:

1. Specific business registration;
2. GST registration;
3. PAN requirement;
4. Food licence/FSSAI requirement;
5. Previous government/departmental contract experience;
6. Number of years of experience;
7. Minimum annual turnover;
8. Net worth;
9. Technical manpower;
10. Similar-work completion certificates.

Accordingly, no such criterion should be added to the public tender summary unless it is confirmed from the complete Bid Document.

The NIB broadly invites suitable firms/agencies for the required arrangements. The detailed qualification conditions should be checked in the 11.91 MB Bid Document listed on the procurement record.

Eligibility Criteria

Based strictly on the available tender notice, bidders should:

1. Be an eligible firm/agency capable of providing the required services/materials.
2. Comply with the Rajasthan State Public Procurement Portal bidding process.
3. Submit the required tender documentation within the prescribed period.
4. Pay/submit the applicable ₹200 tender fee as prescribed.
5. Furnish the applicable bid security/“प्रतिभूति राशि” as required for the relevant item.
6. Follow the detailed eligibility and qualification conditions contained in the full tender document.

The exact legal, statutory and technical eligibility conditions are not available in the extracted NIB and should be verified from the complete Bid Document before bidding.

Tender Fee and Bid Security / EMD

The scanned NIB provides item-wise tender fee and bid-security figures:

The notice specifically states that, when submitting the downloaded tender, the tender fee DD should be submitted in favour of the Chief Block Education Officer, Alwar. The NIB does not clearly establish an online payment mode for the bid-security amount, so bidders should verify the full Bid Document and SPPP instructions before submission.

Important Tender Dates

The portal record independently confirms 24 September 2026 as the bid publish date, 6 October 2026 as the submission end date and 7 October 2026 as the opening date.

Pre-Bid Meeting

No Pre-Bid Meeting date/time is specified in the uploaded one-page NIB. This should not be inferred from the publication or submission dates. Bidders should check the complete Bid Document/portal for any subsequently issued clarification or pre-bid notice.

Submission Guidelines

Bidders should carefully follow the Rajasthan State Public Procurement Portal procedure and the detailed instructions contained in the Bid Document.

Recommended submission sequence

1. Review the complete tender/NIB and Bid Document.
2. Confirm the applicable item and estimated value.
3. Verify eligibility, qualification and statutory requirements in the full Bid Document.
4. Arrange the prescribed tender fee of ₹200.
5. Arrange the applicable bid security/प्रतिभूति राशि.
6. Prepare the technical/eligibility documents prescribed in the Bid Document.
7. Complete the online bid submission through the Rajasthan State Public Procurement Portal (SPPP).
8. Ensure that any physical document/DD specifically required by the tender is delivered in the prescribed manner.
9. Complete submission before 6 October 2026 at 5:00 PM.
10. Retain acknowledgement/payment/submission records for future reference.

The NIB directs prospective bidders to the Rajasthan SPPP website for tender details and states that the procuring authority retains the right to accept or reject bids in accordance with the applicable procurement process.

Document Checklist

Because the uploaded NIB does not contain the detailed document schedule, the following should be treated as a verification checklist rather than a confirmed mandatory list.

Tender submission checklist

1. Completed online bid/application
2. Tender fee of ₹200 as applicable
3. Applicable bid security/प्रतिभूति राशि
4. Firm/agency registration documents, if required by the Bid Document
5. PAN card
6. GST registration certificate, if applicable/required
7. Address/office proof
8. Authorisation/Power of Attorney for authorised signatory, if required
9. Bank/account details, if required
10. Previous experience documents, if prescribed
11. Similar-work completion certificates, if prescribed
12. Turnover certificate/CA certificate, if prescribed
13. Net-worth certificate, if prescribed
14. Statutory declarations/undertakings
15. Technical bid documents
16. Financial/price bid
17. Any declarations and affidavits prescribed in the Bid Document
18. Proof of tender-fee submission
19. Proof of bid-security submission
20. Online bid submission acknowledgement

Tender-specific caution: The above checklist should be cross-checked against the full 11.91 MB Bid Document, because the available NIB does not provide the complete document checklist.

Tender Analysis for Contractors and Service Providers

This procurement is relevant to firms and service providers engaged in institutional catering, food and refreshment services, tent/event arrangements and stationery supply, subject to the eligibility conditions in the complete tender document.

The procurement record classifies the tender as a Services procurement and the bid sub-type as Food Arrangements. The procurement is being conducted through Open Competitive Bidding.

The NIB indicates three procurement components with estimated values of ₹5 lakh, ₹3 lakh and ₹1 lakh respectively. The food and breakfast component carries a ₹10,000 bid-security figure, while tent arrangements and stationery carry ₹6,000 and ₹2,000 respectively.

Prospective bidders should pay particular attention to the distinction between the NIB's item-wise figures and the portal's separate bid record for the ₹5 lakh food-arrangement procurement. The complete Bid Document should be treated as the controlling source for detailed technical, financial and contractual requirements.

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