Tender Highlights

Scope of Work

The tender primarily relates to arrangements for official workshops, meetings, residential training and other programmes organised by the Lok Shikshan Ujjain Division.

As stated in the tender notice, the scope includes:

1. Food arrangements for official programmes.
2. Tent arrangements.
3. Lighting arrangements.
4. Microphone/sound arrangements.
5. Photography.
6. Videography.
7. Live telecast arrangements.
8. Vehicle arrangements on a daily-rate basis.
9. Daily tea and food arrangements as required for programmes.

The BOQ identifies FOOD ARRANGEMENTS as the work and contains separate price items for Tea, Breakfast, Lunch, Coffee and Dinner.

Food Service Requirements

Annexure 1 specifies the food categories for which bidders are required to quote rates.

Tea/Coffee

Tea and coffee are required on a per-person basis as specified in the tender schedule.

Breakfast

The breakfast options listed in Annexure 1 include alternatives such as:

1. Poha – 100 grams
2. Khaman – 100 grams with Jalebi – 50 grams
3. Suji Halwa – 50 grams
4. Bhajiya
5. Fafda – 50 grams
6. Samosa – one piece
7. Bread Pakoda
8. Kachori

The exact applicable option is to be provided according to the requirement of the programme.

Lunch

The lunch menu specified in the tender includes:

1. Tuvar Dal
2. Basmati Rice
3. Seasonal Vegetable
4. Roti
5. Sweets
6. Salad
7. Papad
8. Pickle
9. Boondi Raita

Dinner

The dinner schedule includes Tuvar Dal, Basmati Rice, seasonal vegetable, roti, sweets, salad, papad and pickle, as specified in Annexure 1.

Professional Qualification and Eligibility Criteria

Bidders are required to satisfy the documentation and eligibility requirements prescribed by the tender authority.

Firm/Agency Registration

The technical bid format requires details including:

1. Name of firm/institution
2. Registration number
3. GST/PAN/other applicable details
4. Address of the firm/institution
5. Income-tax return details
6. Payment receipt/UTR number
7. E-tender fee payment receipt
8. Previous related work experience
9. Certificate confirming successful execution/completion of previous work.

The tender conditions state that the registration certificate and TIN number must be provided. In their absence, the tender will not be considered valid.

Income Tax Returns

A bidder is required to attach copies of the firm's Income Tax Returns for the previous three years. The tender states that failure to submit these documents may result in rejection of the tender.

Blacklisting / Debarment Declaration

The bidder must submit an affidavit declaring that the firm has not been blacklisted or debarred by a government department, semi-government organisation, public sector undertaking or other competent authority.

The affidavit also requires confirmation that the firm is not currently prohibited from participating in government tenders.

Financial Eligibility Criteria

The tender conditions prescribe a minimum turnover requirement.

The tender states that the firm/institution should have a minimum turnover of ₹1,00,000 relating to the preceding three years, with the balance sheet certified by a Chartered Accountant.

For publication purposes, bidders should note that the document does not clearly define this as a “minimum average annual turnover” or provide an annual year-wise calculation formula. Therefore, the ₹1 lakh requirement should be treated exactly as stated in the tender document and verified against the official tender conditions before bid submission.

Net Worth

No separate minimum net-worth requirement has been identified in the uploaded tender documents.

Experience Requirement

The technical bid requires evidence of previous related work experience and successful execution/completion.

However, the uploaded tender does not specify a minimum number of years of experience or a minimum monetary value of previous contracts. Bidders should therefore rely on the official tender documents for any additional qualification conditions appearing on the e-procurement portal.

Tender Fee and EMD

Tender Fee

The tender notice specifies a tender fee of ₹1,000. The notice states that the tender can be obtained through www.mptenders.gov.in and that the prescribed tender fee is applicable. Offline tender submission is not accepted.

The technical bid checklist also requires the e-tender fee payment receipt to be uploaded.

Earnest Money Deposit

The tender conditions require an EMD/security deposit of ₹10,000.

The tender specifically states that ₹10,000 must be deposited along with the tender.

The uploaded documents do not clearly state the exact electronic payment gateway or whether a particular payment instrument must be used for the EMD. Therefore, bidders should verify the EMD payment instructions displayed against the tender on mptenders.gov.in.

EMD Exemption

No EMD exemption provision is stated in the uploaded tender documents. Accordingly, the public tender summary should treat the EMD as ₹10,000 and mandatory unless the official portal/tender corrigendum provides otherwise.

Key Eligibility and Requirement Table

Tender Submission Guidelines

Interested bidders should submit their bids electronically through www.mptenders.gov.in within the prescribed tender schedule.

The tender conditions require the e-tender to be submitted in the name of the Joint Director, Lok Shikshan, Ujjain, within the specified period.

Bidders should ensure that:

1. The firm is appropriately registered.
2. Registration certificate and TIN details are available.
3. GST/PAN/other applicable registration details are provided.
4. Income Tax Returns for the previous three years are attached.
5. The applicable tender fee is paid and its receipt uploaded.
6. The prescribed ₹10,000 EMD is deposited.
7. Previous related work experience documents are attached.
8. Successful completion/performance certificates are provided where applicable.
9. The required blacklisting/debarment affidavit is submitted.
10. The BOQ is completed without modifying or replacing the prescribed BOQ template.
11. Annexure 1 containing the quoted food rates is uploaded with the BOQ.
12. All documents are uploaded before the closing deadline.

The tender specifically requires the food-rate format given with the BOQ (Annexure 1) to be uploaded.

Document Checklist for Bidders

The following checklist has been compiled from the technical-bid format and tender conditions:

1. Firm/Agency registration certificate
2. TIN/registration number as applicable
3. GST/PAN/other applicable registration details
4. Firm/agency address details
5. Income Tax Returns for the previous three years
6. CA-certified balance sheet/financial documents supporting turnover
7. Proof of minimum ₹1 lakh turnover requirement
8. Tender fee payment receipt
9. EMD payment proof / UTR or applicable payment evidence
10. Previous related work experience documents
11. Successful work-completion/performance certificate
12. Affidavit confirming that the firm is not blacklisted
13. Affidavit confirming that the firm is not debarred from government tender participation
14. Technical bid duly completed
15. BOQ duly completed and uploaded
16. Annexure 1 food-rate schedule duly completed and uploaded
17. Bidder's authorised signature and seal wherever required
18. Any additional documents prescribed on the official MP Tenders portal

Important Service Conditions

The selected agency will be expected to maintain the required quality and service standards.

The tender requires food ingredients to be of high quality, with spices meeting the prescribed quality standard. No additional expenditure beyond the quoted tender rates will ordinarily be separately payable.

Other important conditions include:

1. Food and refreshments must be supplied at the prescribed time.
2. Cleanliness and hygiene must be maintained during the work.
3. RO water arrangements are required for pure drinking water.
4. The agency will be responsible for incidents or loss of life/property arising during the work, as specified in the tender.
5. Materials and supplies must meet the required quality standards.
6. Payment will be made according to the applicable government payment process; advance or partial payment is not to be made before completion of the work.
7. Applicable taxes will be deducted from payments according to rules.
8. The financial committee has the authority to accept or reject the lowest/highest quoted rates as provided in the tender conditions.

Tender Timeline

The dates and times above are taken from the scanned e-tender notice issued by the Office of the Joint Director, Lok Shikshan, Ujjain Division.

Important Note for Prospective Bidders

The tender notice states that bids received after the prescribed period will not be considered. It also states that offline tenders will not be accepted. Bidders should therefore complete online registration, payment and document uploading well before the deadline to avoid technical or payment-related issues.

The official e-procurement portal identified in the tender is www.mptenders.gov.in. Bidders should always check the live tender entry, amendments, corrigenda and portal-specific instructions before submitting their final bid.

Conclusion

The Lok Shikshan Ujjain Division's 2026-27 e-tender provides an opportunity for eligible food-service and associated service providers to participate in the procurement process for official workshops, meetings, residential training and other programmes.

The key financial requirements include a ₹1,000 tender fee and ₹10,000 EMD, while bidders must provide registration details, three years of Income Tax Returns, financial documents supporting the prescribed turnover requirement, previous related-work experience and a blacklisting/debarment declaration.

The most important deadline is 7 September 2026 at 5:00 PM, while the tender is scheduled to be opened on 8 September 2026 at 3:00 PM. Since the tender is an e-tender, prospective bidders should complete the submission process through the official MP Tenders portal and carefully verify all portal instructions before final submission.

Consultation and Advisory

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