Tender Overview

Government Commerce College, Naroda, Ahmedabad, under the Education Department, Government of Gujarat, has invited bids for the selection of an agency for Vocational Training Services. The GeM Bid Number is GEM/2026/B/7943120, dated 20 August 2026. The tender covers Professional Training Services through offline weekday training and has a contract period of two years.

The tender document states an estimated cost of ₹14,86,800 per year, with a minimum of five training programmes per year, subject to the requirements of the college. The contract covers FY 2026-27 and FY 2027-28, subject to satisfactory performance and approval.

Key Tender Dates

The GeM bid records the closing date as 31 August 2026 at 19:00 hours and opening at 19:30 hours, with a bid validity of 180 days.

The tender does not prescribe a separate scheduled pre-bid meeting in the supplied documents. Prospective bidders may submit clarification requests through GeM, and bidders are advised to monitor the portal for responses and amendments.

Tender at a Glance

The minimum turnover requirement is expressly stated as ₹29.70 lakh for the last three financial years, supported by audited balance sheets or a Chartered Accountant/Cost Accountant certificate.

Scope of Work

The selected agency will be responsible for delivering vocational training at Government Commerce College, Naroda, and as specified in the broader programme requirements, across rural, tribal and urban colleges of Gujarat.

The principal responsibilities include:

1. Delivering approved vocational training programmes.
2. Providing practical and industry-oriented training to students.
3. Conducting 30 hours of training per batch.
4. Normally operating batches of 30 to 40 students.
5. Providing qualified and experienced trainers.
6. Aligning the syllabus with NSQF or another relevant framework, subject to prior approval.
7. Coordinating training schedules with the college Principal/coordinator.
8. Maintaining student attendance and training records.
9. Collecting student, trainer and coordinator feedback.
10. Conducting examinations and supporting certification.
11. Providing comprehensive training reports, photographs, audio/video records and feedback analysis.
12. Maintaining an online portal for attendance, photographs, videos, course material, examinations, results and certificates.
13. Providing necessary technical and on-site setup support.
14. Supporting the college during exceptional/emergency situations when instructed.

The tender requires feedback from students, trainers and the Principal/coordinator and places responsibility on the agency for practical training, documentation and coordination with the institution.

The agency is also required to maintain an online portal providing real-time attendance and training updates, digital course materials, faculty and college access, and student access to examinations, results and certificates.

Courses Covered

The proposed course list in Annexure B includes:

1. Certificate Course in Advanced Microsoft Office for Business & Data Analytics
2. Certificate Course in Stock Market & Investment Management
3. Graphic Design using Adobe
4. Digital Marketing & SEO
5. ChatGPT – Mastering AI for Students

Each course is specified as a 30-hour training programme per batch.

The tender requires trainers to have at least a Bachelor's degree, relevant domain certification and three years of teaching or professional experience in the relevant subject. Industry-recognised certification is stated as an additional preferred qualification.

Professional Qualification and Pre-Qualification Criteria

1. Similar-Service Experience

The bidder must have successfully completed similar services during the specified previous three-year period. The tender provides the following alternative experience thresholds:

1. Three similar completed services of at least 40% of estimated cost — ₹5,94,720 each; or
2. Two similar completed services of at least 50% of estimated cost — ₹7,43,400 each; or
3. One similar completed service of at least 80% of estimated cost — ₹11,89,440.

Work orders/work-completion documents are required as evidence.

2. Turnover

The agency must have a minimum average annual turnover of ₹29.70 lakh during:

1. FY 2022-23
2. FY 2023-24
3. FY 2024-25

Audited balance sheets or a certificate issued by a Chartered Accountant/Cost Accountant must be uploaded.

3. Gujarat Office

The agency should have an office in Gujarat. If it does not have an existing office, it must provide an undertaking to establish its own office in Gujarat within seven working days. Joint ventures are not allowed. The tender calls for office/shop establishment evidence and self-attested work orders relating to work in Gujarat.

4. Trainer Strength

The bidder must have:

1. At least 20 qualified trainers on payroll/contract.
2. At least 10 trainers actively engaged/associated with the organisation.
3. CVs/resumes of all 20 trainers.
4. Evidence such as appointment letters, employment certificates, freelance/contractual agreements and, where applicable, recent bank statements or declarations evidencing engagement.

5. Non-Blacklisting Declaration

The bidder must submit the prescribed self-declaration confirming that it has not been blacklisted or stopped from doing business by State/Central Government departments, PSUs, autonomous bodies or other specified government organisations. The declaration also covers past performance and acceptance of the tender's commercial conditions.

Financial Criteria

The main financial eligibility requirement is the ₹29.70 lakh minimum average annual turnover for the specified three financial years.

The financial bid must also account for all applicable costs, including faculty remuneration, administration, printing and training materials, portal and hosting costs, travel, accommodation, lodging and technical/on-site support. The tender states that the quoted cost is inclusive of taxes including GST.

A significant submission point for bidders is that the GeM-specific instructions state that the financial bid price field is to be entered on a per-trainee/per-student basis for the prescribed 30-hour programme, rather than the total cost for a 40-student batch.

Tender advisory: Annexure D of the RFP separately presents pricing as the price per 30-hour training programme. Because the GeM bid instructions specify the price-field methodology, bidders should carefully reconcile the RFP pricing table with the actual GeM financial bid field before submission.

Tender Fee and EMD Details

Tender Fee

No separate tender fee amount is specified in the supplied tender documents.

Moreover, the applicable GeM GTC states that asking for a tender fee or bid participation fee is not permitted under the relevant GeM conditions.

Accordingly, the website listing should state:

Tender Fee: Nil / No separate tender fee specified.

EMD

The EMD is course-specific and must be remitted separately for each course for which the bidder submits a bid:

If bidding for all five courses, the combined EMD based on Annexure E would be ₹44,604, subject to the bid's schedule-wise requirements.

The bid-specific ATC permits an Account Payee Demand Draft in favour of Government Commerce College, payable at Naroda. A scanned copy/proof must be uploaded with the bid and the hard copy is required to be delivered to the Buyer within five days of the bid end/opening date as specified.

EMD Exemption

Yes. Eligible bidders seeking EMD exemption must submit the applicable supporting documents. The tender specifically refers to NSIC/CSPO documentation for MSE/Startup bidders, subject to GeM rules and the Gujarat Procurement Policy 2024.

The GeM GTC also recognises eligible MSEs, DPIIT-recognised Startups and other specified categories for EMD exemption subject to the applicable conditions and validation requirements.

Submission Guidelines

Bidders should complete the bid submission through the GeM portal before the stated deadline of 31 August 2026 at 7:00 PM.

The principal submission requirements include:

1. Complete GeM bidder registration and ensure the service-provider profile is current.
2. Upload all technical and eligibility documents requested in the bid.
3. Upload experience documents/work orders/work-completion certificates.
4. Upload audited financial statements or CA/Cost Accountant turnover certificate.
5. Submit evidence of Gujarat office availability.
6. Submit CVs of the required 20 trainers.
7. Provide evidence of engagement of the required trainers.
8. Submit the prescribed Annexure A self-declaration on agency letterhead with signature and stamp.
9. Submit the proposed approach, methodology and work plan under Annexure C.
10. Submit the financial information/pricing in the format required by the GeM financial bid.
11. Submit the applicable EMD for the selected course/schedule, unless valid exemption is claimed.
12. Where EMD is furnished through DD, upload its scanned proof and arrange physical delivery within the specified period.
13. Ensure that all documents are in English, or that documents in another language are accompanied by an English translation.
14. Monitor GeM for clarifications, amendments and corrigenda up to the submission deadline.

The tender specifically states that tender-related queries should be raised through GeM and that amendments issued through the portal are binding on bidders.

Document Checklist for Bidders

1. GeM bidder/service-provider registration and updated profile
2. Bid submission documents as required under the GeM bid
3. Experience certificates/work orders/work-completion documents
4. Documents demonstrating required similar-service experience
5. Audited Balance Sheets for FY 2022-23, 2023-24 and 2024-25
6. CA/Cost Accountant turnover certificate, where applicable
7. Gujarat office/shop establishment certificate
8. Self-attested work orders demonstrating Gujarat work experience, where applicable
9. Undertaking to establish Gujarat office within seven working days, if applicable
10. CV/resume of all 20 proposed trainers
11. Appointment/employment/freelance/contractual engagement evidence
12. Relevant trainer qualification certificates
13. Relevant trainer domain certifications
14. Evidence of trainer experience
15. Evidence supporting active engagement of at least 10 trainers
16. Annexure A – signed and stamped Self-Declaration
17. Non-blacklisting declaration
18. Past-performance undertaking
19. Annexure C – Approach, Methodology and Work Plan
20. Proposed syllabus/training modules
21. Course-wise technical proposal
22. Financial bid/pricing as required on GeM
23. Course-wise EMD, where applicable
24. Valid EMD exemption certificate/supporting document, where exemption is claimed
25. Scanned EMD/DD proof uploaded on GeM, where applicable
26. Physical EMD/DD submitted to Buyer within the prescribed time, where applicable
27. Any additional documents requested under GeM ATC
28. Final verification of all uploaded documents before bid submission

Important Tender Analysis for Prospective Bidders

From a tender-compliance perspective, bidders should pay particular attention to the following points.

1. No Joint Venture

The tender expressly does not permit a consortium or joint venture.

2. Trainer Compliance Is a Major Qualification Area

The requirement for 20 qualified trainers, with at least 10 actively associated, makes trainer documentation a significant technical-compliance component. Bidders should ensure that every proposed trainer's CV, qualification, certification and experience evidence is consistent and verifiable.

3. Attendance Has Financial Implications

A minimum of 80% attendance is required for successful participation. Where fewer than 30 students achieve the required attendance level, payment can be calculated on a pro-rata basis.

4. Reporting and Digital Infrastructure

The selected agency is expected to maintain an online reporting and learning-support portal covering attendance, photographs, videos, course material, examinations, results and certificates. This creates an important operational and technology responsibility beyond classroom training.

5. Security Deposit / ePBG

The tender provides for a 5% bank guarantee/security deposit, while the GeM bid specifies a 5% ePBG requirement.

6. Contract Duration – Important Clarification

The main RFP describes a two-year contract covering FY 2026-27 and 2027-28. However, the GeM buyer-added ATC states that the initial two-year period may be extended by one year and then by another final year, subject to review and written approval, potentially making the maximum duration three years.

For public website reporting, this should therefore be presented carefully as:

Initial contract period: 2 years; extension provisions are included in the GeM ATC, subject to performance and competent-authority approval.

7. Course/Awarding Clause Should Be Checked

The RFP lists five proposed courses, while one award clause refers to allocation among "three vocational courses." Because this creates an apparent document-level inconsistency, bidders should verify the applicable course/schedule structure on the live GeM bid before final submission. The GeM bid itself contains five schedules with separate estimated values and EMD amounts.

Online Submission with Physical EMD Requirement

The tender is primarily processed through GeM. Bidders must upload their technical and financial documents online. Where EMD is furnished through Demand Draft, the bid-specific ATC permits an Account Payee DD in favour of Government Commerce College, payable at Naroda. The scanned proof is to be uploaded with the bid, with the physical instrument delivered to the Buyer within the prescribed period.

The financial bid also requires careful attention. The GeM instructions state that the price field should represent the training cost per trainee/student for the 30-hour programme, rather than the total cost of a 40-student batch.

Training Delivery and Reporting

The selected agency will be responsible for training delivery, practical participation, attendance monitoring, student and trainer feedback, examination support, certification and comprehensive reporting.

The agency must maintain an online portal with features including daily attendance updates, training photographs and videos, digital course material, faculty access, college monitoring access and student access for examinations, results and certificates.

The tender also places significant emphasis on attendance. A minimum of 80% attendance is required for students to be considered successful participants, and payment may be adjusted on a pro-rata basis if the required number of students does not meet the attendance threshold.

Procurement Advisory

Prospective bidders should complete their technical compliance review well before the closing date, particularly for trainer documentation, similar-service experience, turnover, Gujarat office requirements, EMD documentation and the prescribed declarations.

Bidders should also monitor the GeM portal for amendments, clarifications and corrigenda because the tender allows the Buyer to modify requirements before the bid closing date and such amendments may become binding on bidders.

Disclaimer: This article is prepared from the tender/RFP, GeM bid document and applicable GeM GTC supplied for review. Where the documents contain differing provisions, bidders should rely on the latest applicable GeM bid information, corrigenda and the final tender/RFP conditions before submission.

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