Key Tender Details

The tender portal record gives the publication date, tender fee, EMD, closing date and estimated contract value. The same portal record identifies the tender number, title, department, category and location.

Important Date Note

The Technical Bid Opening date is not populated in the supplied portal data. Therefore, no opening date should be published as a confirmed date. The RFP states that the technical proposal is opened after the submission deadline, while the financial proposal is opened later after technical evaluation and notification to technically qualified bidders.

The RFP's Data Sheet also contains blank/template fields for the pre-proposal conference and submission date. The current portal record specifically shows that no pre-bid meeting is scheduled.

Scope of Work

The assignment covers exposure visit services for executive and technical officials under Swachh Bharat Mission (SBM) U-2.0.

The RFP explains that Davanagere City Corporation intends to use structured exposure visits as a capacity-building mechanism to improve knowledge, skills and operational capacity through first-hand exposure to high-performing Urban Local Bodies (ULBs). The programme focuses on learning and replication of successful practices in solid waste management, sanitation and cleanliness.

The principal objectives include:

1. Building technical, managerial and operational capacity of officials and frontline personnel.
2. Facilitating knowledge exchange on SWM, sanitation systems and urban cleanliness governance.
3. Understanding planning, implementation, monitoring and citizen-engagement practices used by high-performing ULBs.
4. Supporting replication and contextual adaptation of successful models.
5. Strengthening institutional systems for SBM 2.0-related performance indicators.

The service provider is responsible for planning, coordinating and executing the exposure visit programme, including travel, accommodation, meals, safety, documentation and reporting.

Major Service Components

1. Exposure Visits

The service provider will arrange exposure visits to selected high-performing ULBs in India. Visits are envisaged for approximately 3–4 days, with multiple batches potentially covering field-level technical staff, executive staff and senior officials.

2. Travel and Logistics

The service provider will handle:

1. Air travel arrangements.
2. Ground transportation.
3. Local conveyance.
4. Safe and timely transportation during the programme.
5. Other travel-related logistics.

3. Accommodation and Meals

The service provider must arrange suitable accommodation of minimum 4-star category or equivalent, along with clean, safe and nutritious meals in accordance with approved requirements.

4. Safety and Compliance

The contractor is responsible for participant safety, emergency support and applicable insurance requirements, where applicable. The service provider must also comply with relevant labour, transport and safety requirements.

5. Documentation and Reporting

The assignment includes:

1. Visit-wise itineraries.
2. Attendance records.
3. Photographic and video documentation.
4. Documentation of learnings and best practices.
5. Consolidated post-visit reports.
6. Identification of replication potential for Davanagere City Corporation.

Bhubaneswar Study Trip Package

The financial proposal section specifies a 4-day/3-night Bhubaneswar study trip. The document's cost-summary page refers to approximately 24 participants, while the current portal data describes the item as a trip for approximately 28 members. This is an important discrepancy and bidders should verify the latest specification on the KPPP portal before submitting a quote.
The document specifies the package to include:

1. Bengaluru–Bhubaneswar–Bengaluru round-trip flight charges.
2. Breakfast, lunch and dinner.
3. Two-night accommodation in Bhubaneswar.
4. One-night accommodation in Puri.
5. 4-star hotel category or above on twin-sharing basis.
6. Davanagere-to-Davanagere AC bus transportation.
7. Local transportation by AC bus/AC cab.
8. Tour guide services.
9. Applicable entry charges.
10. Taxes and duties.

Professional Qualification and Technical Evaluation Criteria

The tender does not specify a separate academic/professional degree qualification for the bidding organisation in the available Data Sheet. Instead, eligibility and technical qualification are assessed through documentary evidence and a 100-point technical evaluation system.

The minimum technical qualifying score is 75 points. Further, bidders failing to submit the required unconditional Line of Credit are stated to be disqualified irrespective of their technical score.

Experience Requirement

The bidder must demonstrate similar experience through a work-done certificate of ₹15 lakh or more for a single assignment involving arrangement of study-tour visits to Government organisations/ULBs at state or national level during any one of the last five financial years.

The tender does not state a specific number of years of organisational experience. Accordingly, it would be inappropriate to publish a separate minimum-years experience requirement unless it is subsequently specified through a corrigendum or portal update.

Financial Eligibility

The principal financial requirements are:

1. CA-certified annual turnover with UDIN of at least ₹15 lakh in any two years between FY 2021-22 and FY 2025-26.
2. Unconditional Line of Credit of ₹4.20 lakh from a bank.
3. The Line of Credit is worth 20 technical points and is specifically stated to be mandatory for qualification.

Net Worth Requirement

No specific minimum net worth requirement is stated in the supplied tender documents or portal data.

Therefore, SkillCouncils.com should not publish a numerical net-worth threshold for this tender.

Tender Fee and EMD

The portal record specifically lists a ₹500 tender fee and ₹35,000 EMD.

The eligibility provisions require the tender processing fee and EMD to be credited to the respective e-Procurement receiving accounts before the bid submission deadline. They also state that EMD payments through e-payment must be made as a single transaction, with part payments liable to rejection.

EMD Exemption

The supplied tender data does not expressly provide an EMD exemption provision. Accordingly, bidders should treat the stated EMD requirement as applicable unless an applicable government exemption is expressly confirmed on the KPPP tender page or through an official corrigendum.

Tender Eligibility Criteria

The principal eligibility conditions include:

1. The bidder must not be under a Government of Karnataka declaration of ineligibility for corrupt or fraudulent practices.
2. Tender processing fee and EMD must be credited within the prescribed deadline.
3. EMD e-payment must be completed as a single transaction.
4. Conditional tenders will not be accepted.
5. Bidders must carefully examine the bid documents and upload the required documents.
6. Work-done certificates must be issued by a competent authority not below the rank of Executive Engineer and should include the e-Procurement indent number.
7. Original documents may be required for physical verification within one week of technical bid opening or whenever called for during evaluation.
8. Misleading, forged or fake documents can lead to action under the cited Government of Karnataka order.

The bidder must also not have been debarred or blacklisted by a State Government, Central Government or government undertaking for the specified reasons as on the date of tender submission.

Submission Guidelines

The tender is to be submitted online through the Karnataka Public Procurement Portal (KPPP).

The RFP expressly states that:

1. Technical and Financial Proposals must be submitted through https://kppp.karnataka.gov.in.
2. Technical qualification documents must be uploaded on the portal.
3. Financial quotation must also be submitted online.
4. No offline copy will be entertained.
5. Bidders are responsible for completing the upload before the stipulated date and time.

The financial proposal is required to be quoted in Indian Rupees through the KPPP portal.

Bid Evaluation Process

The tender follows a two-stage technical/financial evaluation framework under the RFP, with the selection method identified as Lowest Cost Selection (LCS).

The technical proposal is evaluated first. Proposals that fail to meet important requirements or the minimum technical score can be rejected. Financial proposals are opened only after completion of the technical evaluation and notification to technically qualified bidders.

The RFP states that the financial proposals are opened through the KPPP portal and that the Client will select the lowest evaluated proposal, subject to the prescribed process and subsequent negotiations.

Key Requirement Summary Table

Document Checklist for Bidders

Before submitting the bid, prospective bidders should prepare and upload the following documents as applicable:

1. CA Annual Turnover Certificate with UDIN showing minimum ₹15 lakh turnover achieved in any two eligible financial years between FY 2021-22 and FY 2025-26.
2. Similar Work Done Certificate of ₹15 lakh or more for a single qualifying study-tour assignment.
3. Work Done Certificate issued by a competent authority not below the rank of Executive Engineer.
4. Work Done Certificate containing the relevant e-Procurement Indent Number.
5. Tour and Travel Registration Certificate issued by the Department of Tourism, Government of Karnataka.
6. SKP Letter issued by MoHUA for SBM 2.0 Capacity Building Programme.
7. Valid GST Registration Certificate.
8. PAN Card.
9. Unconditional Line of Credit of ₹4.20 lakh issued by a bank.
10. Tender Fee payment confirmation.
11. EMD payment confirmation for ₹35,000.
12. Technical Proposal submission form.
13. Bidder/organisation profile.
14. Relevant project references for the last five years.
15. Methodology and work plan.
16. Proposed team composition and task allocation.
17. CVs of proposed key professional personnel, where applicable.
18. Activity/work schedule.
19. Financial Proposal/price quotation in the prescribed format.
20. Any other document specifically requested through the KPPP portal or subsequent corrigendum.
21. Declaration confirming that the bidder is not debarred/blacklisted as specified in the tender conditions.
22. Power of Attorney/authorisation for the authorised signatory, where required by the RFP.
23. Ensure scanned copies are clear and originals are retained for physical verification if called for.

The tender document specifically requires technical proposal information such as organisation experience, methodology, proposed team, staff CVs and work schedules.

The portal's document list separately identifies the turnover certificate, Line of Credit, tourism registration, MoHUA SKP letter, similar work certificate, GST and PAN as technical-bid documents.

Important Bidder Advisory

1. Verify the participant count

There is a discrepancy between the RFP's cost-summary page and the current portal item description. The RFP page refers to approximately 24 participants, whereas the portal record specifies 28 members. Bidders should rely on the latest official KPPP specification/corrigendum before finalising their financial quotation.

2. Do not assume the technical opening date

The supplied portal data does not contain a technical bid opening date. The opening date should therefore be checked directly on KPPP before publication of any subsequent update.

3. Check corrigenda

The tender conditions state that any corrigendum, modification or correction will be published through the KPP portal. Bidders should monitor the official portal up to the bid submission deadline.

4. Retain original documents

Original work certificates, turnover statements and other supporting documents may be required for physical verification during the evaluation process.

5. Line of Credit is critical

The tender specifically states that failure to submit the required unconditional Line of Credit can result in disqualification irrespective of the bidder's technical score.

Conclusion

The Davanagere City Corporation tender presents an opportunity for eligible tour-management, study-tour and capacity-building service providers to undertake a structured Bhubaneswar exposure visit and capacity-building programme for municipal officials.

The tender has an estimated contract value of ₹13.965 lakh, with a ₹500 tender fee and ₹35,000 EMD. Key qualification requirements include relevant study-tour experience, Karnataka tourism registration, CA-certified turnover, an MoHUA SKP letter, GST/PAN documentation and a ₹4.20 lakh unconditional bank Line of Credit.

Since the tender closes on 31 August 2026 at 5:00 PM, interested bidders should complete document preparation, payment and online submission well before the deadline. The official KPPP portal should be treated as the final reference for any corrigendum, participant-count clarification, bid-opening schedule or other modification.

Source basis: This tender update is prepared from the supplied Davanagere City Corporation RFP and the accompanying KPPP tender data. Where the documents contain blank fields or conflicting information, the discrepancy has been explicitly identified rather than assumed.

Consultation and Advisory

For tender consultation and advisory, please call or WhatsApp 9630030343.

Email: support@skillcouncils.com