Tender Overview

Scope of Work

The principal scope of the tender is to conduct the following maritime safety and security training programmes for 70 B.Tech. Marine Engineering students:

1. STCW-BST – Basic Safety Training
2. STSDSD – Ship Security Training for Seafarers with Designated Security Duties

The training is required to be conducted in accordance with the applicable DG Shipping mandates and requirements.

The bidder is expected to provide the training and associated facilities/services necessary for successful completion of the courses.

Key Scope Components

The quoted amount is required to include applicable expenses associated with the delivery of the training programme, including:

1. Conducting the STCW-BST and STSDSD courses.
2. Transportation of cadets from/to the KMSME campus, where applicable.
3. Tea, snacks and lunch for the cadets.
4. Required study materials.
5. Accommodation where the participating institute is located at a distance that makes daily commuting impractical.
6. Accommodation facilities compliant with the minimum facilities prescribed by DG Shipping for the relevant courses.
7. Full-day victualling expenses where accommodation is provided.
8. Other applicable charges and taxes associated with execution of the contract.

The tender document also states that any additional attempt for an exit examination by a cadet will not be payable by KMSME; the institution may collect such additional examination fees directly from the concerned cadet.

Professional Qualification Criteria

The tender places particular emphasis on the bidder's professional capability and experience.

1. DG Shipping Approval

The bidder should be a DG Shipping-approved institution for conducting the relevant STCW training.

2. Experience

The bidder should be an established/reputed institution in the field of conducting STCW courses and should have:

1. At least 5 years of experience in similar work in Educational and R&D Institutions.
2. Adequate experience in conducting STCW courses in accordance with DG Shipping requirements.
3. Customer references and purchase order copies for establishing previous experience.

The tender states that preference may be given to bidders conducting such courses in Kerala State.

The tender also requires submission of a Purchase Order as old as two years as documentary evidence/reference.

3. Institutional Capability

The bidder must demonstrate sufficient capability to execute the complete training assignment and provide the required technical and support facilities.

Eligibility Criteria

Based on the tender conditions, prospective bidders should ensure that they meet the following key eligibility requirements:

1. Be a reputed institution engaged in conducting STCW courses.
2. Have the required DG Shipping approval.
3. Possess at least five years of experience in similar work in Educational and R&D Institutions.
4. Have the required financial turnover.
5. Submit firm registration details and PAN.
6. Demonstrate financial soundness to execute the order.
7. Provide documentary evidence establishing eligibility and qualification.
8. Provide customer lists and relevant purchase orders for reference.
9. Submit the required compliance statement and detailed specifications.
10. Clearly disclose any deviation from the tender specifications.
11. Submit the required agreement in the prescribed manner.
12. Comply with the online e-GP submission requirements.

The final determination of eligibility rests with the tendering authority based on the documents and evidence submitted by the bidder.

Financial Criteria

The principal financial qualification requirement is the bidder's annual turnover.

The tender states that the bidder's annual financial turnover in the same name during the last two years shall not be less than the probable amount of the contract specified in the invitation to bid.

Since the estimated/probable contract value is ₹11,20,000, the applicable minimum annual turnover requirement is therefore ₹11,20,000 per year for each of the last two years, based on the wording of the tender document.

Net Worth

The supplied tender documents do not prescribe a specific minimum net worth requirement. Bidders are, however, required to demonstrate that they are financially sound and capable of executing the order.

Tender Fee and EMD

Tender Fee

The tender fee is:

₹2,006/-

This consists of:

1. Basic tender form cost: ₹1,700/-
2. GST @ 18%: ₹306/-
3. Total: ₹2,006/-

The tender conditions state that the tender fee is to be submitted online and that a tender submitted without the prescribed tender fee is liable to be summarily rejected. The tender notice also specifies the fee as an NEFT transaction.

Earnest Money Deposit

The prescribed EMD is:

₹11,200/-

The Notice Inviting Tender specifies the EMD as an NEFT transaction.

The tender conditions provide an exemption for firms registered with the Government Stores Purchase Department/University, for articles for which they have registered their names. Registered bidders are required to quote their applicable registration number. If a registered firm bids for stores/articles outside the scope of its registration, the EMD requirement may apply.

Submission Guidelines

The tender is an online-only procurement.

All bid/tender documents are required to be submitted through the Kerala Government e-GP portal:

www.etenders.kerala.gov.in

The tender documents specifically state that:

1. All bid documents must be submitted online.
2. Technical and financial bids must be uploaded in the designated online covers.
3. Manual submission will not be entertained.
4. Tenders sent by post will not be accepted.
5. Late tenders will not be accepted.
6. The tender must be submitted in the prescribed format.
7. The tender fee must be paid as specified.
8. The prescribed agreement must be submitted/executed online.
9. The BOQ template should not be modified or replaced; bidders are required to enter the permitted bidder information and quoted values in the prescribed BOQ.
10. The financial bid should be submitted through the prescribed BOQ with the required breakup/details.
11. Any deviation from the specifications should be clearly stated.

The BOQ supplied with the tender also specifically cautions bidders that modification or replacement of the prescribed BOQ may result in rejection.

Tender Timeline and Important Dates

Note: The supplied tender documents do not mention a specific time of day for bid closing or opening. Bidders should therefore check the live tender entry on the Kerala e-GP portal for the exact portal-generated deadline and opening schedule.

The tender documents state that bids will be opened online at the Office of the Registrar, Cochin University of Science and Technology, in the presence of bidders or their authorised representatives who wish to attend. If the scheduled opening date is a holiday/non-working day for a valid reason, the opening is to take place on the next working day at the same time and place.

Document Checklist for Bidders

Prospective bidders should prepare and verify the following documents before submitting the bid:

1. Completed prescribed Tender Form.
2. Completed Bid Form containing bidder name, address and contact details.
3. Firm/Institution registration certificate/details.
4. PAN card/document.
5. DG Shipping approval/recognition documents applicable to the STCW courses.
6. Documentary proof of minimum five years' relevant experience.
7. Relevant customer/client list.
8. Copies of previous Purchase Orders, including the required reference PO.
9. Financial turnover documents for the last two years.
10. Documents establishing financial soundness.
11. EMD payment proof of ₹11,200/- through the prescribed NEFT process, or valid EMD exemption/registration documentation where applicable.
12. Tender fee payment proof for ₹2,006/-.
13. Technical proposal/specification and compliance statement.
14. Detailed financial bid.
15. Prescribed BOQ duly completed without modifying/replacing the BOQ template.
16. Clearly documented deviations, if any.
17. Online agreement in the prescribed format.
18. E-Payment/Requisition for e-Payment form containing bidder bank details for NEFT/RTGS payments, as applicable.
19. Any other certificates/documents specifically requested by the Kerala e-GP portal or subsequent corrigendum.
20. Authorisation documents for the person signing/submitting the bid, wherever applicable.

The supplied Requisition for e-Payment form requires the bidder's bank, branch, IFSC, account number and bidder details for receiving payments through NEFT/RTGS.

Contract, Security and Payment Conditions

The successful bidder is required to execute the agreement within the period specified by the University. The tender conditions further state that the successful tenderer must execute the agreement within 15 days of receipt of the supply order.

A performance/security deposit equivalent to 5% of the total contract value is prescribed, subject to the applicable exemption provisions and tender conditions.

Payment is to be made after successful completion of the course, and the tender expressly states that advance payment will not be made.

The tender also contains a liquidated damages provision for delay in conducting the course, with liquidated damages stated at 1% of the order value per week, subject to a maximum of 10% of the order value.

Bid Validity

The bid must remain valid for 90 days from the date of opening of bids.

Bidders should therefore ensure that their quoted rates and commercial conditions remain firm for the prescribed validity period. Offers containing price variation clauses or inconsistent conditions may be liable for rejection under the tender terms.

Pre-Bid Meeting

No Pre-Bid Meeting date, time or venue is specified in the supplied tender documents.

Prospective bidders should monitor the Kerala e-GP portal and any subsequent corrigendum/addendum issued by CUSAT/KMSME for any clarification meeting or amendment.

Key Takeaways for Prospective Bidders

This tender is particularly relevant for DG Shipping-approved maritime training institutions with established experience in STCW training.

The most important qualification and compliance points are:

1. DG Shipping approval is essential.
2. Minimum relevant experience is 5 years.
3. Relevant experience should include work with Educational and R&D Institutions.
4. The financial turnover criterion is ₹11.20 lakh annually for each of the last two years, based on the tender wording.
5. Minimum net worth is not separately prescribed.
6. Estimated tender value is ₹11.20 lakh.
7. EMD is ₹11,200, with conditional exemption for eligible registered firms.
8. Tender fee is ₹2,006.
9. EMD is specified through NEFT.
10. Submission is online only through Kerala e-GP.
11. Bid submission closes on 9 September 2026.
12. Bid opening is scheduled for 16 September 2026.
13. The bid remains valid for 90 days.
14. The successful bidder must provide the required 5% performance/security subject to applicable provisions.
15. The quoted price should account for the required training-related services, including transportation, meals, study materials and accommodation where applicable.

Tender Publishing Information

The CUSAT Kunjali Marakkar School of Marine Engineering STCW-BST and STSDSD Training Tender 2026 was issued under Tender Reference KMSME/STCW/T-84/0036-Y/2026 for conducting training for 70 B.Tech. Marine Engineering students.

The Notice Inviting Tender is dated 10 August 2026, while the document publishing date and bid submission start date are 14 August 2026. The tender has an estimated value of ₹11.20 lakh and requires eligible bidders to submit their bids electronically through the Kerala Government e-GP portal.

The assignment covers STCW-BST and STSDSD training and is intended to support the mandatory safety and security training requirements applicable to the participating marine engineering students.

Conclusion

The CUSAT tender represents an opportunity for eligible maritime training institutions to provide STCW Basic Safety Training and Ship Security Training for Seafarers with Designated Security Duties to 70 Marine Engineering students.

Institutions intending to participate should carefully review the technical specifications, qualification requirements, financial criteria, EMD and tender fee provisions, BOQ requirements and online submission procedures before submitting their bids.

Since the tender is subject to the conditions published on the Kerala e-GP portal, bidders should also verify the live tender record and check for any corrigendum, amendment, extension or clarification before the final submission.

Official Tender Portal

Kerala Government e-GP Portal:
https://www.etenders.kerala.gov.in/

Tender Reference

KMSME/STCW/T-84/0036-Y/2026

Consultation and Advisory

For consultation and advisory services related to tender eligibility, bid documentation, tender compliance and submission support:

Call & WhatsApp: 9630030343
Email: support@skillcouncils.com