CMHO Banswara Tender 2026: ₹60 Lakh Training Hall, Accommodation and Food Arrangement Tender

The Chief Medical and Health Officer (CMHO), Banswara, under the Medical and Health Services Department, Government of Rajasthan, has invited an open tender for providing training hall, accommodation and food/breakfast arrangements for departmental training programmes at Banswara.

The tender has an estimated/bid value of ₹60 lakh and is being processed through the Rajasthan State Public Procurement Portal. The tender is relevant for eligible service providers, hospitality establishments, accommodation providers and firms capable of delivering integrated training, food and residential facilities in accordance with the tender specifications.

According to the Rajasthan State Public Procurement Portal, the tender was published and uploaded on 13 August 2026. The bid submission deadline is 24 August 2026, and the bid opening is scheduled for 25 August 2026.

Banswara Tender 2026: Key Highlights

The portal identifies the procurement as a Services tender with Food Arrangements as the bid sub-type and an estimated bid amount of ₹60,00,000.

Scope of Work

The tender relates to comprehensive arrangements required for training programmes organised at the district level. The selected service provider will be required to provide facilities in accordance with the specifications and conditions contained in the tender.

The major components include:

1. Training Hall Facilities

The scope includes training and meeting hall arrangements with suitable seating, lighting and air-conditioning. The tender specifications also refer to facilities such as:

1. Seating arrangements
2. Suitable lighting
3. Air-conditioning
4. Projector
5. Microphone
6. Stage
7. Inverter/power backup
8. R.O. water
9. Toilet and other associated facilities

Different hall configurations are included in the BOQ, including arrangements for smaller and larger groups.

2. Accommodation

Accommodation is an important component of the tender. The tender requires the bidder to be capable of providing the prescribed residential facilities, including:

1. Minimum 20 rooms as specified in the eligibility requirements
2. AC accommodation where required
3. Non-AC accommodation where specified
4. Double-bed rooms with attached toilet/bath facilities
5. Deluxe AC rooms for visitors, trainers, officers and participants
6. Residential hall arrangements for groups of participants

3. Food and Breakfast

The BOQ contains separate items for various food and refreshment requirements. These include general breakfast, special breakfast, general meals, special meals, tea, snacks and drinking water.

The tender specifications prescribe the nature of food arrangements and require the service provider to maintain the required quality and facilities throughout the contract period.

4. Drinking Water

The scope also includes R.O. water arrangements for residential and non-residential training programmes. Bottled drinking water requirements are also included in the BOQ.

5. Participant and Training Records

The tender requires the service provider to maintain relevant participant information, including training details and other identification/contact information as prescribed by the department.

Eligibility Criteria

The tender places emphasis on the bidder's ability to provide the complete range of facilities required for departmental training programmes.

A key requirement is that the bidder should be capable of providing the necessary training hall, accommodation, food, tea and breakfast facilities as a complete arrangement at the specified location.

The tender document specifies accommodation capacity of at least 20 rooms and training hall capacity of at least 30 persons in the relevant bidder declaration.

The bidder is also required to submit a prescribed certificate/declaration confirming its ability to provide these facilities.

Professional and Technical Qualification Criteria

The tender does not prescribe a conventional educational or professional degree qualification. Instead, technical qualification is based primarily on the bidder's organisational eligibility, infrastructure, statutory registrations, financial capacity and ability to provide the required services.

The technical bid requirements include:

1. Valid registration of the bidding entity.
2. PAN registration.
3. GST registration.
4. Valid Food Safety/FSSAI licence.
5. Fire Registration Certificate.
6. Required accommodation and training hall infrastructure.
7. Evidence/declaration regarding the prescribed minimum facilities.
8. Minimum turnover requirement.
9. Non-blacklisting declaration.
10. Technical Undertaking.
11. Financial Undertaking.
12. Signed and properly uploaded tender documents.

The tender checklist on pages 2 and 3 specifically identifies these documentary requirements.

Financial Eligibility Criteria

The tender specifies a minimum turnover of ₹20 lakh during the preceding one year.

It is important to note that the supplied tender does not separately prescribe a minimum average annual turnover calculation over three or five years. Therefore, applicants should not interpret the ₹20 lakh requirement as a three-year or multi-year average unless the procuring authority subsequently clarifies it.

Similarly, the supplied tender does not specify a minimum net-worth requirement.

Tender Fee, Processing Fee and EMD

The financial participation requirements are as follows:

1. Tender Fee: ₹1,000
2. Processing Fee: ₹1,000
3. Earnest Money Deposit (EMD): ₹1,20,000

The tender notice specifies DD/Banker's Cheque arrangements for the tender fee and earnest money, with the instruments to be submitted in favour of the prescribed authorities. The processing fee is specified through DD in favour of MD RISL, Jaipur.

The tender document does not expressly provide an EMD exemption provision in the supplied pages. Bidders claiming an exemption under any applicable government provision should therefore verify the current Rajasthan procurement portal requirements and tender conditions before relying on such exemption.

EMD and Document Submission Mode

The tender is primarily an online e-tender, and bidders are required to upload the technical and financial bids through the designated Rajasthan procurement portal using a digital signature.

However, the tender also requires the relevant original DD/Banker's Cheque instruments and specified documents to be submitted physically to the concerned office within the prescribed time.

Accordingly, bidders should consider the tender as requiring both online and offline compliance.

The tender instructions further state that the technical and financial bids are to be uploaded separately and that the prescribed BOQ should be used without modification or replacement.

Pre-Bid Meeting

The tender notice specifies a Pre-Bid Meeting on 20 August 2026 at 12:00 Noon at the concerned office.

Prospective bidders should use the pre-bid stage to seek clarification on eligibility, infrastructure requirements, BOQ specifications, documentation, payment instruments and submission procedures wherever necessary.

Important Tender Dates

The tender was published on 13 August 2026. The Rajasthan State Public Procurement Portal records the bid submission end date as 24 August 2026 and bid opening date as 25 August 2026.

The tender notice further specifies the following operational schedule:

1. Tender Publishing Date: 13 August 2026
2. Pre-Bid Meeting: 20 August 2026 at 12:00 Noon
3. Physical DD/Banker's Cheque Submission: 24 August 2026 by 3:00 PM
4. Online Bid Closing: 24 August 2026, with the notice specifying up to 6:00 PM
5. Technical Bid Opening: 25 August 2026 at 11:00 AM
6. Financial Bid Opening: 25 August 2026 at 2:00 PM

Bidders should complete online submission well before the closing time to avoid portal, DSC, document-upload or connectivity issues.

Document Checklist for Banswara Tender

Before submitting the bid, prospective bidders should prepare and verify the following:

1. Tender Fee DD/Banker's Cheque of ₹1,000
2. EMD DD/Banker's Cheque of ₹1,20,000
3. Processing Fee DD of ₹1,000
4. PAN Card
5. GST Registration Certificate
6. Food Safety/FSSAI Licence
7. Fire Registration Certificate
8. Bank account statement as required
9. Registration Certificate of the firm/company/entity
10. Partnership Deed, wherever applicable
11. Permanent and present address details of partners, where applicable
12. Certificate/declaration confirming accommodation and training hall facilities
13. Evidence/declaration regarding minimum 20 rooms
14. Evidence/declaration regarding prescribed training hall capacity
15. Turnover certificate showing at least ₹20 lakh in the preceding year
16. Annexure-A non-blacklisting declaration
17. Technical Undertaking
18. Financial Undertaking
19. Signed tender documents
20. Technical bid documents
21. Financial BOQ
22. Digital Signature Certificate
23. Bidder's mobile/WhatsApp number
24. Bidder's email address

The tender checklist expressly requires several of these documents and states that registration certificates should be uploaded with self-attested copies along with the bid.

BOQ and Financial Bid

The uploaded BOQ provides an item-rate financial bidding schedule covering the tender's food, refreshments, drinking water, training hall and accommodation requirements.

The BOQ includes items such as:

1. General breakfast and tea
2. Special breakfast and refreshments
3. District-level meeting breakfast
4. General meal arrangements
5. Special meal arrangements
6. R.O. drinking water
7. Tea
8. Air-conditioned training hall arrangements
9. Meeting hall arrangements
10. Hall arrangements for Asha-related meetings
11. Deluxe AC room arrangements
12. AC double-bed accommodation
13. Non-AC double-bed accommodation
14. Residential hall arrangements

The BOQ instructions state that the prescribed template must not be modified or replaced and that the bidder should enter the relevant bidder information and quoted values before uploading it.

Performance Security

The Financial Undertaking included in the tender refers to furnishing prescribed performance security at 3% of the total value, subject to the tender's contractual provisions.

The undertaking also warns of forfeiture/cancellation consequences in cases of failure to furnish the prescribed security or execute the agreement within the stipulated period.

Important Compliance Points for Bidders

Prospective bidders should pay particular attention to the following:

1. Do not modify or replace the prescribed BOQ.
2. Upload technical and financial bids in the prescribed covers.
3. Ensure that all required documents are signed and properly scanned.
4. Verify the validity of PAN, GST, FSSAI and Fire Registration documents.
5. Ensure the turnover certificate supports the required ₹20 lakh turnover.
6. Confirm the availability of the prescribed accommodation and training hall facilities.
7. Ensure the EMD and tender-fee instruments are prepared in the correct name.
8. Submit the prescribed physical instruments within the specified deadline.
9. Use a valid Digital Signature Certificate for online submission.
10. Complete the online submission before the deadline rather than waiting until the final minutes.
11. Check the Rajasthan State Public Procurement Portal for any corrigendum or clarification before submitting the final bid.

Tender Authority and Contact Details

Procuring Entity: Dr. CMHO Banswara
Department: Medical and Health Services
Office: CMHO Banswara, Swasthya Bhawan, Janawari Udaipur Road, Banswara, Rajasthan – 327001
Email: cmho-ban-rj@nic.in
Mobile: 9414645245
Landline: 7742120111

The official portal record identifies Dr. CMHO Banswara as the procuring entity and provides the above departmental contact details.

Consultation and Advisory

For tender consultation and advisory services, please call or WhatsApp 9630030343.

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