Tender Overview

The Indian Navy, under the Ministry of Defence and Department of Military Affairs, has issued a GeM Custom Bid for Services for Training on AC Plant Starter Panel at OEM Premises. The tender is associated with Naval Dockyard, Visakhapatnam, and the training venue specified in the RFP is the OEM premises in Pune, Maharashtra. The RFP identifies the requirement as training for 05 yard personnel, while the GeM bid records the service under the Professional Training Services (Version 2) category.

The GeM bid was dated 12 August 2026, with bid submission closing on 26 August 2026 at 2:00 PM and bid opening scheduled for 26 August 2026 at 2:30 PM. The bid offer validity is specified as 180 days from the bid end date.

The tender is structured as a Single Packet Bid and reverse auction is not enabled. The estimated bid value is ₹3,83,500 inclusive of all taxes. The GeM document also states that EMD is not required and ePBG is not required.

Key Tender Details

The turnover, experience, bid value, EMD and ePBG requirements are expressly recorded in the GeM bid document.

Scope of Work

The principal requirement is training on an AC Plant Starter Panel for five yard personnel at OEM premises. The RFP specifies a two-day programme.

The major training areas include:

1. Basics of the refrigeration system.
2. Introduction to major AC plant components, including:
   • Semi-hermetic screw compressor
   • Integral oil separator
   • Condenser
   • Plate heat exchanger-type evaporator
   • Instruments and controls
   • Safety devices
   • Valves
   • Compressor capacity controller
   • Starter panel
   • Microprocessor-based AC plant controller
   • Electrical system
3. Operation of the AC plant.
4. STW of new plants.
5. Defect identification and rectification of existing systems.
6. Troubleshooting of the AC Plant Starter Panel.

The RFP's Scope of Work table specifies 05 nominations, 02 days of training and OEM premises as the venue.

Training and Service Delivery Requirements

The attached General Conditions provide several operational requirements for the selected service provider.

The course is to be conducted from 0900 hours to 1700 hours, excluding Sundays and holidays. If a public holiday or other circumstance prevents a full working day of training, the programme is to be extended accordingly without additional cost.

The institute/firm must deploy qualified and experienced faculty, with their particulars/biodata provided along with the bid. Course material/training kits, including booklets and writing materials such as folders/bags, pens and pads, are to be provided to each participant. One set of course material is to be submitted to ND(V)/DGM(HRTD) after completion.

The training provider is also required to:

1. Update course material where new developments are incorporated.
2. Accommodate a batch-strength variation of ±20%, as stated in the General Conditions.
3. Conduct training at the OEM premises.
4. Provide refreshments and working lunch to participants during training.
5. Conduct an examination for participants and submit results.
6. Issue appropriate courseware and certificates to successful candidates.
7. Submit relevant documents demonstrating conduct of similar courses for other organisations.
8. Support post-training performance evaluation requirements.

Professional Qualification Criteria

The GeM bid requires the bidder to demonstrate relevant professional and technical capability.

Minimum Experience

The bidder must have three years of experience in providing similar services. The experience is to relate to services provided to Central Government, State Government organisations or PSUs, and supporting contracts/orders are required.

The tender further provides a past-performance qualification requirement. During the specified three-year period, the bidder must have successfully completed either:

1. Three similar completed services, each costing at least 40% of the estimated cost; or
2. Two similar completed services, each costing at least 50% of the estimated cost; or
3. One similar completed service, costing at least 80% of the estimated cost.

Based on the stated estimated value of ₹3,83,500, these thresholds correspond approximately to:

These figures are mathematical calculations from the tender's stated percentages and estimated value; bidders should rely on the exact tender wording during submission.

Financial Eligibility Criteria

Minimum Average Annual Turnover

The minimum average annual turnover requirement is ₹3 lakh for the last three financial years. The bid requires documentary evidence such as certified audited balance sheets or a certificate issued by a Chartered Accountant/Cost Accountant showing the relevant turnover.

Net Worth

No specific minimum net-worth amount is stated in the provided tender documents.

However, the bidder must provide an undertaking confirming that it is not under liquidation, court receivership or similar proceedings and is not bankrupt.

EMD and Tender Fee

EMD

The GeM bid explicitly states:

EMD Required: No.

Accordingly, no EMD amount or EMD payment mode is specified for this particular bid. ePBG is also marked as not required.

For general GeM context, the applicable GTC also provides rules concerning bid security and exemptions, but for this particular tender the bid itself records EMD as not required.

Tender Fee

Tender Fee: Not required / no tender fee specified.

The GeM bid disclaimer specifically lists asking for any tender fee or bid participation fee among prohibited ATC conditions.

Eligibility Criteria

The key eligibility conditions include:

1. Minimum average annual turnover of ₹3 lakh for the last three years.
2. Minimum three years' experience in similar services.
3. Relevant past experience with Central/State Government organisations or PSUs.
4. Submission of supporting contracts/orders for experience.
5. Financial standing undertaking confirming that the bidder is not bankrupt or under liquidation/court receivership.
6. Required bidder/OEM documentation as specified in the GeM bid.
7. Compliance with applicable statutory and labour-law requirements.
8. Service-provider office in the state of the consignee, supported by documentary evidence.
9. Dedicated/toll-free telephone support facility.
10. Service-support escalation matrix.
11. Compliance with the specific OEM/service requirements stated in the bid.
12. For bidders claiming any applicable experience/turnover exemption, documentary evidence supporting the exemption must be uploaded for buyer evaluation.

MSE and Startup Position

The bid states that MSE purchase preference is applicable, with a price preference band of up to L1 + 15%, subject to the applicable conditions.

However, the bid specifically records that MSE relaxation for years of experience and turnover is not available, and Startup relaxation for years of experience and turnover is also not available.

For MSE purchase preference, the bidder must meet the applicable Udyam and service-provider requirements. The tender states that traders/resellers are excluded from the relevant MSE purchase-preference provision for the service context.

Submission Guidelines

The bid is to be submitted online through the Government e-Marketplace (GeM) portal. The original RFP also states that the bid is being issued on a single-bid basis and that the required techno-commercial and supporting documents are to be uploaded in the relevant GeM enclosures.

Important Submission Points

1. Register and maintain an active GeM seller/service-provider profile.
2. Ensure the service offered corresponds to the tender requirement.
3. Upload all mandatory technical, commercial and eligibility documents.
4. Upload turnover evidence for the required financial period.
5. Upload experience documents and completion/execution evidence.
6. Upload OEM-related documents required by the bid.
7. Upload the requested statutory registrations/certificates.
8. Ensure all declarations and undertakings are properly signed and valid.
9. Verify the online bid before the closing time.
10. Submit before 26 August 2026 at 2:00 PM to avoid last-minute portal or technical issues.
11. Maintain compliance with GeM GTC, applicable service-specific conditions and Buyer Added Terms.

The GeM bid specifies a Single Packet Bid and permits two days for technical clarification during technical evaluation.

Important Tender Dates

The bid document gives 12 August 2026 as the bid date and records the closing and opening times above.

Document Checklist for Bidders

Before submitting the GeM bid, prospective bidders should review the following checklist against the live GeM bid and all uploaded ATC documents:

1. GeM Seller/Service Provider registration and profile details
2. Experience Criteria supporting documents
3. Bidder Turnover Certificate
4. Certified audited financial statements / applicable CA or Cost Accountant turnover certificate
5. OEM Authorization Certificate, as requested in the bid
6. OEM Annual Turnover documents, as requested
7. Certificate requested under ATC
8. GSTIN / GST Registration Certificate
9. PAN Card
10. Bank Details
11. ECS Mandate
12. Annual Turnover Certificate
13. ISO Certificates
14. Similar Work Orders / Contracts
15. Completion / Execution Certificates for similar assignments
16. Contract copies with invoices, where used as experience proof
17. Client execution certificate mentioning contract value, where applicable
18. GSTR-3B for the last two months
19. Registration certificate with ND(V), if applicable
20. Submitted service-support documents
21. Faculty particulars / biodata
22. Financial standing / non-bankruptcy undertaking
23. Office-in-consignee-state documentary evidence
24. Dedicated/toll-free service-support telephone details
25. Service-support escalation matrix
26. Any applicable Udyam Certificate for MSE preference
27. Any other document specifically requested in the live GeM ATC
28. Signed declarations and undertakings
29. Compliance with applicable statutory and labour requirements

The GeM bid's seller-document section specifically identifies Experience Criteria, Bidder Turnover, the ATC certificate, OEM Authorization Certificate and OEM Annual Turnover. The RFP additionally lists GSTIN, PAN, bank details, ECS mandate, annual turnover certificate, ISO certificates, similar work orders and recent GSTR-3B among the required documents.

Payment Terms

Payment is to be made on completion of training. The RFP states that there will be no revision of rates during the contract period and that payment will be made after submission of relevant documents relating to completion of the job. No advance payment is to be made.

The payment documentation includes the seller's bill/commercial invoice and applicable statutory supporting documents. Electronic payment/bank account details are also required.

Contract and Performance Conditions

The purchaser is identified as the Admiral Superintendent, Naval Dockyard, Visakhapatnam. The purchaser may or may not accept the lowest tender, and the contract is deemed to come into effect upon issue of the work order.

The service provider cannot assign or subcontract the contract without prior written consent of the purchaser. The quoted prices are to be fixed, subject to the conditions specified in the tender, and price quotations must provide a clear breakdown of applicable taxes and duties.

Tender Analysis for Prospective Bidders

From a tender-compliance perspective, this procurement has several important features.

First, the financial entry threshold is relatively specific, with a minimum average annual turnover of ₹3 lakh and a three-year similar-service experience requirement. Second, the tender requires meaningful documentary evidence of prior similar assignments, including alternative qualification routes based on the value and number of completed contracts.
Third, the bid is particularly documentation-driven. Prospective bidders should ensure that turnover, experience, OEM-related documentation, statutory registrations, support arrangements and declarations are internally consistent before uploading the bid.

Fourth, although MSE purchase preference is available, the bid does not provide relaxation in experience or turnover requirements for MSEs or startups.

Finally, the tender is expressly identified as a Single Tender, with the GeM document stating that the competent authority certified urgency and justified procurement without an advertised tender enquiry. The listed seller organisation for participation is Kirloskar Pneumatic Company Limited.

Important Compliance Note

This article is prepared from the tender documents supplied for review and is intended as a public information summary. Tender conditions can be amended through GeM corrigenda or subsequent buyer communications. Bidders should therefore verify the live GeM bid, applicable GTC/STC/ATC provisions and any corrigendum before submitting an offer.

Where a requirement is not stated in the supplied documents, this article does not infer or substitute a requirement. In particular, no minimum net-worth figure and no pre-bid meeting date were identified in the documents reviewed.

Consultation and Advisory

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