Key Tender Details

The tender data records a tender value of ₹16 lakh, EMD of ₹40,000, tender fee of ₹500, online receipt closing on 28 August 2026 at 5:30 PM, and technical bid opening on 31 August 2026 at 11:00 AM.

Scope of Work

The principal scope is the provision of outsourced manpower to the District Skill Development Office for the 2026-27 service period.

The tender specifies the following manpower requirement:

The tender requires the selected agency to provide eligible personnel, ensure their regular attendance and maintain appropriate conduct and confidentiality. The manpower supplied is expected to meet the qualifications prescribed by the tender authority.

The selected outsourcing agency will also have responsibilities relating to employee documentation, statutory compliance, EPF and ESI, salary payments, attendance, replacement of personnel when required and submission of supporting records.

The tender requires outsourced employees to be provided with EPF and ESI-related facilities and requires the agency to maintain relevant statutory records and make applicable payments.

Professional Qualification Criteria

The manpower proposed by the successful bidder must meet the qualification requirements prescribed in the tender:

Data Entry Operator

1. 2 positions are required.
2. The prescribed qualification is any degree with computer knowledge.
3. The engagement period is 12 months.

Group D Personnel

1. 2 positions are required.
2. The prescribed qualification is SSLC.
3. The engagement period is 12 months.

The outsourcing agency is responsible for supplying suitable candidates and ensuring that personnel satisfy the prescribed qualification and service requirements.

Eligibility Criteria

The tender establishes several eligibility and compliance requirements for participating agencies.

Key requirements include:

1. The bidder must have GST registration and submit supporting GST and PAN documentation.
2. The bidder must possess the required permission/licence from the Labour Department for providing manpower services, valid as on the relevant date.
3. The bidder must have EPF and ESI registration and submit supporting documents.
4. The bidder must demonstrate experience of providing manpower services during the preceding three years to government or non-government organisations.
5. The bidder must provide relevant service/work-order or service-certification documents.
6. The bidder must provide financial and tax records for the specified financial years.
7. The bidder must submit a non-blacklisting declaration.
8. The bidder must comply with all terms and conditions of the tender.
9. The bidder must not be under a declaration of ineligibility for corrupt or fraudulent practices issued by the Government of Karnataka.
10. The tender processing fee and EMD must reach the designated e-Procurement accounts within the prescribed deadline.

Financial Criteria

A significant financial eligibility condition is the turnover requirement.

The tender requires the bidder's total financial turnover during the preceding three years to be more than ₹25 lakh. The technical bid documentation specifically calls for annual turnover/audit reports for:

1. FY 2023-24
2. FY 2024-25
3. FY 2025-26

The tender also requires submission of applicable income-tax payment records for these financial years.

Financial Requirement Summary

Important: For public-facing tender information, the turnover condition should be described as “total financial turnover exceeding ₹25 lakh during the preceding three years” rather than converting it into an annual average, because the source tender does not expressly prescribe a minimum average annual turnover.

Tender Fee, EMD and Security Deposit

Tender Fee

The e-Procurement record specifies a Tender Fee of ₹500.

Earnest Money Deposit (EMD)

The required EMD is ₹40,000. The tender documents also state that the EMD is to be submitted through the e-Procurement process and cannot be adjusted against other amounts payable to the office.

The e-Procurement record specifies that EMD payment through e-Payment is to be made as one single transaction, with part payments liable to rejection.

EMD Exemption

The reviewed tender materials do not expressly confirm an EMD exemption. Although an SSI certificate appears among the mandatory technical-bid documents in the e-Procurement record, bidders should not presume that EMD exemption applies unless the applicable tender portal rules or a written clarification from the tendering authority confirms it.

Security Deposit

The successful bidder is required to provide a security deposit of ₹80,000 in the manner prescribed in the tender documents.

Submission Guidelines

The tender is an e-Procurement tender, and eligible bidders are required to submit their bids electronically through the prescribed e-Procurement website.

The tender documents state that bids submitted through any mode other than the prescribed e-Procurement process will not be accepted. Supporting documents are required to be duly certified/attested as specified and uploaded with the technical bid.

The tender follows a Two-Cover / Two-Bid System:

Cover 1 – Technical Bid

The bidder submits eligibility, registration, experience, financial and statutory documents.

Cover 2 – Financial Bid

The bidder submits the applicable financial/service charges in the prescribed format.

Only bidders satisfying the technical requirements will proceed to financial bid consideration. The tender states that the bidder quoting the lowest acceptable rate among technically qualified bidders will be considered L1.

Important Tender Deadlines

The following dates are particularly important for prospective bidders:

The tender document itself records the bid submission deadline as 28 August 2026 at 5:30 PM, technical bid opening on 31 August 2026 at 11:00 AM, and financial bid opening on 1 September 2026 at 11:00 AM. It also cautions that the schedule may be subject to subsequent changes.

The e-Procurement data separately records the tender-query closing time as 27 August 2026 at 5:30 PM and confirms that no pre-bid meeting has been scheduled in the tender record.

Document Checklist for Bidders

Prospective bidders should prepare and verify the following documents before uploading the technical bid.

1. Firm name and complete address
2. Contact person's name, designation and mobile number
3. GST Registration Certificate
4. PAN Card
5. Labour Department licence/permission for providing manpower services
6. EPF registration certificate
7. ESI registration certificate
8. Income-tax payment details
9. Annual turnover/audit reports for FY 2023-24
10. Annual turnover/audit reports for FY 2024-25
11. Annual turnover/audit reports for FY 2025-26
12. Financial turnover supporting documents
13. Relevant manpower-service work orders
14. Service certificates/experience certificates for the preceding three years
15. Non-blacklisting declaration as prescribed in Annexure-2
16. EPF/ESI paid receipts as prescribed in Annexure-3
17. SSI certificate, where applicable/required by the e-Procurement record
18. EMD payment proof/transaction details
19. Tender fee payment
20. Any other documents required under the tender conditions

The official Technical Bid Format identifies documents including firm details, contact information, GST and PAN, income-tax details, turnover/audit reports, related-service work orders, non-blacklisting declaration, ESI/PF paid receipts and other supporting documents. It also states that documents must be attested by a Gazetted Officer or Chartered Accountant and uploaded through the e-Procurement website.

Tender Requirements at a Glance

The official e-Procurement record confirms the ₹16 lakh estimated tender value, service classification, two-cover system, ₹500 tender fee and ₹40,000 EMD.

Compliance Responsibilities of the Selected Agency

The successful outsourcing agency will have substantial compliance responsibilities beyond simply supplying manpower.

These include:

1. Providing personnel meeting the prescribed qualifications.
2. Ensuring personnel report for duty on time.
3. Maintaining appropriate employee conduct and confidentiality.
4. Opening and maintaining applicable EPF and ESI accounts.
5. Depositing applicable EPF and ESI contributions.
6. Paying employee salaries within the prescribed time.
7. Maintaining employee records and supporting documents.
8. Providing replacement personnel when required.
9. Complying with government directions regarding minimum wages.
10. Submitting monthly bills and supporting statutory records.
11. Complying with applicable labour and tax requirements.
12. Meeting the terms and conditions of the tender throughout the contract period.

The tender also provides for penalties in situations where required manpower is not provided on time or satisfactory replacement is not made when required.

Key Points for Manpower Service Agencies

This tender may be relevant to manpower outsourcing agencies, staffing companies, human-resource service providers and eligible firms with prior experience in supplying outsourced manpower.

Before submitting a bid, interested agencies should pay particular attention to:

1. Three-year experience:
Relevant manpower service experience and supporting work orders/service certificates should be readily available.

2. Turnover:
The bidder must demonstrate total financial turnover of more than ₹25 lakh for the preceding three financial years.

3. Statutory registrations:
GST, PAN, EPF, ESI and the required Labour Department permission/licence are important eligibility documents.

4. Online submission:
The tender does not provide for physical/offline submission as an alternative. The bid must be submitted through the prescribed e-Procurement system.

5. EMD and tender fee:
The applicable ₹500 tender fee and ₹40,000 EMD should be arranged well before the submission deadline.

6. Document certification:
Required documents should be certified/attested in accordance with the tender requirements before uploading.

7. Deadline:
The final bid submission deadline is 28 August 2026 at 5:30 PM. Bidders should avoid waiting until the final hour because payment processing and electronic upload requirements may affect successful submission.

Conclusion

The District Skill Development Office, Ramanagara, Bengaluru South District has invited an open e-Procurement tender for outsourcing manpower services for the 2026-27 period, with an estimated value of ₹16 lakh.

The requirement covers four outsourced personnel—two Data Entry Operators and two Group D employees—for a 12-month period. Key financial requirements include a ₹40,000 EMD, ₹500 tender fee, and total financial turnover exceeding ₹25 lakh over the preceding three years.

The tender is being processed through an online two-cover/two-bid system. Eligible manpower service providers should ensure that their GST, PAN, Labour Department, EPF, ESI, financial, experience and non-blacklisting documentation is complete before submission.

The most important deadline is 28 August 2026 at 5:30 PM, while the technical bid is scheduled to open on 31 August 2026 at 11:00 AM and the financial bid on 1 September 2026 at 11:00 AM.

Disclaimer: This article is prepared from the tender document and associated e-Procurement tender data provided for review. Where a particular requirement—such as net worth or EMD exemption—is not expressly stated in the reviewed source, it has been identified as “not specified” rather than inferred. Bidders should refer to the latest official tender notice and e-Procurement portal updates before making a submission.

Consultation and Advisory

For tender consultation and advisory, please call or WhatsApp: 9630030343

Email: support@skillcouncils.com