Key Tender Information

Source: GeM Bid Document, particularly pages 1–5, and Scope of Work/Annexures, pages 3–9.

Detailed Tender Eligibility and Qualification Criteria

1. Minimum Average Annual Turnover

The bidder must have a minimum average annual turnover of ₹7 lakh for the last three financial years, as specified in the GeM bid.

The tender document requires documentary evidence through:

1. Audited financial statements/balance sheets; or
2. Certificate from a Chartered Accountant/Cost Accountant indicating turnover.

The attached Scope of Work also specifically mentions an average annual turnover of ₹7 lakh.

MSE and Startup Relaxation

The GeM bid provides relaxation from experience and turnover requirements for eligible:

1. Micro and Small Enterprises (MSEs); and
2. DPIIT-registered Startups,

subject to applicable GeM/MSME rules and fulfilment of quality and technical requirements. Supporting documents must be uploaded to claim the exemption.

2. Net Worth Requirement

No specific minimum net worth requirement is stated in the supplied tender/GeM Bid Document.

Therefore, SkillCouncils.com recommends that bidders should not assume a net-worth threshold unless a subsequent corrigendum, clarification or GeM update introduces one.

3. Minimum Experience

The GeM bid requires:

3 years of past experience in providing similar services.

The experience should relate to services provided to:

1. Central Government organisations;
2. State Government organisations; or
3. PSUs.

The bidder is required to submit relevant contracts/work orders and supporting completion/CRAC documentation as applicable.

Additional Past Performance Requirement

The tender specifies that the bidder should have successfully completed similar services during the current financial year and the preceding three financial years, meeting one of the following:

1. Three similar completed services, each costing at least 40% of the estimated cost; or
2. Two similar completed services, each costing at least 50% of the estimated cost; or
3. One similar completed service, costing at least 80% of the estimated cost.

Based on the estimated cost of ₹3.65 lakh, these thresholds work out approximately to:

Scope of Work

The principal requirement is to organise one 30-day residential training batch for 30 candidates near Porbandar City.

The service provider will be responsible for arranging the complete infrastructure and support services required for the training programme.

Major components include:

1. Residential accommodation for trainees
2. Food and refreshments
3. Classroom facilities
4. Ground/physical training facilities
5. Physical training instructor
6. Training faculty/lecturers
7. Training coordinator
8. Ground maintenance
9. Medical/first-aid support as required
10. Drinking water
11. Electricity and basic residential amenities
12. Required training equipment
13. Support for written and physical test preparation
14. Security and controlled access
15. Fire safety arrangements
16. Clean, hygienic and suitable premises

The Scope of Work states that the facilities should generally be located within 20 km of Porbandar City and should be available at one location or in close proximity.

Training Faculty and Manpower

The service provider is expected to arrange appropriate trainers, including requirements for:

1. Physical education/physical training;
2. Retired Army personnel;
3. Police/SRP physical training instructors;
4. English;
5. Mathematics;
6. Science;
7. General Knowledge; and
8. Other faculty required for the training programme.

A coordinator must also be appointed for overall management of the residential training batch.

Residential and Food Arrangements

The Scope of Work provides for accommodation and meals for the candidates.

The specified food arrangements include:

Breakfast

Tea/milk, breakfast and sprouts/legumes.

Lunch

Two vegetables, including one pulse-based vegetable and seasonal vegetable, roti, salad, dal-rice and buttermilk.

Dinner

Vegetable, roti/rotla/bhakri, khichdi/rice, kadhi/dal and salad.

The agency is also required to maintain suitable accommodation, bedding, drinking water, sanitation and uninterrupted electricity.

Financial Criteria and Estimated Cost

The Government has provided an estimated expenditure of ₹3,65,000 inclusive of taxes for one residential training batch.

The Scope of Work breaks the indicative expenditure into the following major components:

The Scope of Work states that bids above the sanctioned provision will not be accepted and that selection will be made in accordance with applicable Government rules among eligible competitive offers.

The tender also states that no advance payment will be made for the training programme.

EMD and Tender Fee

EMD

There is an important point that bidders should note.

The GeM Bid Details expressly state: “EMD Required – No.”

Therefore, based on the GeM bid detail, no EMD is required.

However, Annexure 3 of the attached Scope of Work contains an item referring to EMD/Security Deposit and MSME exemption. This creates a potential inconsistency between the attached Scope of Work and the GeM bid's EMD field.

Tender Fee

No tender fee amount is specified in the supplied bid document.

Further, the GeM disclaimer specifically states that asking for a tender fee/bid participation fee through an additional clause is not permitted.

Practical recommendation: Bidders should rely on the live GeM bid fields and, if necessary, obtain clarification from the Buyer before making any payment. Do not make an offline tender-fee or EMD payment unless the live GeM bid/corrigendum expressly requires it.

Tender Fee, EMD and Financial Requirement Summary

Eligibility Criteria

An eligible bidder should generally be able to demonstrate the following:

1. Registered office in Gujarat.
2. Required experience in similar services.
3. Minimum average annual turnover of ₹7 lakh, subject to applicable MSE/Startup relaxation.
4. Not blacklisted by any Government department/agency.
5. Valid GST registration/certificate, wherever applicable.
6. Relevant work experience/completion certificates or GeM work orders and CRAC.
7. Valid FSSAI/food licence issued by an authorised Government authority because food services are part of the contract.
8. Suitable accommodation, classroom, mess and physical training/ground facilities near Porbandar.
9. Ability to provide the required trainers and coordinator.
10. Compliance with applicable Government instructions and labour laws.

Professional/Pre-Qualification Criteria

The tender's pre-qualification requirements focus primarily on the bidder's organisational capability rather than a specific professional degree.

The bidder should demonstrate:

1. Relevant institutional/service-provider experience;
2. Adequate residential infrastructure;
3. Training facilities;
4. Food-service capability;
5. Qualified/appropriate training personnel;
6. Financial capacity;
7. Government/PSU service experience;
8. Statutory registrations;
9. Compliance with Government requirements.

The Buyer may conduct physical verification/site inspection of the bidder's facilities before final technical acceptance. This is particularly important because the Scope of Work requires the physical facilities to be available near Porbandar.

Submission Guidelines

The bid is to be submitted through the GeM portal.

The Scope of Work requires documents to be properly signed/stamped by the authorised person and uploaded as PDF files.

Important submission requirements

1. Complete the GeM online bid.
2. Upload all required technical and financial documents.
3. Ensure documents are signed/stamped where required.
4. Upload supporting documents for any MSE/Startup exemption claimed.
5. Quote the price inclusive of GST, as required by the tender.
6. Ensure the bidder has a registered office in Gujarat.
7. Verify the technical specifications and infrastructure requirements before submission.
8. Do not upload unnecessary documents beyond those requested.

Physical Document Requirement

The tender additionally states that the original notarised Annexure 4 and specified original documents are to be sent to the concerned office within five days from the final bid date.

The tender document should therefore be read carefully in conjunction with the live GeM bid and any subsequent clarification/corrigendum.

Document Checklist for Bidders

Important: The tender itself cautions bidders not to upload unnecessary documents beyond those required.

Key Tender Dates

Reverse Auction and Evaluation

This tender is a Two-Packet Bid, comprising technical and financial evaluation.

The GeM bid also enables a Reverse Auction (RA).

The RA will generally be conducted among the first 50% of technically qualified bidders, arranged from lowest to highest quoted price, subject to the detailed GeM rules stated in the bid.

The evaluation method is Total Value Wise Evaluation.

The bid also provides MSE purchase preference, with eligible MSE service providers potentially receiving purchase preference within L1 + 15%, subject to applicable conditions and validation.

Important Compliance Points for Bidders

Prospective bidders should pay particular attention to the following:

1. Porbandar location requirement

The required ground, classroom, hotel/accommodation and mess facilities should be near Porbandar, generally within 20 km, and should be at one location or in close proximity.

2. Physical verification

The Buyer may physically inspect the facilities before finalising technical qualification.

3. Minimum trainee strength

The planned batch is for 30 candidates. The Scope of Work states that the number should generally not fall below 20; if the number falls below that threshold, the training batch may have to be discontinued as per the tender conditions.

4. No advance payment

The Scope of Work specifically states that advance payment will not be made.

5. GST-inclusive quotation

The bidder must quote the price inclusive of GST.

6. Food licence

Because catering/food arrangements are part of the scope, an appropriate FSSAI licence is specifically required.

7. Labour-law compliance

The GeM bid requires service providers to comply with applicable labour laws and statutory requirements.Tender Analysis: Key Opportunities and Risks

From a tender-consulting perspective, this is a relatively specialised service opportunity rather than a simple manpower or training tender. The bidder needs to demonstrate both financial eligibility and physical infrastructure capability.

The most important qualification risk is the requirement for a suitable facility near Porbandar, because technical/site verification can affect qualification.

Another important issue is the difference between the GeM EMD field, which states that EMD is not required, and Annexure 3, which refers to EMD/security deposit. Bidders should obtain clarification through the appropriate GeM representation/clarification mechanism rather than making an unsolicited payment.

Similarly, no separate tender fee is identified in the supplied documents.

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