1. Tea/coffee on a per-person basis.
2. Snacks, with options including poha, khaman with jalebi, suji halwa, bhajiya, fafda, samosa, bread pakoda and kachori.
3. Lunch comprising items such as tuvar dal, basmati rice, seasonal vegetables, roti, sweets, salad, papad, pickle and boondi raita.
4. Dinner/evening meal comprising tuvar dal, basmati rice, seasonal vegetables, roti, sweets/salad, papad and pickle.
5. Food and refreshments are required to be supplied at the prescribed time for the relevant event.

1. Firm/institution name.
2. Registration number.
3. GST/PAN/other relevant identification details.
4. Firm/institution address.
5. Income-tax return documents.
6. Registration certificate.
7. Evidence regarding previous work experience and successful completion.
8. Affidavit confirming that the firm has not been blacklisted or debarred.
9. Tender payment/UTR details.
10. Proof of payment of the e-tender amount.

1. The bidder must be a registered firm/institution with the required registration details.
2. The registration certificate and TIN number must be submitted.
3. The bidder must submit copies of income-tax returns filed during the preceding three years.
4. The bidder must submit evidence of previous relevant work experience and successful execution.
5. The bidder must submit an affidavit declaring that the firm has not been blacklisted or debarred by a government department, public-sector undertaking, semi-government institution or other competent authority.
6. The bidder must not currently be prohibited from participating in government tenders.
7. The bidder must meet the prescribed minimum turnover requirement.

The tender specifies a minimum turnover of ₹1.00 lakh during the preceding three years for the firm/institution. The balance sheet is required to be certified by a Chartered Accountant.

The tender also requires a ₹10,000 security/earnest deposit (धरोहर राशि) to be submitted with the tender.

The tender document available for review does not specify a separate tender fee amount. It refers to proof/receipt of e-tender payment but does not state the actual tender fee in the supplied document.

Tender Fee and EMD

Tender Fee: Not specified in the supplied tender document.

1. EMD / Security Deposit: ₹10,000.
2. EMD Exemption: No exemption provision is stated in the supplied tender document.
3. Mode of EMD: The document requires the deposit to be submitted with the tender but does not clearly specify whether it must be paid online, by DD or through another particular mode. Therefore, the mode should be verified on the MP e-Procurement portal before submission.

1. Obtain the e-Tender/application from mptenders.gov.in.
2. Enter the required registration/TIN number.
3. Upload/attach a copy of the registration certificate.
4. Submit the required security/earnest deposit of ₹10,000.
5. Submit income-tax returns for the preceding three years.
6. Submit evidence of previous relevant work and successful execution.
7. Submit the required affidavit regarding blacklisting/debarment.
8. Upload the food-rate format/Annexure 1 along with the BOQ.
9. Ensure that all required technical and financial documents are submitted within the prescribed tender timeline.

1. Food ingredients must be of high quality.
2. Spices should meet Agmark quality standards.
3. No additional expenditure beyond the quoted tender rates will be payable separately.
4. Food and snacks must be provided at the scheduled time.
5. Proper cleanliness and hygiene must be maintained during the work.
6. Arrangements for RO drinking water are required.
7. The firm will be responsible for any loss of life or injury arising from food/material supplied.
8. Materials used for the assigned work must meet the required quality standards.
9. Payment may be withheld where the supplied material does not meet the prescribed quality requirements.
10. No advance or partial payment will be made before completion of the work as per the work order; payment will be made after receipt of funds from the government.
11. Applicable taxes will be deducted from payments as per rules.

1. Firm/agency/institution registration certificate
2. TIN/registration number
3. GST/PAN/other applicable identification details
4. Firm/agency address details
5. Income-tax returns for the preceding three years
6. Proof of previous relevant work experience
7. Successful completion/performance certificate for previous work
8. Proof of tender/e-tender payment, where applicable
9. UTR/payment receipt details
10. ₹10,000 earnest/security deposit
11. Affidavit confirming non-blacklisting/non-debarment
12. CA-certified balance sheet/financial documentation supporting the turnover requirement
13. Annexure 1 – food/snacks rate schedule
14. BOQ and required rate documents
15. Required signatures, seal and bidder details
16. Any additional documents prescribed by the MP e-Procurement portal

The above checklist is based on the documents and requirements expressly identified in the tender document.

Key Tender Information

The ₹1 lakh turnover criterion is expressly stated as the minimum turnover for the previous three years, while the ₹10,000 deposit requirement is stated as mandatory.

Important Tender Dates

The six-page tender document supplied for analysis does not contain explicit calendar dates for publication, document collection, pre-bid meeting, tender submission closing or tender opening.

The tender only states that the e-Tender must reach the Joint Director's office within the prescribed time limit and that the application is available through the MP e-Tender portal.

Tender Authority Contact

Office of the Joint Director, Public Education, Ujjain Division, Ujjain

Dashahara Maidan, Ujjain, Madhya Pradesh – 456010

Phone: 0734-2524054

Email: jddpiujj-mp@nic.in

Key Takeaway for Bidders

This government catering tender is primarily suitable for registered food-service/catering firms capable of supplying snacks, tea/coffee, lunch and dinner for official events. Bidders should pay particular attention to the mandatory registration/TIN requirements, three years of income-tax returns, previous-work documentation, CA-certified financial records, ₹10,000 security deposit, non-blacklisting affidavit and submission of the prescribed food-rate Annexure 1 with the BOQ.