Key Tender Details

Important Dates and Deadlines

Scope of Work

The project scope includes the development of an integrated Maritime Training Ecosystem to modernize maritime education, assessment, certification and regulatory oversight in India. The selected service provider will act as the Single Master Integrator and will be responsible for the following:

1. Design, development and integration of all components into a unified digital platform.
2. Hosting and operation of the ecosystem on secure, scalable and compliant cloud infrastructure.
3. End-to-end system availability, uptime, data integrity, cybersecurity and disaster recovery.
4. Integration with DGS systems such as E-Exam, E-Samudra, MTI modules and other required platforms.
5. Dashboards, analytics and reporting tools for real-time regulatory oversight.
6. Training and capacity building for users.
7. Post Go-Live operation and maintenance.
8. Exit management and continuity support.
9. Compliance with data security, privacy, MeitY, CISO and DPDP Act requirements.

Major Components of the Maritime Training Ecosystem

1. Learning Management System (LMS)

A centralized, regulator-controlled LMS for uniform maritime e-learning, blended learning, assessment, STCW-aligned content, DGS-approved modules, learner tracking and integration with attendance, assessment and certification workflows.

2. Faculty Development Programme (FDP)

A digital faculty development platform for continuous professional development, competency certification, performance governance, assessment and upskilling of maritime faculty across DGS-approved Maritime Training Institutes.

3. Digital Training and Assessment Record Book

The Digital TAR Book will replace manual training record processes with digital task tracking, officer sign-off, audit trails, onboard accessibility, offline functionality, real-time progress dashboards and integration with LMS, CAS, INDoS and certification workflows.

4. Centralized Attendance System 2.0

A nationwide, cloud-hosted facial biometric attendance system for candidates, faculty, instructors and principals across DGS-approved MTIs. It will support real-time attendance capture, fraud prevention, dashboards, alerts and regulatory inspections.

5. Web-Based Simulator

A secure, cloud-based simulation platform to support scenario-based maritime training and assessment. It will help assess decision-making, situational awareness, procedural understanding and competency development.

6. Online Maritime Certificate Validation

A digital platform for secure, real-time verification of maritime certificates using QR codes, digital stamping, APIs, digital signatures, audit logs and role-based access.

7. AR / VR / Mixed Reality Training

Immersive maritime training modules covering ship familiarization, machinery operations, emergency response, bridge resource management, confined spaces, equipment identification and safety drills.

Pre-Qualification and Eligibility Criteria

Financial and Technical Qualification Criteria

Tender Fee and EMD Details

Submission Guidelines

Bidders must submit both Technical and Financial Proposals online through the Central Public Procurement Portal. The proposal must be digitally signed by the authorised signatory and must include complete, legible scanned copies of original documents.

The Technical Proposal must not contain financial information. The Financial Proposal must be submitted only in the prescribed BOQ Excel format. Manual submission of proposals is not allowed. Bidders may resubmit proposals before the deadline, but the last submitted version will be considered by the system.

Joint Venture / Consortium participation is permitted. However, each bidder or JV member must submit only one proposal, either independently or as part of a consortium.

Evaluation Methodology

The tender will be evaluated through the QCBS method with 70% weightage for technical proposal and 30% weightage for financial proposal.

Technical evaluation will be based on eligibility, qualification, technical approach, methodology, work plan, transfer of knowledge, system integration experience and previous experience in relevant components.

Financial evaluation will consider:

1. User fee structure affordability: 20 marks
2. Revenue / profit sharing with the authority: 10 marks

The bidder achieving the highest combined QCBS score will be ranked H-1 and considered for award, subject to negotiation and compliance with RFP conditions.

Document Checklist for Bidders

Bidders should prepare and upload the following documents:

1. Copy of incorporation / registration certificate.
2. GST registration certificate and PAN card.
3. Declaration on blacklisting, debarment and conflict of interest – Form T-11.
4. Bid Security / EMD document such as DD, Bank Guarantee, FDR or e-BG proof.
5. Bid Securing Declaration for EMD-exempt bidders – Form T-9B.
6. Checklist for bidders – Form T-8.
7. Audited annual financial statements for the last three financial years.
8. Letter of Proposal Submission – Form T-1.
9. Bidder details – Form T-1A.
10. Bidder experience in similar assignments / projects – Form T-2 and Form T-2B.
11. Comments and suggestions on ToR, counterpart staff and facilities – Form T-3.
12. Financial Capability Statement – Form T-13.
13. Approach, methodology and work plan – Form T-4.
14. Eligibility and Qualification Compliance Sheet – Form T-7.
15. Profile of Key Experts / Resource Persons – Form T-6.
16. Work Schedule and Planning for Deliverables – Form T-5.
17. Key Resource Deployment Plan – Form T-6.
18. JV / Consortium Declaration, if applicable – Form T-12.
19. Any other document specifically mentioned in the RFP, Data Sheet or Instructions to Bidders.
20. Financial Proposal in prescribed BOQ Excel format.