Key Tender Details

The tender notice specifies the Haryana e-Procurement portal as the bid submission platform and states that the publishing, bid-start and closing dates will be notified on the portal.

Scope of Work

The primary objective is to establish a structured capacity-building and training programme for municipal officials, sanitation workers and relevant stakeholders of Municipal Council Sohna under SBM-U 2.0.

The RFP identifies areas including:

1. Solid Waste Management (SWM)
2. Liquid Waste Management (LWM)
3. Source segregation
4. Sanitation service delivery
5. Occupational Health and Safety
6. Data management and governance
7. SBM-U 2.0 compliance
8. Applicable Waste Management Rules
9. Community participation and stakeholder engagement
10. Technical handholding and mentoring

The selected agency is required to assess capacity gaps, develop customised training materials and conduct classroom, practical and field-level training. It must also establish a digital monitoring and reporting system and measure training effectiveness through assessments and performance indicators.

Five Major Phases of the Assignment

Phase 1 – Inception, Mobilisation and Training Needs Assessment

The agency must submit an Inception Report within 15 days of issuance of the Work Order, including methodology, stakeholder mapping, training approach, trainer deployment, activity calendar, reporting formats, monitoring mechanism and risk mitigation strategy. A Training Needs Assessment and Baseline Assessment are also required.

Phase 2 – Curriculum, Module and Training Material Development

The agency is required to develop role-specific training architecture covering four levels:

1. Strategic/Executive Level
2. Operational/Supervisory Level
3. Grassroots/Field Level
4. Facility/Processing Level

Training modules are required in English and Hindi, with learning objectives, session plans, trainer notes, practical exercises, field demonstration checklists, assessment questions and expected learning outcomes.

Phase 3 – Training Delivery and Capacity Building

Training is to be delivered through a blended methodology involving classroom sessions, field demonstrations, role plays, case studies, audio-visual presentations, practical exercises and on-site mentoring.

The RFP specifies that at least 95% of identified participants should be trained, with mandatory pre- and post-training assessments and documentation including attendance records, geo-tagged photographs and session reports.

Phase 4 – Monitoring, Reporting and MIS

The selected agency will maintain monthly progress reports, a unified digital MIS/dashboard, training assessment records and a participant database. A comprehensive Final Completion Report is also required at the end of the assignment.

Phase 5 – Technical Handholding and Mentoring

The agency will provide continuing technical support to municipal teams, including on-site guidance, SBM-U 2.0/GFC compliance support, mentoring, knowledge transfer and ward-level sanitation action planning.

Professional Qualification & Project Team Criteria

The RFP requires the selected agency to deploy a qualified and experienced project team.

Senior SBM/SWM Technical Expert

Essential qualification:

1. Master's degree in Environmental Science, Environmental Management or another relevant environmental discipline from a recognised university/institute.

Desirable qualification:

1. MCA, or Master's degree in Computer Science/Information Technology in addition to the essential qualification.

Experience:

1. Minimum 10 years' professional experience in Environmental Management, including SWM, Water Supply, Wastewater Management, Sanitation and Water Quality Management.
2. At least 5 years of relevant experience in Public Sector Organizations (PSOs).

Responsibilities include project leadership, coordination with DMC/ULB officials, quality assurance, technical content development, reporting, MIS/Swachhtam Portal management and grievance-management support.

Junior SBM/SWM Technical Expert

Essential qualification:

1. Graduation in Social Science, Environmental Science, Environmental Management or another relevant environmental discipline.

Desirable:

1. One-year Diploma in Computer Applications.
2. Working knowledge of English and Hindi typing at 25–35 WPM.

Experience:

1. Minimum 8 years' work experience in Environmental Management, including SWM, Sanitation or related sectors.
2. At least 5 years' relevant experience in implementation of Swachh Bharat Mission in ULBs.

The role includes ULB coordination, field activities, stakeholder engagement, IEC, training, awareness and capacity-building support, SWM/sanitation activities, MIS updates, reporting and grievance tracking.

Eligibility Criteria

The RFP's mandatory eligibility criteria include the following:

1. Legal Entity

The applicant must be a single legal entity registered under the appropriate Act in India.

Joint Venture firms are not permitted.

Required documents include:

1. Certificate of Incorporation/registration
2. GST
3. PAN

2. Minimum Average Annual Turnover

The mandatory eligibility requirement is a minimum average annual turnover of ₹10 lakh from Indian operations during the last three financial years: FY 2023-24, FY 2024-25 and FY 2025-26.

The RFP asks for supporting financial documents including the statutory audit report, CA certificate/UDIN-approved turnover certificate and Profit & Loss statement.

3. Experience

The bidder must have at least one completed/ongoing consultancy assignment with Central Government, State Government or ULBs.

Experience of working simultaneously across multiple ULBs is stated as preferred.

Supporting documents:

1. Work orders
2. Work completion certificates

4. Authorised Representative

The proposal must be signed by an authorised representative supported by:

1. Power of Attorney; or
2. Board Resolution.

5. Self-Declaration Requirements

The bidder is required to declare, among other things, that it:

1. Has the necessary professional, technical, financial and managerial resources.
2. Is not blacklisted by a State/Central Government.
3. Is not insolvent, bankrupt or being wound up.
4. Has not been disqualified for relevant misconduct or misrepresentation.
5. Does not have a material conflict of interest.
6. Will comply with the applicable code of integrity.

Financial Criteria and Key Requirements

The positive net worth requirement appears in the technical evaluation criteria, where a CA certificate declaring positive net worth at the end of FY 2024-25 carries marks.

Tender Fee and EMD

Tender Fee

The RFP specifies:

1. ₹1,180 – E-Service Fee
2. ₹1,000 – Bid Document Fee

Therefore, the stated tender/document-related fee totals ₹2,180.

The tender notice states that payment may be made online through Internet Banking or by generating an RTGS/NEFT challan.

Important EMD Discrepancy

There is an important internal inconsistency in the uploaded document that should be highlighted before bidders rely on the information.

The RFP's main tender notice states EMD of ₹37,520, while the eligibility section also states ₹37,520 and mentions Demand Draft/Bank Guarantee. However, the Bid Document Checklist on page 13 states EMD Fees of ₹35,720 and describes it as online payment.

The terms and conditions separately state that EMD payment can be made online through Internet Banking or by generating an RTGS/NEFT challan.

Website publishing note: SkillCouncils.com should preferably display the EMD as “₹37,520 as per the main RFP; page 13 checklist mentions ₹35,720—bidders should verify the final amount and payment mode on the Haryana e-Procurement Portal/with the procuring authority.” This avoids presenting an internally inconsistent figure as definitive.

Tender Schedule and Important Dates

The uploaded RFP does not provide a fixed publishing date, bid start date or closing date; these are expressly stated as to be notified on the portal. It also does not provide a separate pre-bid meeting date in the supplied 18-page document.

Accordingly, these dates should not be invented or published as confirmed dates until they appear on the official e-Procurement portal.

Submission Guidelines

Bidders are required to submit the proposal through the Haryana e-Procurement Portal: https://etenders.hry.nic.in.

The RFP requires bidders intending to participate in online tenders to register on the centralised e-Procurement portal. Bids must be electronically encrypted and digitally signed using an appropriate Digital Certificate.

Key submission requirements

1. Register on the Haryana e-Procurement Portal.
2. Obtain/use an authorised Digital Signature Certificate.
3. Download the detailed RFP and relevant annexures.
4. Prepare the technical and financial proposal in the prescribed format.
5. Pay applicable tender/e-service charges.
6. Submit the required EMD in the prescribed manner after verifying the portal instructions.
7. Upload the required supporting documents.
8. Submit the financial quote online in the prescribed format.
9. Ensure the financial quote is inclusive of GST.
10. Submit the bid before the closing time displayed on the official portal.

The financial bid is to be quoted online in the prescribed format, and rates are required to be inclusive of GST.

Document Checklist for Bidders

The RFP's Bid Document Checklist on page 13 specifies the following documents:

Additional Supporting Documents Based on Eligibility Requirements

Bidders should also prepare the supporting documents specified elsewhere in the RFP, including:

1. Registration/Incorporation Certificate
2. GST registration
3. PAN
4. Audited financial statements
5. CA-certified turnover certificate
6. UDIN-approved turnover certificate, where applicable
7. Profit & Loss statements
8. Documents establishing positive net worth
9. Work Orders
10. Work Completion Certificates
11. Power of Attorney/Board Resolution
12. Relevant professional experience documents
13. Valid ISO 9001:2015 certificate, where claiming technical evaluation marks
14. Valid ISO 27001:2022 certificate, where claiming technical evaluation marks
15. Valid ISO 45001:2018 certificate, where claiming technical evaluation marks
16. Technical proposal/approach and methodology
17. Financial proposal in prescribed format

The RFP awards technical marks for valid ISO certifications and experience, so bidders intending to claim those marks should ensure that corresponding documentary evidence is submitted.

Technical Evaluation Criteria

The RFP provides a 100-mark technical evaluation, with 70 marks as the minimum qualifying score for proceeding to financial evaluation.

The stated technical parameters include:

The financial score is calculated using:

Sf = (Fm / F) × 100

The final combined QCBS score is stated as:

Final Score = (St × 0.80) + (Sf × 0.20)

where St represents the technical score and Sf the financial score.

Key Deliverables

The selected agency will be responsible for a range of deliverables, including:

1. Inception Report
2. Training Needs Assessment
3. Baseline Assessment
4. Customised training modules
5. Training manuals
6. SOPs
7. Checklists
8. Technical toolkits
9. Classroom and field-based training
10. Pre- and post-training assessments
11. Refresher training
12. Monthly Progress Reports
13. Digital MIS/dashboard
14. Participant database
15. Final Completion Report
16. Technical handholding and mentoring
17. Ward-level sanitation action planning support

The RFP also requires training materials to be developed in English and Hindi.

Key Performance Indicators

The RFP identifies several performance indicators:

1. Minimum 95% participants trained.
2. Minimum 80% improvement in post-training assessment scores.
3. Training modules as approved by the Executive Officer, Municipal Council Sohna.
4. Exposure visits according to the approved district plan.
5. 100% monthly reporting compliance.
6. Project duration of 12 months, extendable.

Payment Terms

Payments are to be released monthly, subject to:

1. Submission of monthly activity/progress report.
2. Attendance sheet of the deployed project team.
3. Verification and certification by the Executive Officer/Municipal Council Sohna or SBM Nodal Officer.
4. Approval of the competent authority.

Important Points for Prospective Bidders

Prospective bidders should carefully review the complete RFP and verify the latest information on the official Haryana e-Procurement Portal before submission.

In particular:

1. Tender dates are not specified in the uploaded RFP and are to be notified on the portal.
2. No pre-bid meeting date is specified in the supplied document.
3. Estimated tender/project cost is not stated in the uploaded RFP.
4. EMD figures are inconsistent: ₹37,520 appears in the main RFP, while ₹35,720 appears in the page 13 checklist.
5. EMD payment mode is also inconsistent: online payment is mentioned in some sections, while DD/Bank Guarantee is mentioned in the eligibility section.
6. The tender document should therefore be read together with any subsequent corrigendum/clarification issued by the procuring authority.
7. The bidder should not rely solely on a website summary for submission and should check the official portal before making payment or submitting the bid.

Conclusion

The Municipal Council Sohna RFP is focused on capacity building, training, technical handholding and institutional strengthening for municipal officials, sanitation workers and other stakeholders under SBM-U 2.0. The assignment covers training-needs assessment, development of bilingual training materials, field-level training, monitoring and MIS, assessment of learning outcomes, and continuing technical support.

Eligible applicants are required to be a single legal entity, demonstrate a minimum average annual turnover of ₹10 lakh over the specified three financial years, and have at least one completed/ongoing consultancy assignment with Central Government, State Government or ULBs. The technical proposal carries 100 marks, with 70 marks required to qualify for financial evaluation.

Prospective bidders should verify the latest tender schedule, EMD amount, EMD payment mechanism and any corrigendum directly on the Haryana e-Procurement Portal before submitting their proposals.

Consultation & Advisory Support

For tender consultation and advisory services, please call or WhatsApp: 9630030343

Email: support@skillcouncils.com