Tender at a Glance

The tender notice specifically directs interested bidders to submit the RFP/tender online through the Haryana e-tendering portal and states that the detailed RFP is available through the portal.

1. Scope of Work

The assignment is focused on building institutional and operational capacity for municipal officials, sanitation workers and other stakeholders across the five ULBs under Mahendergarh district.

The RFP broadly structures the assignment into five phases:

Phase 1 – Inspection, Mobilisation and Training Needs Assessment

The selected agency is required to undertake a comprehensive assessment of the five ULBs. This includes:

1. Understanding existing capacity and training requirements.
2. Reviewing current implementation of SBM-U 2.0.
3. Assessing operational gaps and training needs.
4. Conducting a baseline assessment covering areas such as:
   1. SBM-U 2.0 components
   2. ODF/ODF+
   3. Wastewater
   4. SWM rules
   5. Source segregation
   6. Waste collection and processing
   7. MIS and reporting
5. Preparing an assessment report and training plan.
6. Developing an actionable capacity-building roadmap.

The RFP calls for assessment of municipal officials, sanitation workers and other stakeholders across all five ULBs.

Phase 2 – Curriculum, Module and Training Material Development

The agency is expected to design and develop training materials suitable for different stakeholder groups.

The proposed tiered training structure includes:

• Tier 1 – Strategic & Executive Level
  1. Elected representatives
  2. District Municipal Commissioner
  3. Executive Officers/Secretaries
  4. Senior officials
• Tier 2 – Operational & Supervisory Level
  1. Engineers
  2. Supervisors
  3. IT officials
  4. SWM/ILWM supervisory staff
• Tier 3 – Grassroots/Field Level
  1. Sanitation workers
  2. Field supervisors
  3. Frontline personnel

The RFP also identifies modules covering SBM-U 2.0, SWM rules, source segregation, wet-waste processing, dry-waste/MRF operations, plastic waste management, occupational health and safety, field supervision, governance and MIS.

Phase 3 – Training Delivery and Capacity Building

Training is to be delivered across the five ULBs through an approved district-wide calendar and a mixed methodology involving:

1. Classroom training
2. Role-play
3. Case studies
4. Audio-visual content
5. Practical sessions
6. Post-training assessments
7. Exposure visits
8. Field demonstrations
9. On-the-job learning

The RFP specifies a target of at least 95% participant coverage, along with assessment and documentation requirements.

Phase 4 – Monitoring, Reporting and MIS

The selected agency will be responsible for:

1. Monthly progress reporting.
2. Participant-level tracking.
3. Pre- and post-training assessment records.
4. Training databases.
5. Ward-wise/ULB-wise reporting.
6. MIS development and operationalisation.
7. Consolidated district-level reporting.
8. Recommendations for continuous improvement.

The RFP specifies 100% monthly reporting compliance covering all five ULBs and requires a district-level MIS dashboard to be operationalised within 45 days of commencement.

Phase 5 – Technical Handholding and Mentoring Support

The selected agency is also expected to provide:

1. Ongoing technical handholding.
2. Support to municipal teams.
3. Guidance on SBM-U 2.0 and GFC framework compliance.
4. Support for documentation.
5. Mentoring and advisory assistance.
6. Follow-up support throughout the contract period.

The project team is expected to provide district-wide leadership and coordination with the DMC and all five ULBs.

2. Professional Qualification & Technical Requirements

The RFP requires an appropriately qualified and experienced project team.

Senior SBM/SWM Technical Expert

The specified senior technical expert should have:

1. A M.Tech in Environmental Engineering / Environmental Science / Environmental Management or another environmental-related subject from a recognised university/institute.
2. Minimum 10 years of work experience in environmental management, including areas such as:
   1. Solid Waste Management
   2. Water Supply
   3. Wastewater Management
   4. Sanitation
   5. Other related sectors.
3. At least 5 years of relevant experience in implementation of Swachh Bharat Mission (SBM) projects in Urban Local Bodies (ULBs).

The RFP states that the agency must deploy a suitably qualified and experienced team capable of covering all five ULBs.

3. Mandatory Eligibility Criteria

The main eligibility requirements are:

Legal Entity

The bidder must be a single legal entity registered under the applicable Act in India.

Joint Ventures are not permitted.

Documents indicated include:

1. Certificate of Incorporation
2. GST registration
3. PAN

Minimum Average Annual Turnover

The bidder must have a minimum average annual turnover of ₹10 crore from Indian operations during:

1. FY 2023-24
2. FY 2024-25
3. FY 2025-26

Supporting documents include statutory audit reports, CA certificate/UDIN-approved turnover certificate and P&L-related financial documentation.

Experience

The mandatory eligibility section specifies a minimum of 3 completed/ongoing consultancy assignments with Central Government, State Government or ULBs.

Experience across multiple ULBs is preferred.

Net Worth

The technical evaluation provides 5 marks for positive net worth based on the audited balance sheet at the end of FY 2023-24.

A CA certificate declaring positive net worth is required as supporting documentation.

4. Financial & Technical Evaluation

The technical proposal carries 100 marks, with bidders required to secure a minimum of 70 marks to qualify for financial evaluation.

The evaluation considers:

For turnover, the RFP's scoring bands award progressively higher marks as turnover increases, with the highest band for turnover exceeding ₹15 crore. Experience in consultancy/PMU/capacity building with government/ULBs during the last seven years is also scored.

The financial score is calculated using the lowest financial bid as the benchmark. The final combined score uses:

Final Score = (Technical Score × 0.80) + (Financial Score × 0.20).

5. Tender Fee and EMD

Tender Fee

The tender notice specifies:

1. ₹1,000 – Bid/Tender Document Fee
2. ₹1,180 – E-service Fee
3. Total payable = ₹2,180

Payment may be made through Internet Banking or by generating an RTGS/NEFT challan.

EMD

There is an important discrepancy in the uploaded RFP:

1. Page 2 states EMD: ₹1,00,000 (Rupees One Lakh only).
2. Page 7's Terms & Conditions also state ₹1,00,000.
3. Page 6's mandatory eligibility table contains ₹2,00,000, but the words alongside it say “Rupees One Lakhs only,” creating an internal inconsistency.

For publication on SkillCouncils.com, the safest wording is:

“EMD is stated as ₹1,00,000 in the tender notice and Terms & Conditions; however, an inconsistent ₹2,00,000 figure appears in the mandatory eligibility table on Page 6. Bidders should verify the applicable EMD amount on the official Haryana e-tender portal before making payment.”

The document states that EMD may be paid online directly through Internet Banking or through an RTGS/NEFT challan.

6. Submission Guidelines

Bidders should submit their proposals online through the Haryana e-procurement portal:

https://etenders.hry.nic.in

The RFP requires bidders to register on the procurement portal and possess a valid Digital Signature Certificate (DSC) for online participation.

The RFP identifies the following principal bid documents:

1. Covering Letter – Bid
2. Tender Fee
3. EMD Fee
4. Tender Form
5. Bidder's Authorisation Certificate
6. Self-Declaration
7. Certificate of Conformity / No Deviation
8. Financial Proposal

The document list is specified in the Online Submission of Bids section on Page 9.

All bid documents and correspondence relating to the tender are required to be in English.

7. Important Tender Dates

The uploaded tender document does not provide calendar dates for publication or bid submission.

The tender notice expressly records the publication and submission dates as “to be notified on portal.”

Website publication recommendation: Do not insert an assumed date. The SkillCouncils.com listing should retain “To be notified on portal” until the official e-tender portal publishes the dates.

8. Document Checklist for Bidders

Based on the RFP, prospective bidders should prepare the following checklist:

Company & Statutory Documents

1. Certificate of Incorporation / Registration
2. PAN
3. GST Registration Certificate
4. Proof of legal entity status
5. Statutory audit reports
6. CA-certified turnover certificate with UDIN
7. Profit & Loss statements / financial statements
8. CA certificate confirming positive net worth

Experience Documents

1. Work Orders / Contracts
2. Work Completion Certificates, wherever applicable
3. Evidence of completed/ongoing consultancy assignments
4. Evidence of Central/State Government/ULB assignments
5. Documents supporting experience in multiple ULBs, where available
6. Documents supporting capacity-building/skill-development/awareness workshop experience

Technical Proposal

1. Covering Letter – Bid
2. Tender Form
3. Technical Proposal
4. Approach & Methodology
5. Proposed Work Plan
6. Project Team details
7. CVs/qualification documents of proposed experts
8. Evidence of relevant experience of key personnel
9. ISO certificates, where applicable
10. Bidder's Authorisation Certificate
11. Power of Attorney / Board Resolution for authorised signatory

Declarations & Compliance

1. Self-Declaration
2. Certificate of Conformity / No Deviation
3. Acceptance of tender terms and conditions
4. Any other declarations prescribed in the RFP

Financial & Bid Security

1. Tender/Bid Document Fee – ₹1,000
2. E-service Fee – ₹1,180
3. EMD – verify applicable amount on official portal because of the discrepancy in the RFP
4. EMD payment proof / challan
5. Financial Proposal in prescribed format
6. Rates quoted inclusive of GST, as required by the Financial Bid format

The Financial Quote format on Page 14 specifies a 12-month duration and states that rates should be quoted online in the prescribed format and should be inclusive of GST, with the bidder quoting for all five ULBs.

9. Key Performance Indicators

The RFP sets measurable performance expectations, including:

1. Minimum 95% participant training coverage across all five ULBs.
2. Minimum 80% improvement in post-training assessment scores.
3. Training modules as approved by the District Municipal Commissioner.
4. Exposure visits according to the approved district plan.
5. 100% monthly reporting compliance covering all five ULBs.
6. District-level MIS dashboard operational within 45 days of commencement.

Quick Eligibility & Financial Requirements Table

Important Disclaimer for Publication

Disclaimer: This tender summary has been prepared from the uploaded RFP document for informational and website-publication purposes. The source document contains certain internal inconsistencies, including the EMD amount and project duration, and does not state the actual publishing, bid-start or closing calendar dates. Bidders should carefully review the complete tender document and verify the latest information, amendments, corrigenda, deadlines, fee/EMD requirements and submission instructions on the official Haryana e-procurement portal before submitting a bid.

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